def14a
SCHEDULE 14A
(Rule 14a-101)
INFORMATION REQUIRED IN PROXY STATEMENT
SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a) of the Securities Exchange Act of 1934
(Amendment No. __)
Filed by the Registrant þ
Filed by a Party other than the Registrant o
Check the appropriate box:
o Preliminary Proxy Statement
o Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2))
þ Definitive Proxy Statement
o Definitive Additional Materials
o Soliciting Material under Rule 14a-12
GROUP 1 AUTOMOTIVE, INC.
(Name of Registrant as Specified in its Charter)
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
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No fee required. |
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Fee computed on table below per Exchange Act Rules 14a-6(i)(4) and 0-11. |
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Title of each class of securities to which transaction applies: |
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Aggregate number of securities to which transaction applies: |
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Per unit price or other underlying value of transaction computed pursuant to
Exchange Act Rule 0-11
(Set forth the amount on which the filing fee is calculated and state how it
was determined): |
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Proposed maximum aggregate value of transaction: |
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Fee paid previously with preliminary materials. |
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Check box if any part of the fee is offset as provided by Exchange Act
Rule 0-11(a)(2) and identify the filing for which the offsetting fee was paid
previously. Identify the previous filing by registration statement number, or the
Form or Schedule and the date of its filing. |
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Amount Previously Paid: |
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Form, Schedule or Registration Statement No.: |
April 9, 2009
Dear Fellow Stockholder:
You are cordially invited to attend the 2009 Annual Meeting of Stockholders of Group 1
Automotive, Inc. to be held at 10:00 a.m., central time, on Thursday, May 21, 2009, at Hotel
Granduca, 1080 Uptown Park Boulevard, Houston, TX 77056.
The matters to be acted on at the meeting are set forth in the accompanying Notice of Annual
Meeting of Stockholders and Proxy Statement. Additionally, we will report on the business and
financial performance of Group 1.
It is important that your shares are represented at the meeting, whether or not you plan to
attend the meeting in person and regardless of the number of shares you own. To make sure your
shares are represented, we urge you to submit a proxy containing your voting instructions, as soon
as possible, by telephone or through the Internet, or by requesting a proxy card to complete, sign
and return by mail, each in the manner described in the accompanying Proxy Statement.
Our Board of Directors recommends that stockholders vote FOR each of the matters described in
the proxy statement to be presented at the meeting.
We hope you will be able to join us at our Annual Meeting in Houston on May 21st.
Sincerely,
John L. Adams
Chairman of the Board
NOTICE OF ANNUAL MEETING OF STOCKHOLDERS
Thursday, May 21, 2009
To the Stockholders of Group 1 Automotive, Inc.:
The Annual Meeting of Stockholders of Group 1 Automotive, Inc. will be held on Thursday, May
21, 2009, at 10:00 a.m., central time, at Hotel Granduca, 1080 Uptown Park Boulevard, Houston, TX
77056. At the meeting, we will consider and vote upon the following matters:
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The election of two directors to serve until the 2012 Annual Meeting of Stockholders; |
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The approval of an amendment to the Group 1 Automotive, Inc. 1998 Employee Stock
Purchase Plan to increase the number of shares available for issuance under the plan from
2,500,000 to 3,500,000; |
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The ratification of the appointment by the Audit Committee of Ernst & Young LLP as the
independent registered public accounting firm of Group 1 for the year ending December 31,
2009; and |
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The consideration of any other business that is properly presented at the meeting or
any adjournments or postponements of the meeting. |
If you were a stockholder at the close of business on March 23, 2009, the record date for the
meeting, you are entitled to vote at the meeting. A list of stockholders will be available and may
be inspected during normal business hours for a period of at least 10 days prior to the annual
meeting at the offices of Group 1, 800 Gessner, Suite 500, Houston, Texas 77024. The list of
stockholders will also be available for your review at the annual meeting. In the event there are
not sufficient votes for a quorum or to approve the forgoing proposals at the time of the annual
meeting, the annual meeting may be adjourned in order to permit further solicitation of proxies.
In accordance with new rules approved by the Securities and Exchange Commission, beginning on
or about April 9, 2009, we mailed a Notice of Internet Availability of Proxy Materials to our
stockholders containing instructions on how to access the proxy statement and vote online and made
our proxy materials available to our stockholders over the Internet.
Your vote is important. We urge you to review the accompanying materials carefully and to
vote by telephone or Internet as promptly as possible. Alternatively, you may request a proxy
card, which you may complete, sign and return by mail.
By Order of the Board of Directors,
Darryl M. Burman
Vice President, General Counsel & Corporate Secretary
Houston, Texas
April 9, 2009
TABLE OF CONTENTS
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A-1 |
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i
800 Gessner, Suite 500
Houston, TX 77024
This proxy statement is being furnished to you in connection with the solicitation of proxies
by the Board of Directors of Group 1 Automotive, Inc. for use at our 2009 Annual Meeting of
Stockholders.
2009 ANNUAL MEETING DATE AND LOCATION
The annual meeting will be held at Hotel Granduca, 1080 Uptown Park Boulevard, Houston, TX
77056, on Thursday, May 21, 2009, at 10:00 a.m., central time, or at such other time and place to
which the meeting may be adjourned. References in this proxy statement to the annual meeting also
refer to any adjournments, postponements or changes in location of the meeting, to the extent
applicable.
DELIVERY OF PROXY MATERIALS
On or about April 9, 2009, we mailed a Notice of Internet Availability of Proxy Materials to
our stockholders containing instructions on how to access the proxy materials and vote online. We
made these proxy materials available to you over the Internet or, upon your request, have delivered
paper versions of these materials to you by mail, in connection with the solicitation of proxies by
our Board of Directors for the annual meeting.
Choosing to receive your future proxy materials by e-mail will save us the cost of printing
and mailing documents to you. If you choose to receive future proxy materials by e-mail, you will
receive an e-mail next year with instructions containing a link to those materials and a link to
the proxy voting site. Your election to receive proxy materials by e-mail will remain in effect
until you terminate it.
ABOUT THE ANNUAL MEETING
What is the purpose of the meeting?
At our annual meeting, stockholders will act upon the matters outlined in the notice of
meeting, including the election of two directors, the approval of an amendment to the Group 1
Automotive, Inc. 1998 Employee Stock Purchase Plan, the ratification of Ernst & Young LLP as our
independent registered public accounting firm for the fiscal year ending December 31, 2009 and
consideration of any other matters properly presented at the meeting. In addition, senior
management will report on our business and financial performance during fiscal 2008 and respond to
your questions.
Who is entitled to vote at the meeting?
Only our stockholders as of 5:00 p.m., central time, on March 23, 2009, the record date, are
entitled to receive notice of the annual meeting and to vote at the meeting. On March 23, 2009,
there were 24,040,599 shares of Group 1 common stock issued and outstanding and entitled to vote at
the meeting.
How many votes can I cast?
You are entitled to one vote for each share of Group 1 common stock you owned at 5:00 p.m.,
central time, on March 23, 2009, on all matters presented at the meeting.
What is the difference between a stockholder of record and a street name holder?
Most stockholders hold their shares through a broker, bank or other nominee rather than
directly in their own name. As summarized below, there are some distinctions between shares held
of record and those owned in street name.
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Stockholder of Record. If your shares are registered directly in your name with BNY
Mellon Shareowner Services, our transfer agent, you are considered, with respect to those
shares, the stockholder of record. As the stockholder of record, you have the right to
grant your voting proxy directly or to vote in person at the annual meeting. |
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Street Name Stockholder. If your shares are held in a stock brokerage account or by a
bank or other nominee, you are considered the beneficial owner of shares held in street
name. As the beneficial owner, you have the right to direct your broker or nominee how to
vote and are also invited to attend the annual meeting. However, since you are not the
stockholder of record, you may not vote these shares in person at the annual meeting unless
you obtained a signed proxy from the record holder giving you the right to vote the shares. |
How do I vote my shares?
Stockholders of Record: Stockholders of record may vote their shares or submit a proxy to
have their shares voted by one of the following methods:
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By Internet. You may submit a proxy electronically on the Internet by following the
instructions provided in the Notice of Internet Availability of Proxy Materials. Please
have the Notice of Internet Availability of Proxy Materials in hand when you log onto the
website. Internet voting facilities will be available 24 hours a day and will close at
11:59 p.m., Eastern Daylight Time, on May 20, 2009. |
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In Person. You may vote in person at the annual meeting by completing a ballot;
however, attending the meeting without completing a ballot will not count as a vote. |
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By Telephone. If you request paper copies of the proxy materials by mail, you may
submit a proxy by telephone (from U.S. and Canada only) using the toll-free number listed
on the proxy card. Please have your proxy card in hand when you call. Telephone voting
facilities will be available 24 hours a day and will close at 11:59 p.m., Eastern Daylight
Time, on May 20, 2009. |
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By Mail. If you request paper copies of the proxy materials by mail, you may indicate
your vote by completing, signing and dating your proxy card and returning it in the
enclosed reply envelope. |
Street Name Stockholders: Street name stockholders may generally vote their shares or submit
a proxy to have their shares voted by one of the following methods:
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By Mail. If you request paper copies of the proxy materials by mail, you may indicate
your vote by completing, signing and dating your proxy card and returning it in the
enclosed reply envelope. |
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By Methods Listed on Proxy Card. Please refer to your proxy card or other information
forwarded by your bank, broker or other holder of record to determine whether you may
submit a proxy by telephone or electronically on the Internet, following the instructions
on the proxy card or other information provided by the record holder. |
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In Person with a Proxy from the Record Holder. You may vote in person at the annual
meeting if you obtain a legal proxy from your bank, broker or other nominee. Please
consult the voting form or other information sent to |
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you by your bank, broker or other nominee to determine how to obtain a legal proxy in order
to vote in person at the annual meeting. |
Can I revoke my proxy?
Yes. If you are a stockholder of record, you can revoke your proxy at any time before it is
exercised by:
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submitting written notice of revocation to Darryl M. Burman, Group 1 Automotive, Inc.,
800 Gessner, Suite 500, Houston, Texas 77024 no later than May 20, 2009; |
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submitting another proxy with new voting instructions by telephone or the Internet
voting system; or |
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attending the meeting and voting your shares in person. |
If you are a street name stockholder and you vote by proxy, you may change your vote by
submitting new voting instructions to your bank, broker or nominee in accordance with that entitys
procedures.
What is the effect of broker non-votes and abstentions and what vote is required to approve each
proposal?
If you hold your shares in street name, you will receive instructions from your broker or
other nominee describing how to vote your shares. If you do not instruct your broker or nominee
how to vote your shares, they may vote your shares as they decide as to each matter for which they
have discretionary authority under the rules of the New York Stock Exchange. For Items 1 (Election
of Directors) and 3 (Ratification of the Appointment of Ernst & Young LLP) to be voted on at the
annual meeting, brokers and other nominees will have discretionary authority in the absence of
timely instructions from you.
There are also non-discretionary matters for which brokers and other nominees do not have
discretionary authority to vote unless they receive timely instructions from you. For Item 2
(Amendment to the Group 1 Automotive, Inc. 1998 Employee Stock Purchase Plan) to be voted on at the
annual meeting, you must provide timely instructions on how the broker or other nominee should vote
your shares. When a broker or other nominee does not have discretion to vote on a particular
matter, you have not given timely instructions on how the broker or other nominee should vote your
shares and the broker or other nominee indicates it does not have authority to vote such shares on
its proxy, a broker non-vote results. Although any broker non-vote would be counted as present
at the meeting for purposes of determining a quorum, it would be treated as not entitled to vote
with respect to non-discretionary matters.
Abstentions occur when stockholders are present at the annual meeting but fail to vote or
voluntarily withhold their vote for any of the matters upon which the stockholders are voting.
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Item 1 (Election of Directors): To be elected, each nominee for election as a director
must receive the affirmative vote of a plurality of the votes of our common stock, present
in person or represented by proxy at the meeting and entitled to vote on the proposal.
This means that director nominees with the most votes are elected. Votes may be cast in
favor of or withheld from the election of each nominee. Votes that are withheld from a
directors election will be counted toward a quorum, but will not affect the outcome of the
vote on the election of a director. |
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Item 2 (Amendment to the Group 1 Automotive, Inc. 1998 Employee Stock Purchase Plan): A
majority of the votes represented at the annual meeting must be cast FOR the amendment to
the Purchase Plan in order for the amendment to be approved at the annual meeting. An
abstention has the same effect as voting AGAINST the proposal and broker non-votes are
not counted for purposes of determining whether a majority has been achieved. |
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Item 3 (Ratification of the Appointment of Ernst & Young LLP): Ratification of the
appointment of Ernst & Young LLP as our independent registered public accounting firm for
the fiscal year ending December 31, 2009 requires the affirmative vote of the holders of a
majority of the votes of our common stock cast at the annual meeting with respect to the
proposal. Abstentions and broker non-votes will not have an impact on the outcome of the
vote or the proposal. |
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Our Board of Directors has appointed Earl J. Hesterberg, our President and Chief Executive
Officer, and John C. Rickel, our Senior Vice President and Chief Financial Officer, as the
management proxy holders for the annual meeting. If you are a stockholder of record, your shares
will be voted by the management proxy holders in accordance with the instructions on the proxy card
you submit by mail, or the instructions provided for any proxy submitted by telephone or Internet,
as applicable. For stockholders who have their shares voted by duly submitting a proxy by mail,
telephone or Internet, the management proxy holders will vote all shares represented by such valid
proxies as our Board of Directors recommends, unless a stockholder appropriately specifies
otherwise.
Our Board of Directors recommends a vote:
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FOR each of the nominees for director set forth on page 15; |
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FOR the Amendment to the Group 1 Automotive, Inc. 1998 Employee Stock Purchase Plan; and |
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FOR the ratification of the appointment of Ernst & Young LLP as our independent
registered public accounting firm for the fiscal year ending December 31, 2009. |
What is a quorum?
A quorum is the presence at the annual meeting, in person or by proxy, of the holders of a
majority of the outstanding shares of our common stock as of the record date. There must be a
quorum for the annual meeting to be held. If a quorum is not present, the meeting may be adjourned
from time to time until a quorum is reached. Proxies received but marked as abstentions or broker
non-votes will be included in the calculation of votes considered to be present at the annual
meeting.
Who will bear the cost of soliciting votes for the annual meeting?
We have engaged Mellon Investor Services, LLC to assist with the solicitation of proxies for a
fee not to exceed $7,500, plus reimbursement for reasonable out-of-pocket expenses. We will bear
all expenses of soliciting proxies. We may reimburse brokerage firms, custodians, nominees,
fiduciaries and other persons representing beneficial owners of our common stock for their
reasonable expenses in forwarding solicitation material to such beneficial owners. Directors,
officers and employees of Group 1 may also solicit proxies in person or by other means of
communication. Such directors, officers and employees will not be additionally compensated but may
be reimbursed for reasonable out-of-pocket expenses in connection with such solicitation. We have
engaged Broadridge Financial Solutions to tabulate the votes and to serve as inspector of election
at the annual meeting for a fee of approximately $3,500.
May I propose actions for consideration at next years annual meeting of stockholders or nominate
individuals to serve as directors?
You may submit proposals for consideration at future stockholder meetings, including director
nominations. Please read Stockholder Proposals for 2010 Annual Meeting for information regarding
the submission of stockholder proposals and director nominations for consideration at next years
annual meeting.
CORPORATE GOVERNANCE
We are committed to good corporate governance. Our Board of Directors has adopted several
governance documents to guide the operation and direction of our Board of Directors and its
committees, which include our Corporate Governance Guidelines, Code of Ethics, Code of Conduct and
charters for the Audit Committee, Compensation Committee, Nominating/Governance Committee and
Finance/Risk Management Committee. Each of these documents is available on our website at
www.group1auto.com and stockholders may obtain a printed copy, free of charge, by sending a
written request to Group 1 Automotive, Inc., 800 Gessner, Suite 500, Houston, TX 77024, Attn:
Corporate Secretary.
Corporate Governance Guidelines
Our Board of Directors has adopted Corporate Governance Guidelines. Among other matters, the
Guidelines include the following:
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Director Qualification Standards
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The Nominating/Governance Committee is responsible for establishing criteria for
selecting new directors and actively seeking individuals to become directors for
recommendation to our Board of Directors. This assessment includes members qualification
as independent, as well as consideration of diversity, age, skill and experience in the
context of the needs of our Board of Directors. |
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The number of directors that constitutes our Board of Directors will be between three
and nine. Our Board of Directors believes that a smaller board generally functions more
effectively than a large board as smaller boards generally promote greater participation by
each board member, more effective and efficient decision making and greater individual
accountability. Our board currently has seven members. |
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No director may serve on more than four other public company boards. |
Director Responsibilities
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The basic responsibility of each director is to exercise his or her business judgment to
act in what he or she reasonably believes to be in our best interest and the best interest
of our stockholders. |
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Directors are expected to attend meetings of our Board of Directors and meetings of
committees on which they serve, and to spend the time needed and meet as frequently as
necessary to discharge their responsibilities properly. |
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Directors are encouraged to attend the annual meeting of stockholders. |
Director Access to Management and Independent Advisors
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Our Board of Directors and each committee of the Board has the power to hire independent
legal, financial or other advisors as they may deem necessary. |
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Our Board of Directors has full and free access to our officers and employees and
welcomes regular attendance by our senior officers at each meeting of our Board of
Directors. |
Chief Executive Officer Evaluation and Management Succession
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The Compensation Committee annually reviews and approves corporate goals and objectives
relevant to the compensation of the Chief Executive Officer, evaluates the performance of
the Chief Executive Officer in light of those goals and objectives and sets the
compensation of the Chief Executive Officer based on this evaluation. |
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The Nominating/Governance Committee meets annually on succession planning. |
Annual Performance Evaluation, Director Orientation and Continuing Education
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Our Board of Directors conducts an annual self-evaluation of itself and its committees. |
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All new directors must participate in an orientation program. |
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Our Board of Directors periodically allocates meeting time to receive information and
updates on corporate governance issues, director best practices and legal and regulatory
changes. |
Code of Ethics for Chief Executive Officer, Chief Financial Officer, Controller and Certain Other
Officers
Our Board of Directors has adopted a Code of Ethics for our Chief Executive Officer, our Chief
Financial Officer, our Controller and all other financial and accounting officers. Any change to,
or waiver from, the Code of Ethics will be
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disclosed on our website within five business days after such change or waiver. Among other
matters, the Code of Ethics requires each of these officers to:
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act with honesty and integrity, including the ethical handling of actual or apparent
conflicts of interest in personal and professional relations; |
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avoid conflicts of interest and disclose any material transactions or relationships that
reasonably could be expected to give rise to a conflict of interest; |
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work to ensure that we fully, fairly and accurately disclose information in a timely and
understandable manner in all reports and documents that we file with the Securities and
Exchange Commission (SEC) and in other public communications made by us; |
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comply with applicable governmental laws, rules and regulations; and |
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report any violations of the Code of Ethics to the Chief Executive Officer and the
Chairman of the Audit Committee. |
Code of Conduct
Our Board of Directors has adopted a Code of Conduct, which sets forth the standards of
behavior expected of each of our employees, directors and agents. Among other matters, this Code
of Conduct is designed to deter wrongdoing and to promote:
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honest and ethical dealing with each other, with our clients and vendors, and with all
other third parties; |
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respect for the rights of fellow employees and all third parties; |
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equal opportunity, regardless of age, race, sex, sexual orientation, color, creed,
religion, national origin, marital status, veteran status, handicap or disability; |
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fair dealing with employees and all other third parties with whom we conduct business; |
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avoidance of conflicts of interest; |
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compliance with all applicable laws and regulations; |
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the safeguarding of our assets; and |
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the reporting of any violations of the Code of Conduct to the appropriate officers. |
INFORMATION ABOUT OUR BOARD OF DIRECTORS AND COMMITTEES
Our Board of Directors held seven meetings and took one action by unanimous written consent
during 2008. During 2008, our directors attended an average of 95% of the meetings of our Board of
Directors and of the committees on which they served. Under our Corporate Governance Guidelines,
our directors are encouraged to attend the annual meeting of our stockholders. All of our
directors attended our 2008 Annual Meeting of Stockholders.
Our Board of Directors and each of its committees annually conduct a self-evaluation to
assess, and identify opportunities to improve, its performance. The Nominating/Governance
Committee leads our Board of Directors in its annual self-evaluation.
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Independence of the Members of our Board of Directors
Our Board of Directors has affirmatively determined that no member of our Board of Directors,
other than Mr. Hesterberg (our President and Chief Executive Officer), has a material relationship
with Group 1 and therefore, is independent as defined under the New York Stock Exchanges listing
standards.
We have in the past, and may, in the future, make donations to various charitable
organizations. From time to time, some of our directors, officers and employees have been, and in
the future may be, affiliated with such charities. Our Board of Directors has determined that any
such affiliations did not impact the independence of our directors.
Executive Sessions of our Board of Directors
The independent directors meet in executive session at each regularly scheduled meeting of our
Board of Directors. In addition, the non-management directors meet in executive session at least
annually, but typically at each regularly scheduled meeting of our Board of Directors. Mr. Adams,
our non-executive Chairman of the Board, presides over these meetings and is responsible for
preparing an agenda for the meetings of the independent directors and the non-management directors
in executive session.
Committees of our Board of Directors
Our Board of Directors has established four standing committees to assist it in discharging
its responsibilities: the Audit Committee, the Compensation Committee, the Nominating/Governance
Committee and the Finance/Risk Management Committee. The following chart reflects the current
membership of each committee:
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Nominating/ |
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Finance/ |
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Audit |
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Compensation |
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Governance |
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Risk Management |
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Committee |
John L. Adams |
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Earl J. Hesterberg |
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Louis E. Lataif |
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Stephen D. Quinn |
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Beryl Raff |
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J. Terry Strange |
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Max P. Watson, Jr. |
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Each of the committee charters is available on our website at www.group1auto.com and
stockholders may obtain printed copies, free of charge, by sending a written request to Group 1
Automotive, Inc., 800 Gessner, Suite 500, Houston, TX 77024, Attn: Corporate Secretary.
Audit Committee
Our Audit Committee functions in an oversight role and has the following purposes pursuant to
its charter:
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oversee the quality, integrity and reliability of the financial statements and other
financial information we provide to any governmental body or the public; |
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oversee our compliance with legal and regulatory requirements; |
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oversee the qualifications, performance and independence of our independent registered
public accounting firm; |
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oversee the performance of our internal audit function; |
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oversee our systems of internal controls regarding finance, accounting, legal compliance
and ethics that our management and Board of Directors have established; |
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provide an open avenue of communication among our independent registered public
accounting firm, financial and senior management, the internal auditing department, and our
Board of Directors, always emphasizing that the independent registered public accounting
firm is accountable to the Audit Committee; and |
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perform such other functions as our Board of Directors may assign to the Audit Committee
from time to time. |
In connection with these purposes, the Audit Committee annually selects, engages and evaluates
the performance and on-going qualifications of, and determines the compensation for, our
independent registered public accounting firm, reviews our annual and quarterly financial
statements, and confirms the independence of our independent registered public accounting firm.
The Audit Committee also meets with our management and independent registered public accounting
firm regarding the adequacy of our financial controls and our compliance with legal, tax and
regulatory matters and our significant policies. While the Audit Committee has the
responsibilities and powers set forth in its charter, it is not the duty of the Audit Committee to
plan or conduct audits, to determine that our financial statements are complete and accurate, or to
determine that such statements are in accordance with accounting principles generally accepted in
the United States and other applicable rules and regulations. Our management is responsible for
the preparation of our financial statements in accordance with accounting principles generally
accepted in the United States and our internal controls. Our independent registered public
accounting firm is responsible for the audit work on our financial statements. It is also not the
duty of the Audit Committee to conduct investigations or to assure compliance with laws and
regulations and our policies and procedures. Our management is responsible for compliance with
laws and regulations and compliance with our policies and procedures.
During 2008, the Audit Committee met nine times and consisted of Mr. Strange (Chairman), Mr.
Adams, Mr. Lataif and Mr. Quinn. Mr. Strange also serves on the Audit Committees of New Jersey
Resources Corporation, Newfield Exploration Company, BearingPoint, Inc. and SLM Corporation. Our
Board of Directors has determined that Mr. Stranges simultaneous service on these other Audit
Committees and our Audit Committee will not impair his ability to serve effectively on our Audit
Committee.
All members of the Audit Committee are independent as that term is defined in the New York
Stock Exchanges listing standards and by Rule 10A-3 promulgated under the Securities Exchange Act
of 1934, as amended (the Exchange Act). Our Board of Directors has determined that each member
of the Audit Committee is financially literate and that Mr. Strange has the necessary accounting
and financial expertise to serve as Chairman. Our Board of Directors has also determined that Mr.
Strange is an audit committee financial expert following a determination that Mr. Strange met the
criteria for such designation under the SECs rules and regulations.
The
Report of the Audit Committee is set forth on page 53 of this proxy statement.
Compensation Committee
Pursuant to its charter, the purposes of our Compensation Committee are to:
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review, evaluate, and approve our agreements, plans, policies, and programs to
compensate our corporate officers; |
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review and discuss with our management the Compensation Discussion and Analysis to be
included in our proxy statement for the annual meeting of stockholders and to determine
whether to recommend to our Board of Directors that the Compensation Discussion and
Analysis be included in the proxy statement, in accordance with applicable rules and
regulations; |
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produce the Compensation Committee Report for inclusion in the proxy statement, in
accordance with applicable rules and regulations; |
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otherwise discharge our Board of Directors responsibility relating to compensation of
our corporate officers; and |
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perform such other functions as our Board of Directors may assign to the Compensation
Committee from time to time. |
In connection with these purposes, our Board of Directors has entrusted the Compensation
Committee with the overall responsibility for establishing, implementing and monitoring the
compensation for our corporate officers. The Compensation Committee reviews and approves the
compensation of our corporate officers and makes appropriate adjustments based on company
performance, achievement of predetermined goals and changes in an officers duties and
responsibilities. The Compensation Committee also approves all employment agreements related to
the executive team and approves recommendations regarding equity awards for all employees.
Together with management, and any counsel or other advisors deemed appropriate by the Compensation
Committee, the Compensation Committee typically reviews and discusses the particular executive
compensation matter presented and makes a final determination, with the exception of compensation
matters relating to our Chief Executive Officer. In the case of our Chief Executive Officer, the
Compensation Committee reviews and discusses the particular compensation matter (together with our
management and any counsel or other advisors deemed appropriate) and formulates a recommendation.
The Compensation Committees Chairman then generally reports the Compensation Committees
recommendation for approval by the full Board of Directors or, in certain cases, by the independent
directors.
In general, executive compensation matters are presented to the Compensation Committee or
raised with the Compensation Committee in one of the following ways: (1) at the request of the
Compensation Committee Chairman or another Compensation Committee member or member of our Board of
Directors, (2) in accordance with the Compensation Committees agenda, which is reviewed by the
Compensation Committee members and other directors on an annual basis, (3) by our Chief Executive
Officer or Vice President of Human Resources or (4) by the Compensation Committees outside
compensation consultant.
The Compensation Committee works with the management team, our Chief Executive Officer and our
Vice President of Human Resources to implement and promote our executive compensation strategy.
The most significant aspects of managements involvement in this process are:
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preparing materials in advance of Compensation Committee meetings for review by the
Compensation Committee members; |
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evaluating employee performance; |
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establishing our business goals; and |
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recommending the compensation arrangements and components for our employees. |
Our Chief Executive Officer is instrumental to this process. Specifically, the Chief
Executive Officer assists the Compensation Committee by:
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evaluating corporate officer performance; |
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providing background information regarding our business goals; and |
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recommending compensation arrangements and components for our corporate officers (other
than himself). |
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In addition, our Vice President of Human Resources is involved in the executive compensation
process by: |
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providing the necessary compensation information to, and acting as our liaison with, our
compensation consultant; |
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updating and modifying compensation plan policies, guidelines and materials, as needed;
and |
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providing recommendations to the Compensation Committee and our Chief Executive Officer
regarding compensation structure, awards and plan design changes. |
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Under its charter, the Compensation Committee has the sole authority to retain and terminate
any compensation consultant to be used to assist in the evaluation of the compensation of our
corporate officers and directors and also has the sole authority to approve the consultants fees
and other retention terms.
In 2008, the Compensation Committee used Equilar Incorporateds ExecutiveInsight research
database, a resource for benchmarking executive compensation. The database draws data from proxy
statements and reports filed with the SEC. As part of the process, the Compensation Committee
reviewed the mix of the compensation elements, including base salary, bonuses and long-term
incentives, for executive officers, against comparable companies in the Companys peer group,
recognizing that not every peer group company reports information for executive positions that are
similar to ours. We also developed an analysis for the Nominating/Governance Committee of
non-employee director compensation using Equilar Incorporateds BoardInsight, a resource for
benchmarking director compensation.
Following our development of the compensation analysis, we engaged Pearl Meyer & Partners, a
compensation consultant, to review and comment on the results of our analysis prior to review by
the Compensation Committee. Specifically, the Compensation Committee requested that Pearl Meyer &
Partners provide information, insights and advice regarding our compensation philosophy, objectives
and strategy, selection of peer companies for competitive analyses, methodology for valuing
long-term incentives and total direct compensation. In addition, Pearl Meyer & Partners reviewed
briefing materials prepared by management and advised the Compensation Committee on the matters
included in the materials, including the consistency of proposals with the Compensation Committees
compensation philosophy and comparisons to programs at other companies.
The Compensation Committee recognizes that it is not necessary to evaluate competitive
benchmark standards in such a rigorous manner every year since it believes competitive standards
take more than one year to change significantly. Accordingly, in the future, the Compensation
Committee may engage Pearl Meyer & Partners to develop an annual compensation analysis, or to
review and comment upon the compensation analysis developed by management using Equilar.
To the extent permitted by applicable law, the Compensation Committee may delegate some or all
of its authority to subcommittees as it deems appropriate.
All members of the Compensation Committee are independent as that term is defined in the New
York Stock Exchanges listing standards. The Compensation Committee, consisting of Mr. Watson
(Chairman), Mr. Adams, Mr. Lataif, Ms. Raff and Mr. Strange, held seven meetings and took two
actions by unanimous written consent during 2008.
The
Report of the Compensation Committee is set forth on page 50 of this proxy statement.
Nominating/Governance Committee
Pursuant to its charter, the purposes of our Nominating/Governance Committee are to:
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assist our Board of Directors by identifying individuals qualified to become members of
our Board of Directors and recommend director nominees to our Board of Directors for
election at the annual meetings of stockholders or for appointment to fill vacancies; |
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recommend director nominees to our Board of Directors for each of its committees; |
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advise our Board of Directors about the appropriate composition of our Board of
Directors and its committees; |
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advise our Board of Directors about and recommend to our Board of Directors appropriate
corporate governance practices and assist our Board of Directors in implementing those
practices; |
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lead our Board of Directors in its annual review of the performance of our Board of
Directors and its committees; |
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direct all matters relating to the succession of our Chief Executive Officer; |
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review and make recommendations to our Board of Directors with respect to the form and
amount of director compensation; and |
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perform such other functions as our Board of Directors may assign to the
Nominating/Governance Committee from time to time. |
In connection with these purposes, the Nominating/Governance Committee actively seeks
individuals qualified to become members of our Board of Directors, seeks to implement the
independence standards required by law, applicable listing standards, our Restated Certificate of
Incorporation, our Amended and Restated Bylaws and our Corporate Governance Guidelines, and
identifies the qualities and characteristics necessary for an effective Chief Executive Officer.
The Nominating/Governance Committee is responsible for establishing criteria for selecting new
directors and actively seeking individuals to become directors for recommendation to our Board of
Directors. In considering candidates for our Board of Directors, the Nominating/Governance
Committee will consider the entirety of each candidates credentials. There is currently no set of
specific minimum qualifications that must be met by a nominee recommended by the
Nominating/Governance Committee, as different factors may assume greater or lesser significance at
particular times and the needs of our Board of Directors may vary in light of its composition and
the Nominating/Governance Committees perceptions about future issues and needs. However, while
the Nominating/Governance Committee does not maintain a formal list of qualifications, in making
its evaluation and recommendation of candidates, the Nominating/Governance Committee may consider,
among other factors, diversity, age, skill, experience in the context of the needs of our Board of
Directors, independence qualifications and whether prospective nominees have relevant business and
financial experience, have industry or other specialized expertise, and have high moral character.
The Nominating/Governance Committee may consider candidates for our Board of Directors from
any reasonable source, including from a search firm engaged by the Nominating/Governance Committee
or stockholder recommendations, provided that the procedures set forth below are followed. The
Nominating/Governance Committee does not intend to alter the manner in which it evaluates
candidates based on whether the candidate is recommended by a stockholder or not. However, in
evaluating a candidates relevant business experience, the Nominating/Governance Committee may
consider previous experience as a member of our Board of Directors. Any invitation to join our
Board of Directors must be extended by our Board of Directors as a whole, by the Chairman of the
Nominating/Governance Committee and by the Chairman of the Board.
Stockholders or a group of stockholders may recommend potential candidates for consideration
by the Nominating/Governance Committee by sending a written request to our Corporate Secretary at
our principal executive offices, 800 Gessner, Suite 500, Houston, Texas 77024 at least 70 days but
not more than 90 days prior to the anniversary date of the preceding years annual meeting. For
additional information, see Stockholder Proposals for 2010 Annual Meeting.
The stockholder recommendation procedures described above do not preclude a stockholder of
record from making nominations of directors or making proposals at any annual stockholder meeting;
provided that they comply with the requirements described in the section entitled Stockholder
Proposals for 2010 Annual Meeting.
In addition, our Board of Directors has entrusted the Nominating/Governance Committee with the
responsibility for establishing, implementing and monitoring the compensation for our directors.
The Nominating/Governance Committee establishes, reviews and approves the compensation of our
directors and makes appropriate adjustments based on company performance, duties and
responsibilities and competitive environment. The Nominating/Governance Committees primary
objectives in establishing and implementing director compensation are to:
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ensure the ability to attract, motivate and retain the talent necessary to provide
qualified Board leadership; and |
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use the appropriate mix of long-term and short-term compensation to ensure high
Board/committee performance. |
In 2008, the Nominating/Governance Committee reviewed the compensation of our Board of
Directors and determined that no changes would be made to the cash component for 2009, but,
determined that the equity portion of the annual retainer was not in line with the equity retainer
paid to the directors of the Companys peer group and recommended an increase in equity from
$70,000 to $95,000. In January 2009, as a result of the downturn in the economic climate,
11
management advised the Board that Group 1 was implementing significant cost-cutting measures
on a company-wide basis, including reductions in its worldwide work force. Management also advised
the Board that Group 1s executive team was voluntarily taking a 10% reduction in their cash
compensation, such reductions to become effective February 1, 2009. At that time, the Board of
Directors unanimously voted to reduce the cash component of its compensation by 10%, effective
February 1, 2009.
All members of the Nominating/Governance Committee are independent as defined under the New
York Stock Exchanges listing standards. The Nominating/Governance Committee, consisting of Mr.
Lataif (Chairman), Mr. Adams, Mr. Quinn, Ms. Raff and Mr. Watson, held four meetings during fiscal
year 2008.
Finance/Risk Management Committee
Pursuant to its charter, the purposes of our Finance/Risk Management Committee are to:
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review, oversee and report to our Board of Directors regarding our financial status and
capital structure, debt and equity financings, cash management and other banking
activities, compliance with covenants of material debt instruments, investor/stockholder
relations, relationships with various financial constituents, securities repurchase
activities and dividend policy, and authorize transactions within limits prescribed by our
Board of Directors; |
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review and assess risk exposure and insurance related to our operations and authorize
transactions within limits prescribed by our Board of Directors; and |
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review capital expenditures and other capital spending plans, including significant
acquisitions and dispositions of business or assets, and authorize transactions within
limits prescribed by our Board of Directors. |
In connection with these purposes, the Finance/Risk Management Committee reviews periodically
our financial status and capital structure and can authorize finance-related activities within
limits prescribed by our Board of Directors. The Finance/Risk Management Committee also consults
with management on matters that could have a significant financial impact on us and reviews our
financial policies and procedures, its compliance with material debt instruments and its
significant banking relationships. In addition, the Finance/Risk Management Committee reviews and
assesses periodically our risk exposure and plans and strategies for insurance programs, and
authorizes risk management-related activities within limits prescribed by our Board of Directors.
The Finance/Risk Management Committee also provides direction for the assessment of future capital
spending and acquisition opportunities and reviews capital expenditure plans, including significant
acquisitions and dispositions of businesses and assets and other specific capital projects.
The Finance/Risk Management Committee, consisting of Mr. Quinn (Chairman), Mr. Adams, Mr.
Hesterberg, Mr. Strange and Mr. Watson, held four meetings during fiscal year 2008.
Stock Ownership Guidelines
In November 2004, our Board of Directors approved certain stock ownership guidelines for our
non-employee directors. Under these guidelines, each director is required to maintain ownership of
a minimum of 3,000 shares of our common stock. The minimum ownership is required to be achieved
within three years of election to our Board of Directors. Restricted stock or phantom stock units
granted to our directors as part of their annual retainer will count toward such minimum ownership
requirement without regard to the vesting or other liquidity provisions related thereto.
Communications with Directors
Our Board of Directors welcomes communications from our stockholders and other interested
parties. Stockholders and any other interested parties may send communications to our Board of
Directors, to any committee of our Board of Directors, to the non-executive Chairman of the Board
(who presides over the executive sessions of our independent and non-management directors), or to
any director in particular, to:
c/o Group 1 Automotive, Inc.
800 Gessner, Suite 500
Houston, Texas 77024
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Any correspondence addressed to our Board of Directors, to any committee of our Board of
Directors, to the non-executive Chairman of the Board, or to any one of the directors in care of
our offices is required to be forwarded to the addressee or addressees without review by any person
to whom such correspondence is not addressed.
COMPENSATION COMMITTEE INTERLOCKS AND INSIDER PARTICIPATION
John L. Adams, Louis E. Lataif, Beryl Raff, J. Terry Strange and Max P. Watson, Jr. served on
the Compensation Committee in fiscal year 2008. None of the directors who served on the
Compensation Committee in fiscal year 2008 has ever served as one of our officers or employees.
During fiscal year 2008, none of our executive officers served as a director or member of the
Compensation Committee (or other committee performing similar functions) of any other entity of
which an executive officer served on our Board of Directors or Compensation Committee.
TRANSACTIONS WITH RELATED PERSONS
Transactions
We currently have no transactions with related persons.
Policies and Procedures
We review all relationships and transactions in which we and our directors and executive
officers or their immediate family members are participants to determine whether such persons have
a direct or indirect material interest. Our General Counsels office is primarily responsible for
the development and implementation of procedures and controls to obtain information from the
directors and executive officers with respect to related person transactions and for subsequently
determining, based on the facts and circumstances disclosed to them, whether we or a related person
has a direct or indirect material interest in the transaction. As required under the SECs rules,
transactions that are determined to be directly or indirectly material to us or a related person
are filed with the SEC when required, and disclosed in our proxy statement.
Our Code of Conduct prohibits all conflicts of interest. Under the Code of Conduct, conflicts
of interest occur when private or family interests interfere in any way, or even appear to
interfere, with the interests of our company. Our prohibition on conflicts of interest under the
Code of Conduct includes related person transactions.
We have multiple processes for reporting conflicts of interests, including related person
transactions. Under the Code of Conduct, all employees are required to report any actual or
apparent conflict of interest, or potential conflict of interest, to their supervisors and all
related person transactions involving our regional or market executives must be communicated in
writing as part of their quarterly representation letter. This information is then reviewed by our
Audit Committee, our Board of Directors or our independent registered public accounting firm, as
deemed necessary, and discussed with management. As part of this review, the following factors are
generally considered:
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the nature of the related persons interest in the transaction; |
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the material terms of the transaction, including, without limitation, the amount and
type of transaction; |
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the importance of the transaction to the related person; |
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the importance of the transaction to us; |
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whether the transaction would impair the judgment of a director or executive officer to
act in the best interest of our company; |
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whether the transaction might affect the status of a director as independent under the
independence standards of the New York Stock Exchange; and |
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any other matters deemed appropriate with respect to the particular transaction. |
Ultimately, all such transactions must be approved or ratified by our Board of Directors. Any
member of our Board of Directors who is a related person with respect to a transaction is recused
from the review of the transaction.
In addition, our legal staff annually distributes a questionnaire to our executive officers
and members of our Board of Directors requesting certain information regarding, among other things,
their immediate family members, employment and beneficial ownership interests. This information is
then reviewed for any conflicts of interest under the Code of Conduct. At the completion of the
annual audit, our Audit Committee and the independent registered public accounting firm review with
management, insider and related person transactions and potential conflicts of interest. In
addition, our internal audit function has processes in place, under its written procedure policies,
to identify related person transactions and potential conflicts of interest and report them to
senior management and the Audit Committee.
We also have other policies and procedures to prevent conflicts of interest, including related
person transactions. For example, our Corporate Governance Guidelines require that our Board of
Directors assess the independence of the non-management directors at least annually, including a
requirement that it determine whether or not any such directors have a material relationship with
us, either directly or indirectly, as defined therein and as further described under Information
about our Board of Directors and Committees Independence of the Members of our Board of
Directors.
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ITEMS TO BE VOTED ON BY STOCKHOLDERS
ITEM 1 ELECTION OF DIRECTORS
Our Restated Certificate of Incorporation provides for a classified Board of Directors. The
directors are divided into three classes, with each class serving for a period of three years. As
a result, the stockholders elect approximately one-third of the members of our Board of Directors
annually. Based on recommendations from the Nominating/Governance Committee, our Board of
Directors has nominated Earl J. Hesterberg and Beryl Raff for re-election as Class I directors to
serve until the 2012 Annual Meeting and until their successors have been elected and qualified, or
until their earlier resignation or removal. Each nominee is currently a director. Mr. Hesterberg
was previously elected to our Board of Directors by the stockholders in 2006. Ms. Raff was
appointed by the Board of Directors in 2007 to fill the vacancy created by the resignation of
Robert E. Howard II. Each nominee has consented to being named as a nominee in this proxy
statement and has indicated a willingness to serve if elected. The term for our Class II directors
expires in 2010, and the term for our Class III directors expires in 2011.
Stockholders may not cumulate their votes in the election of our directors. We have no reason
to believe that the nominees will be unable or unwilling to serve if elected. However, if a
nominee should become unable or unwilling to serve for any reason, proxies may be voted for another
person nominated as a substitute by our Board of Directors, or the Board of Directors may reduce
its size.
The following table sets forth certain information, as of the date of this proxy statement,
regarding our director nominees and other directors.
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Director |
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Position and Offices with Group 1 |
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Age |
Class I Director Nominees |
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Earl J. Hesterberg |
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Director, President and Chief Executive Officer |
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2005 |
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55 |
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Beryl Raff |
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Director |
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2007 |
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58 |
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Class II Directors |
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John L. Adams |
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Director, Chairman of the Board |
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1999 |
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64 |
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J. Terry Strange |
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Director |
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2003 |
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65 |
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Max P. Watson, Jr. |
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Director |
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2001 |
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63 |
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Class III Directors |
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Louis E. Lataif |
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Director |
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2002 |
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70 |
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Stephen D. Quinn |
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Director |
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2002 |
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53 |
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BOARD OF DIRECTORS
Nominees for Election to Term Expiring 2012 (Class I Directors)
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Earl J. Hesterberg
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Mr. Hesterberg has served as our President and Chief
Executive Officer and as a director since April 2005.
Prior to joining us, Mr. Hesterberg had served as Group
Vice President, North America Marketing, Sales and
Service for Ford Motor Company, a global manufacturer
and distributor of cars, trucks and automotive parts,
since October 2004. From July 1999 to September 2004,
he served as Vice President, Marketing, Sales and
Service for Ford of Europe. Mr. Hesterberg has also
served as President and Chief Executive Officer of Gulf
States Toyota, an independent national distributor of
new Toyota vehicles, parts and accessories. He has
also held various senior sales, marketing, general
management, and parts and service positions with Nissan
Motor Corporation in U.S.A. and Nissan Europe, both of
which are wholly-owned by Nissan Motor Co., Ltd., a
global provider of automotive products and services.
Mr. Hesterberg also serves on the Board of Directors of
the Greater Houston Partnership, a local non-profit
organization dedicated to building regional economic
prosperity. |
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Beryl Raff
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Ms. Raff has served as one of our directors since June 2007. In April 2009, Ms. Raff was elected
Chairman and Chief Executive Officer of Helzberg Diamond Shops, Inc., a retail and online jewelry
retailer with nearly 270 stores nationwide, and an indirect wholly owned subsidiary of Berkshire
Hathaway Inc. Ms. Raff served as Executive Vice President-general merchandising manager from 2005
through 2009 and as Senior Vice President from 2001 through 2005, for the fine jewelry division of
J.C. Penney Company, Inc., a holding company for J.C. Penney Corporation, Inc., a leading retailer
of apparel and home furnishings. Ms. Raff serves on the Board of Directors, the Corporate
Governance Committee and as the Chairman of the Compensation Committee of Jo-Ann Stores, Inc., a
leading national specialty retailer of crafting, decorating, and sewing products, and on the
Advisory Board of Jewelers Circular Keystone, a leading trade publication and industry authority.
Ms. Raff also serves on the Board of Directors of Dallas Summer Musicals, a not-for-profit theater
company. |
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Class II Directors |
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John L. Adams
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Mr. Adams has served as non-executive Chairman of the
Board since April 2005 and as one of our directors since
November 1999. Mr. Adams served as Executive Vice
President of Trinity Industries, Inc., one of North
Americas largest manufacturers of transportation,
construction and industrial products, from January 1999
through June 2005. He served as Vice Chairman of Trinity
Industries from July 2005 through March 2007. Before
joining Trinity Industries, Mr. Adams spent 25 years in
various positions with Texas Commerce Bank N.A. and its
successor, Chase Bank of Texas, National Association.
From 1997 to 1998, Mr. Adams was Chairman, President and
Chief Executive Officer of Chase Bank of Texas. Mr.
Adams serves on the Board of Directors of Trinity
Industries, Inc. and the Board and Audit Committee of Dr
Pepper Snapple Group, Inc., a refreshment beverage
business. Mr. Adams also serves on the Board of
Directors of the Childrens Medical Center of Dallas, as
a Southwest Region Trustee for the Boys & Girls Clubs of
America and on the University of Texas Chancellors
Council and Business School Advisory Board. |
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J. Terry Strange
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Mr. Strange has served as one of our directors since
October 2003. In 2002, Mr. Strange retired from KPMG,
LLP, an independent accounting firm, where he served from
1996 to 2002 as Vice Chairman, Managing Partner of U.S.
Audit Practice and head of KPMGs internal risk
management program. From 1998 to 2002, Mr. Strange
served as Global Managing Partner of Audit Business and a
member of KPMGs International Executive Committee.
During his 34-year career at KPMG, his work included
interaction with the Financial Accounting Standards Board
and the SEC, testifying before both bodies on issues
impacting the auditing profession and SEC registrants.
Mr. Strange serves on the Boards of Directors and the
Audit Committees of New Jersey Resources Corporation, a
retail and wholesale energy service provider, Newfield
Exploration Company, an oil and gas exploration and
production company, BearingPoint, Inc., a business
consulting, systems integration and managed services
firm, and SLM Corporation (Sallie Mae), a leading
provider of student loans and an administrator of college
savings plans. |
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Max P. Watson
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|
Mr. Watson has served as one of our directors since May
2001. Mr. Watson served as President and Chief Executive
Officer of BMC Software, Inc., a leading provider of
enterprise management solutions, from April 1990 to
January 2001. He served as Chairman of the Board of
Directors of BMC from January 1992 to April 2001. Mr.
Watson serves on the Board of Trustees of Texas
Childrens Hospital. Mr. Watson served as Chairman of
the Board of Trustees of Texas Childrens Hospital from
January 2007 through December 2008. |
16
|
|
|
Class III Directors |
|
|
|
|
|
Louis E. Lataif
|
|
Mr. Lataif has served as one of our directors since
August 2002. He has served as Dean of the School of
Management at Boston University since 1991 following a
distinguished 27-year career with Ford Motor Company, a
global manufacturer and distributor of cars, trucks and
automotive parts. While at Ford, he was named General
Manager of Ford Division and elected a corporate Vice
President, then Fords youngest officer, and served as
President, Ford of Europe from l988 to l991. Mr. Lataif
serves on the Boards of Directors of Magna International
Inc., a global automotive supplier, and Abiomed, Inc., a
manufacturer and marketer of heart assist and replacement
systems. He is a member of the Board of Directors of
Interaudi Bank, an FDIC insured bank providing personal,
commercial and asset management banking services to both
U.S. and foreign clients. Mr. Lataif is also a member of
the Board of Trustees of the Iacocca Foundation, a
non-profit organization to fund diabetes research and a
member of the advisory board of Cannon Design, an
international architectural, engineering and interior
design firm. |
|
|
|
Stephen D. Quinn
|
|
Mr. Quinn has served as one of our directors since May
2002. Mr. Quinn joined Goldman, Sachs & Co., a
full-service global investment banking and securities
firm, in August 1981 where he specialized in corporate
finance. From 1990 until his retirement in 2001, Mr.
Quinn served as a General Partner and Managing Director
of Goldman, Sachs & Co. Mr. Quinn also serves on the
Board of Directors, the Audit Committee and the Credit
Committee of Zions Bancorporation. |
OUR BOARD OF DIRECTORS RECOMMENDS A VOTE FOR
THE ELECTION OF EACH OF THE NOMINEES FOR DIRECTOR.
ITEM 2 AMENDMENT TO GROUP 1 AUTOMOTIVE, INC. 1998 EMPLOYEE STOCK PURCHASE PLAN
Our Board of Directors and our stockholders adopted the Group 1 Automotive, Inc. 1998 Employee
Stock Purchase Plan (the Purchase Plan) on September 23, 1997. The purpose of the Purchase Plan
is to provide an incentive for our employees to acquire a proprietary interest in our company
through the purchase of shares of our common stock. Amendments to the Purchase Plan increasing the
number of shares issuable under the Purchase Plan were approved by our Board of Directors and
stockholders in 1998, 2000, 2003 and 2006. As a result, an aggregate of 2,500,000 shares may be
issued under the Purchase Plan.
On November 5, 2008, our Board of Directors adopted an amendment to the Purchase Plan to
increase the number of shares of common stock available for issuance under the plan from 2,500,000
to 3,500,000 shares.
The amendment to the Purchase Plan is contingent upon receiving the affirmative vote of a
majority of the shares present in person or represented by proxy at the meeting and entitled to
vote on the proposal. Under applicable rules of the New York Stock Exchange, the amendment to the
Purchase Plan is exempt from the requirement that the total number of shares of common stock cast
with respect to the proposal must represent over 50% of our common stock entitled to vote on the
proposal in order for the proposal to be approved. Under Delaware law, abstentions will be counted
as votes cast against the proposal. However, broker non-votes will not be counted as shares
entitled to vote, and thus will not be considered for purposes of determining whether a majority
has been achieved. Our Board of Directors recommends voting FOR approval of the amendment to the
Purchase Plan. The amendment is attached to this proxy statement as Appendix A.
17
Summary of Purchase Plan
Shares Available under the Purchase Plan; Adjustments. The total number of shares of common
stock that may currently be issued under the Purchase Plan may not, in the aggregate, exceed
2,500,000 shares, which may be unissued or reacquired shares, including shares bought on the market
or otherwise for purposes of the Purchase Plan. As of December 31, 2008, 2,233,520 shares had been
issued under the Purchase Plan. The number of shares issuable under the Purchase Plan is subject
to adjustment in the event of a change in our common stock by reason of a stock dividend or by
reason of a subdivision, stock split, reverse stock split, recapitalization, reorganization,
combination, reclassification of shares or other similar change. Upon any such event, the maximum
number of shares that may be subject to any option, and the number and option price of shares
subject to options outstanding under the Purchase Plan will also be adjusted accordingly.
Eligibility. Each of our employees or the employees of any of our present or future parent or
subsidiaries (including our executive officers) that has been or will be designated as a
Participating Company by the administrative committee of the Purchase Plan (the Administrative
Committee) as of a date of grant are eligible to participate in the Purchase Plan. However, no
option may be granted to an employee if such employee, immediately after the option is granted,
owns 5% or more of the total combined voting power or value of all classes of our stock. At
December 31, 2008, approximately 788 employees were actively participating in the Purchase Plan.
Participation. An eligible employee may elect to participate in the Purchase Plan for any
calendar quarter during the period from January 1, 1998 to March 6, 2016, on the first day of each
successive April, July, October and January (each of which dates is referred to as a date of
grant). Except as otherwise provided in the Purchase Plan, the term of each option granted under
the Purchase Plan will be for three months (each of such three-month periods is referred to as an
option period), which will begin on a date of grant and end on the last day of each option period
(referred to as a date of exercise). Subject to certain limitations of the Internal Revenue Code
of 1986, as amended, (the Code), the number of shares subject to an option for a participant will
equal the quotient of (a) the aggregate payroll deductions withheld on behalf of such participant
during the option period, divided by (b) the option price of our common stock applicable to the
option period, including fractions. However, the maximum number of shares that may be subject to
any option may not exceed 3,000 (subject to adjustment).
An eligible employee may participate in the Purchase Plan only by means of payroll deduction.
Each eligible employee who elects to participate in the Purchase Plan must deliver to our company,
within the time period prescribed by the Administrative Committee, a written payroll deduction
authorization form whereby he or she gives notice of his or her election to participate in the
Purchase Plan as of the next following date of grant, and whereby he or she designates a percentage
of his or her eligible compensation to be deducted from his or her compensation for each pay period
and paid into the Purchase Plan for his or her account. The designated percentage may not be less
than 1% nor greater than 10%. However, no employee may be granted an option under the Purchase
Plan that permits such employee to purchase more than $25,000 of our common stock (based on its
fair market value at the time such option is granted) in any calendar year.
Subject to the limits described above, each participant in the Purchase Plan automatically and
without any act on his or her part will be deemed to have exercised his or her option on each date
of exercise to the extent of his or her unused payroll deductions under the Purchase Plan and to
the extent the issuance of our common stock to such participant upon such exercise is lawful. The
per share purchase price of the common stock to be paid by each participant on each exercise of his
or her option will equal 85% of the fair market value of our common stock on the date of exercise
or on the date of grant, whichever amount is less. For all purposes under the Purchase Plan, the
fair market value of a share of our common stock on a particular date is equal to the closing price
of our common stock on the New York Stock Exchange on that date (or, if no shares of common stock
have been traded on that date, on the next regular business date on which shares of the common
stock are so traded).
A participant who elects to participate in the Purchase Plan and who takes no action to change
or revoke the election prior to any subsequent date of grant will be deemed to have made the same
election, including the same attendant payroll deduction authorization, for the next following
and/or subsequent date(s) of grant.
Withdrawal from the Plan and Changes in Payroll Authorization. A participant may not elect to
change the percentage of his or her payroll deductions during an option period. However, any
participant may withdraw in whole from the Purchase Plan at any time prior to the date of exercise
relating to a particular option period by timely delivering a notice of withdrawal. Partial
withdrawals are not permitted. Promptly following receipt of the notice of withdrawal, we will
refund
18
to the participant the amount of his or her payroll deductions under the Purchase Plan that
have not yet been otherwise returned or used upon exercise of options and the participants payroll
deduction authorization and interest in unexercised options under the Purchase Plan will terminate.
Delivery of Shares; Restrictions on Transfer. As soon as practicable after each date of
exercise, we will deliver to a custodian (currently Computershare Trust Co., Inc.) one or more
certificates representing (or will otherwise cause to be credited to the account of such custodian)
the total number of whole shares of our common stock respecting options exercised on such date of
exercise in the aggregate (for both whole and fractional shares) of all of the participating
eligible employees. The custodian will keep accurate records of the beneficial interests of each
participating employee in such shares by means of participant accounts under the Purchase Plan, and
will provide quarterly or such other periodic statements with respect thereto as may be directed by
the Administrative Committee.
Except as otherwise provided in the Purchase Plan, for a period of six months (or such other
period as the Administrative Committee may specify with respect to a particular grant of options)
after the date of exercise of an option, a participant may not sell or otherwise transfer, encumber
or dispose of the shares of common stock issued in connection with such exercise. Following this
restriction period, the optionee may, in accordance with procedures established by the
Administrative Committee and the custodian, direct the sale or distribution of some or all of the
whole shares of common stock in his or her account that are not then subject to transfer
restrictions and, in the event of a sale, request payment of the net proceeds from such sale. The
transfer restrictions will also cease to apply upon the termination of a participants employment.
Termination of Employment; Leaves of Absence. Except as described below, if the employment of
a participant terminates for any reason, then the participants participation in the Purchase Plan
ceases and we will refund the amount of such participants payroll deductions under the Purchase
Plan that have not yet been otherwise returned or used upon exercise of options. If the employment
of a participant terminates after such participant has attained age 65 or due to death or
disability, the participant, or the participants personal representative, as applicable, may elect
either (a) to withdraw all of the participants accumulated unused payroll deductions under the
Purchase Plan or (b) to exercise the participants option for the purchase of common stock at the
end of the option period during which the participant terminated employment for the purchase of the
number of full shares of common stock which the accumulated payroll deductions at the date of the
participants termination of employment will purchase at the applicable option price, with any
excess cash in such account to be returned to the participant or such personal representative. If
no such election is timely received by us, the participant or personal representative will
automatically be deemed to have elected the second alternative and promptly after the exercise of
the option, all shares of common stock in such participants account under the Purchase Plan will
be distributed to the participant or such personal representative.
During a paid leave of absence approved by us and meeting Internal Revenue Service
regulations, a participants elected payroll deductions will continue. A participant may not
contribute to the Purchase Plan during an unpaid leave of absence. If a participant takes an
unpaid leave of absence that is approved by us and meets Internal Revenue Service regulations, then
such participants payroll deductions for such option period that were made prior to such leave may
remain in the Purchase Plan and be used to purchase common stock on the date of exercise relating
to such option period. If a participant takes a leave of absence that is not described in the
first or third sentence of this paragraph, then such participant will be considered to have
withdrawn from the Purchase Plan. Further, notwithstanding the foregoing, if a participant takes a
leave of absence that is described in the first or third sentence of this paragraph and such leave
of absence exceeds three months, then such participant will be considered to have withdrawn from
the Purchase Plan on the first day after such three-month period (unless such
participant has a right to reemployment guaranteed either by statute or contract, in which case
such participant will not be considered to have withdrawn from the Purchase Plan unless and until
he fails to return to employment on the first day following the period during which his
reemployment rights are so guaranteed).
Restriction upon Assignment of Option. An option granted under the Purchase Plan may not be
transferred other than by will or the laws of descent and distribution. Subject to certain limited
exceptions, each option is exercisable, during the employees lifetime, only by the employee to
whom it was granted.
Administration and Modification of the Purchase Plan. The Purchase Plan is administered by
the Administrative Committee, the members of which are appointed from time to time by our Board of
Directors. Our Board of Directors, in its discretion, may terminate the Purchase Plan at any time
with respect to any common stock for which options have not been granted. Our Board of Directors
or the Administrative Committee has the right to alter or amend the Purchase Plan or
19
any part thereof from time to time. However, no change in any option granted may be made that
would impair the rights of an optionee without the consent of such optionee.
Merger, Consolidation or Liquidation of Group 1. If our company is not the surviving
corporation in any merger or consolidation (or survives only as a subsidiary of another entity), or
if Group 1 is to be dissolved or liquidated, then, unless a surviving corporation assumes or
substitutes new options (within the meaning of Section 424(a) of the Code) for all options then
outstanding, (a) the date of exercise for all options then outstanding will be accelerated to a
date fixed by the Administrative Committee prior to the effective date of such merger or
consolidation or such dissolution or liquidation and (b) upon such effective date any unexercised
options will expire and we promptly will refund to each participant the amount of such
participants payroll deductions under the Purchase Plan that have not yet been otherwise returned
to him or used upon exercise of options.
Participation by Certain Individuals. The following table sets forth participation in the
Purchase Plan by the individuals and groups listed below for the 12 months ended December 31, 2008.
PLAN BENEFITS
Group 1 Automotive, Inc. 1998 Employee Stock Purchase Plan
|
|
|
|
|
|
|
|
|
|
|
Dollar |
|
Number of Shares |
|
|
Value of |
|
of Common |
Name and Position |
|
Discount(1) |
|
Stock Purchased |
|
|
$ |
|
# |
Earl J. Hesterberg, President and Chief Executive Officer |
|
|
3,734 |
|
|
|
1,075 |
|
John C. Rickel, Senior Vice President and Chief
Financial Officer |
|
|
3,737 |
|
|
|
1,064 |
|
Randy L. Callison, Former Senior Vice President, Operations
and Corporate Development(2) |
|
|
4,666 |
|
|
|
1,286 |
|
Darryl M. Burman, Vice President, General Counsel
and Corporate Secretary |
|
|
3,684 |
|
|
|
1,130 |
|
J. Brooks OHara, Vice President, Human Resources |
|
|
1,148 |
|
|
|
388 |
|
Executive Group |
|
|
16,969 |
|
|
|
4,943 |
|
Non-Executive Director Group |
|
|
|
|
|
|
|
|
Non-Executive Officer Employee Group |
|
|
661,389 |
|
|
|
217,974 |
|
|
|
|
(1) |
|
Equal to the difference between the closing price at the date of exercise relating to each
particular option period and the price paid by participants for each share of our common stock
purchased during such option period for each of the option periods in which such individuals
participated in the Purchase Plan. |
|
(2) |
|
Mr. Callison resigned as Senior Vice President, Operations and Corporate Development effective
December 31, 2008. |
United States Federal Income Tax Consequences
The following is a brief summary of certain of the United States federal income tax
consequences relating to the Purchase Plan based on federal income tax laws currently in effect.
This summary applies to the Purchase Plan as normally operated and is not intended to provide or
supplement tax advice to eligible employees. The summary contains general statements based on
current United States federal income tax statutes, regulations and currently available
interpretations thereof. This summary is not intended to be exhaustive and does not describe
state, local or foreign tax consequences or the effect, if any, of gift, estate and inheritance
taxes. The Purchase Plan is not qualified under Section 401(a) of the Code.
Tax Consequences to Participants. A participants payroll deductions to purchase common stock
are made on an after-tax basis. There is no federal income tax liability to the participant when
shares of common stock are purchased pursuant to the Purchase Plan. However, the participant may
incur federal income tax liability upon disposition (including by way of
20
gift) of the shares acquired under the Purchase Plan. The participants U.S. federal income
tax liability will depend on whether the disposition is a qualifying disposition or a disqualifying
disposition as described below.
If a qualifying disposition of the shares is made by the participant (i.e., a disposition that
occurs more than two years after the first day of the option period in which the shares were
purchased), or in the event of death (whenever occurring) while owning the shares, the participant
will recognize in the year of disposition (or, if earlier, the year of the participants death)
ordinary income in an amount equal to the lesser of (1) the excess of the fair market value of the
shares at the time of disposition (or death) over the amount paid for the shares under the option
or (2) 15% of the fair market value of the shares at the date of grant (the beginning of the option
period). Upon the sale of the shares, any amount realized in excess of the ordinary income
recognized by the participant will be taxed to the participant as a long-term capital gain. If the
shares are sold at less than the purchase price under the option, then there will be no ordinary
income. Instead, the participant will have a capital loss equal to the difference between the
sales price and the purchase price paid under the option.
If a disqualifying disposition of the shares is made (i.e., a disposition (other than by
reason of death) within two years after the first day of the option period in which the shares were
purchased), the participant generally will recognize ordinary income in the year of disposition in
an amount equal to any excess of the fair market value of the shares at the date of exercise over
the purchase price paid for the shares under the option (even if no gain is realized on the sale or
if a gratuitous transfer is made). Any further gain (or loss) realized by the participant
generally will be taxed as short-term or long-term capital gain (or loss) depending on the holding
period.
Tax Consequences to our Company. We will be entitled to a deduction only if the participant
makes a disqualifying disposition of any shares purchased under the Purchase Plan. In such case,
we can deduct as a compensation expense the amount that is ordinary income to the participant
provided that, among other things, (1) the amount meets the test of reasonableness, is an ordinary
and necessary business expense and is not an excess parachute payment within the meaning of
Section 280G of the Code, (2) any applicable reporting obligations are satisfied and (3) the
$1,000,000 limitation of Section 162(m) of the Code is not exceeded.
OUR BOARD OF DIRECTORS RECOMMENDS A VOTE FOR
APPROVAL OF THE AMENDMENT TO
THE GROUP 1 AUTOMOTIVE, INC. 1998 EMPLOYEE STOCK PURCHASE PLAN.
ITEM 3 RATIFICATION OF THE APPOINTMENT OF ERNST & YOUNG LLP AS INDEPENDENT REGISTERED PUBLIC
ACCOUNTING FIRM
Our stockholders are being asked to ratify our Audit Committees appointment of Ernst & Young
LLP as our independent registered public accounting firm for the fiscal year ending December 31,
2009. A representative of Ernst & Young LLP is expected to be present at the annual meeting and
will have an opportunity to make a statement if he or she desires to do so. It is also expected
that such representative will be available to respond to appropriate questions from stockholders.
The ratification of our Audit Committees appointment of Ernst & Young LLP as our independent
registered public accounting firm for the fiscal year ending December 31, 2009 requires our
receiving the affirmative vote of the holders of a majority of our common stock cast with respect
to the proposal. Although ratification is not required by our Amended and Restated Bylaws or
otherwise, the Board is submitting the selection of Ernst & Young LLP to our stockholders for
ratification as a matter of good corporate practice. If the selection is not ratified, the Audit
Committee will consider whether it is appropriate to select another independent registered public
accounting firm. Even if the selection is ratified, the Audit Committee in its discretion may
select a different independent registered public accounting firm at any time during the year if it
determines that such a change would be in our best interest and the best interest of our
stockholders.
OUR BOARD OF DIRECTORS RECOMMENDS A VOTE FOR
RATIFICATION OF THE APPOINTMENT OF ERNST & YOUNG LLP
AS OUR INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM
FOR THE FISCAL YEAR ENDING DECEMBER 31, 2009.
21
STOCK OWNERSHIP INFORMATION
Section 16(a) Beneficial Ownership Reporting Compliance
Our executive officers, directors and any person who owns more than 10% of our common stock
are required by Section 16(a) of the Exchange Act to file reports regarding their ownership of our
stock. To our knowledge, based solely on a review of the copies of these reports furnished to us
and written representations from these individuals that no other reports were required, during the
year ended December 31, 2008, all filing requirements were met with the following exceptions: (i)
Forms 4 which were due on June 19, 2007, September 19, 2007, December 19, 2007, March 19, 2008,
June 18, 2008 and September 17, 2008, reporting purchases by Mr. Quinns broker of common stock,
using the proceeds from Group 1 quarterly dividends, were filed late on October 1, 2008; (ii) Forms
4 relating to one acquisition transaction for each of Messrs. Hesterberg, Rickel and Burman, which
were due on November 6, 2008 but were filed late on November 12, 2008; and (iii) Forms 4 relating
to one disposition transaction for each of Messrs. Hesterberg and Callison, which were due on
November 20, 2008 but were filed late on November 24, 2008.
Security Ownership of Certain Beneficial Owners and Management
The following table shows the amount of our common stock beneficially owned (unless otherwise
indicated) by our directors, our Named Executive Officers, our current directors and executive
officers as a group, and any stockholders with over 5% of our common stock. Except as otherwise
indicated, all information is as of March 23, 2009.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Percent |
|
|
Aggregate Number |
|
Acquirable within |
|
of Class |
Name and Address of Beneficial Owner (1) |
|
of Shares Owned (2) |
|
60 Days (3) |
|
Outstanding (4) |
Earl J. Hesterberg |
|
|
415,965 |
|
|
|
|
|
|
|
1.7 |
% |
John C. Rickel |
|
|
154,835 |
|
|
|
|
|
|
|
* |
|
Randy L. Callison (5) |
|
|
23,453 |
|
|
|
13,200 |
|
|
|
* |
|
Darryl M. Burman |
|
|
58,703 |
|
|
|
|
|
|
|
* |
|
J. Brooks OHara |
|
|
43,638 |
|
|
|
3,100 |
|
|
|
* |
|
John L. Adams |
|
|
86,319 |
|
|
|
|
|
|
|
* |
|
Louis E. Lataif |
|
|
27,319 |
|
|
|
|
|
|
|
* |
|
Stephen D. Quinn |
|
|
20,410 |
|
|
|
10,000 |
|
|
|
* |
|
Beryl Raff |
|
|
13,739 |
|
|
|
|
|
|
|
* |
|
J. Terry Strange |
|
|
27,319 |
|
|
|
10,000 |
|
|
|
* |
|
Max P. Watson, Jr. |
|
|
27,319 |
|
|
|
16,000 |
|
|
|
* |
|
AXA Financial, Inc.
1290 Avenue of the Americas
New York, NY 10104 |
|
|
1,268,371 |
(6) |
|
|
|
|
|
|
5.4 |
|
Barclays Global Investors, NA
400 Howard Street
San Francisco, CA 94105 |
|
|
1,432,663 |
(7) |
|
|
|
|
|
|
6.1 |
|
Dimensional Fund Advisors LP.
Palisades West, Building One
6300 Bee Cave Road
Austin, TX 78746 |
|
|
1,771,956 |
(8) |
|
|
|
|
|
|
7.6 |
|
Fiduciary Management, Inc.
100 East Wisconsin Avenue, Suite 2200
Milwaukee, WI 53202 |
|
|
1,936,450 |
(9) |
|
|
|
|
|
|
8.3 |
|
FMR LLC
82 Devonshire Street
Boston, MA 02109 |
|
|
3,496,523 |
(10) |
|
|
|
|
|
|
15.0 |
|
Franklin Resources, Inc.
One Franklin Parkway
San Mateo, CA 94403 |
|
|
1,310,900 |
(11) |
|
|
|
|
|
|
5.6 |
|
22
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Percent |
|
|
Aggregate Number |
|
Acquirable within |
|
of Class |
Name and Address of Beneficial Owner (1) |
|
of Shares Owned (2) |
|
60 Days (3) |
|
Outstanding (4) |
T. Rowe Price Associates, Inc.
100 E. Pratt Street
Baltimore, MD 21202 |
|
|
1,572,663 |
(12) |
|
|
|
|
|
|
6.3 |
|
All directors and executive officers as
a group (11 persons) |
|
|
899,019 |
|
|
|
52,300 |
|
|
|
3.9 |
% |
|
|
|
* |
|
Represents less than 1% of the outstanding common stock |
|
(1) |
|
Except as otherwise indicated, the mailing address of each person or entity named
in the table is Group 1 Automotive, Inc., 800 Gessner, Suite 500, Houston, Texas 77024. |
|
(2) |
|
Reflects the number of shares beneficially held by the named person as of March
23, 2009 with the exception of the amounts reported in filings on Schedule 13G, which
amounts are based on holdings as of December 31, 2008, or as otherwise disclosed in such
filings. |
|
(3) |
|
Reflects the number of shares that could be purchased upon the exercise of
options held by the named person as of March 23, 2009, or within 60 days after March 23,
2009, under our stock option plan. |
|
(4) |
|
Based on total shares outstanding of 24,040,599 at March 23, 2009. Based on the
number of shares owned and acquirable within 60 days at March 23, 2009, with the
exception of the amounts reported in filings on Schedule 13G, which amounts are based on
holdings as of December 31, 2008, or as otherwise disclosed in such filings. |
|
(5) |
|
Mr. Callison resigned as Senior Vice President, Operations and Corporate
Development effective December 31, 2008. The 13,200 shares acquirable within
60 days are vested stock options
and expired March 31, 2009. |
|
(6) |
|
As reported on Schedule 13G as of December 31, 2008 and filed with the SEC on
February 13, 2009 by (i) AXA Assurances I.A.R.D. Mutuelle and AXA Assurances Vie
Mutuelle (collectively, the Mutuelles AXA), (ii) AXA and (iii) AXA Financial, Inc.
(AXA Financial) pursuant to a joint filing agreement. Mutuelles AXA controls AXA,
which is the parent holding company with respect to the holdings of AXA Rosenberg
Investment Management LLC (AXA RIM). AXA is also the parent holding company of AXA
Financial, which is the parent holding company of AllianceBernstein L.P. (Alliance), an
investment adviser, and AXA Equitable Life Insurance Company (Equitable), an insurance
company and an investment adviser. Each of the subsidiaries of AXA Financial operates
under independent management and makes independent voting and investment decisions.
Includes 1,263,961 shares as to which the Mutuelles AXA, AXA and AXA Financial are
deemed to have sole voting power; 1,268,371 shares as to which the Mutuelles AXA and AXA
are deemed to have sole dispositive power; and 1,264,371 shares as to which AXA
Financial is deemed to have sole dispositive power. Also includes 4,000 shares of which
AXA RIM is deemed to have sole dispositive power; 1,263,961 shares of which Alliance is
deemed to have sole voting power; and 1,264,371 shares of which Alliance is deemed to
have sole dispositive power. Mutuelles AXA and AXA disclaim beneficial ownership of all
such shares. The addresses for Mutuelles AXA is 26, rue Drouot, 75009 Paris, France;
the address for AXA is 25, avenue Matignon, 75008 Paris, France; and the address for AXA
Financial is 1290 Avenue of the Americas, New York, NY 10104. |
|
(7) |
|
As reported on a Schedule 13G as of December 31, 2008 and filed with the SEC on
February 5, 2009, Barclays Global Investors, NA (Barclays), Barclays Global Fund
Advisors, Barclays Global Investors, Ltd., Barclays Global Investors Japan Limited,
Barclays Global Investors Canada Limited, Barclays Global Investors Australia Limited
and Barclays Global Investors (Deutschland) AG reported beneficial ownership of
1,432,663 shares. Barclays is the beneficial owner of 402,289 shares and has sole
dispositive power over 402,289 shares and has sole voting power over 305,888 shares.
Barclays Global Fund Advisors is the beneficial owner of 1,014,895 shares and has sole
dispositive power over 1,014,895 shares and has sole voting power over 749,638 shares.
Barclays Global Investors, Ltd. is the beneficial owner of 15,479 shares and has sole
dispositive power over 15,479 shares and has sole voting power over 740 shares. The
address for Barclays and Barclays Global Fund Advisors is 400 Howard Street, San
Francisco, CA 94105. The address for Barclays Global Investors, Ltd. is Murray House,
1 Royal Mint Court, London, EC3N 4HH. The address for Barclays Global Investors Japan
Limited is Ebisu Prime Square Tower, 8th Floor, 1-1-39 Hiroo Shibuya-Ku,
Tokyo 150-8402 Japan. The address for Barclays Global Investors Canada Limited is
Brookfield Place, 161 Bay Street, Suite 2500, P.O. Box 614, Toronto, Canada Ontario M5J
2S1. The address for Barclays Global Investors Australia Limited is Level 43, Grosvenor
Place, 225 George Street, P.O. Box N43, |
23
|
|
|
|
|
Sydney, Australia NSW 1220. The address for Barclays Global Investors (Deutschland) AG is
Apianstrasse 6, D-85774, Unterfohring, Germany. |
|
(8) |
|
Dimensional Fund Advisors LP (Dimensional) furnishes investment advice to four
investment companies and serves as investment manager to certain other commingled group
trusts and separate accounts. All securities reported are owned by advisory clients of
Dimensional, not one of which, to the knowledge of Dimensional, owns more than 5% of the
class. In its role as investment advisor or manager, Dimensional has sole voting power
as to 1,710,282 shares and sole dispositive power as to 1,771,956 shares. Dimensional
disclaims beneficial ownership of all such shares, as reported on Amendment No. 4 to
Schedule 13G dated as of December 31, 2008 and filed with the SEC on February 9, 2009. |
|
(9) |
|
As reported on Schedule 13G as of December 31, 2008 and filed with the SEC on
February 6, 2009, Fiduciary Management, Inc., an investment advisor, reported beneficial
ownership of 1,936,450 shares. Fiduciary Management, Inc. has sole voting and
dispositive power with respect to 1,927,950 shares and shared voting and dispositive
power with respect to 8,500 shares. |
|
(10) |
|
As reported on Amendment No. 2 to Schedule 13G dated as of December 31, 2008 and
filed with the SEC on February 17, 2009, Fidelity Management & Research Company
(Fidelity), a wholly-owned subsidiary of FMR LLC (FMR) and an investment adviser
registered under Section 203 of the Investment Advisers Act of 1940, is the beneficial
owner of 3,496,523 shares as a result of acting as investment adviser to various
investment companies registered under Section 8 of the Investment Company Act of 1940.
The ownership of one investment company, Fidelity Value Fund (FVF), amounted to
1,549,900 shares. The ownership of another investment company, Fidelity Low Priced
Stock Fund (FLPSF), amounted to 1,460,000 shares. Both FVF and FLPSF are located at 82
Devonshire Street, Boston, Massachusetts 02109. Edward C. Johnson 3d and FMR, through
its control of Fidelity and the funds, each has sole disposition power of 3,496,523
shares. Members of the family of Edward C. Johnson 3d, Chairman of
FMR, are the predominant owners, directly or through trusts, of Series B voting common
shares of FMR, representing 49% of the voting power of FMR. The Johnson family group
and all other Series B shareholders have entered into a shareholders voting agreement
under which all Series B voting common shares will be voted in accordance with the
majority vote of Series B voting common shares. Accordingly, through their ownership of
voting common shares and the execution of the shareholders voting agreement, members of
the Johnson family may be deemed, under the Investment Company Act of 1940, to form a
controlling group with respect to FMR. Neither FMR nor Edward C. Johnson 3d, Chairman
of FMR, has the sole power to vote or direct the voting of the shares owned directly by
the Fidelity Funds, which power resides with the Funds Boards of Trustees. Fidelity
carries out the voting of the shares under written guidelines established by the Funds
Boards of Trustees. |
|
(11) |
|
As reported on Schedule 13G as of December 31, 2008 and filed with the SEC on
February 6, 2009 by Franklin Resources, Inc. (FRI), Charles B. Johnson, Rupert H.
Johnson, Jr. and Franklin Advisory Services, LLC, a subsidiary of FRI. Shares are
beneficially owned by one or more open or closed-end investment company or other managed
accounts and is advised by direct and indirect investment advisory subsidiaries of FRI.
Franklin Advisory Services, LLC has sole voting power of 1,271,900 shares and sole
dispositive power of 1,310,900 shares. Charles B. Johnson and Rupert H. Johnson, Jr.
are principal owners of FRI, holding more than 10% of the common stock of FRI, and they,
along with FRI and each of FRIs advisory subsidiaries, disclaim any economic interest
or beneficial ownership in any of the shares. The address for Franklin Advisory
Services, LLC is One Parker Plaza, Ninth Floor, Fort Lee, NJ 07024. |
|
(12) |
|
As reported on Schedule 13G as of December 31, 2008 and filed with the SEC on
February 12, 2009. In its role as investment advisor, T. Rowe Price Associates, Inc.
(Price Associates) has sole voting power as to 166,460 shares and sole dispositive
power as to 1,572,663 shares. Of the 166,460 shares subject to Price Associates sole
voting power, Price Associates is deemed to beneficially own 600 shares directly and
165,860 shares that are subject to warrants and conversion privileges. Of the 1,572,663
shares subject to Price Associates sole dispositive power, Price Associates is deemed
to beneficially own 8,100 shares directly and 1,564,563 shares that are subject to
warrants and conversion privileges. Price Associates disclaims beneficial ownership of
all such shares. |
24
EQUITY COMPENSATION PLAN INFORMATION
The following table sets forth certain information regarding our equity compensation plans as
of December 31, 2008.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number of securities |
|
|
|
|
|
|
|
|
|
|
|
remaining available for |
|
|
|
|
|
|
|
|
|
|
|
future issuance under |
|
|
|
Number of securities to be |
|
|
|
|
|
|
equity compensation |
|
|
|
issued upon exercise of |
|
|
Weighted-average exercise |
|
|
plans (excluding |
|
|
|
outstanding options, |
|
|
price of outstanding options, |
|
|
securities reflected in |
|
|
|
warrants and rights |
|
|
warrants and rights |
|
|
Column (A)) |
|
Plan Category |
|
(A) |
|
|
(B) |
|
|
(C) |
|
Equity compensation
plans approved by
security holders |
|
|
169,544 |
|
|
$ |
29.00 |
|
|
|
1,483,920 |
* |
|
|
|
|
|
|
|
|
|
|
|
|
|
Equity compensation
plans not approved
by security holders |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
|
|
169,544 |
|
|
$ |
29.00 |
|
|
|
1,483,920 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
* |
|
Includes 266,480 shares available under the Group 1 Automotive, Inc. 1998 Employee Stock
Purchase Plan. |
25
EXECUTIVE OFFICERS
Except as described under the heading Executive CompensationNarrative Disclosure to Summary
Compensation Table and Grants of Plan-Based Awards below, our executive officers serve at the
discretion of our Board of Directors. The following table sets forth certain information as of the
date of this proxy statement regarding our Named Executive Officers:
|
|
|
|
|
|
|
Name |
|
Age |
|
Position |
Earl J. Hesterberg
|
|
|
55 |
|
|
President and Chief Executive Officer |
John C. Rickel
|
|
|
47 |
|
|
Senior Vice President and Chief Financial Officer |
Darryl M. Burman
|
|
|
50 |
|
|
Vice President, General Counsel & Corporate Secretary |
J. Brooks OHara
|
|
|
53 |
|
|
Vice President, Human Resources |
Mr. Hesterbergs biographical information may be found on page 15 of this proxy statement.
|
|
|
John C. Rickel
|
|
Mr. Rickel was appointed Senior Vice President and Chief
Financial Officer in December 2005. From 1984 until
joining Group 1, Mr. Rickel held a number of executive
and managerial positions of increasing responsibility
with Ford Motor Company, a global manufacturer and
distributor of cars, trucks and automotive parts. He
most recently served as Controller, Ford Americas, where
he was responsible for the financial management of Fords
western hemisphere automotive operations. Immediately
prior to that, he was Chief Financial Officer of Ford
Europe, where he oversaw all accounting, financial
planning, information services, tax and investor
relations activities. From 2002 to 2004, Mr. Rickel was
Chairman of the Board of Directors of Ford Russia, and a
member of the Board of Directors and the Audit Committee
of Ford Otosan, a publicly traded automotive company
located in Turkey and owned 41% by Ford. |
|
|
|
Darryl M. Burman
|
|
Mr. Burman has served as Vice President, General Counsel
& Corporate Secretary since December 2006. From
September 2005 to December 2006, Mr. Burman was a partner
and head of the corporate and securities practice in the
Houston office of Epstein Becker Green Wickliff & Hall,
P.C. From September 1995 until September 2005, Mr.
Burman served as the head of the corporate and securities
practice of Fant & Burman, L.L.P. in Houston, Texas. |
|
|
|
J. Brooks OHara
|
|
Mr. OHara has served as Vice President, Human Resources
since February 2000. From 1997 until joining Group 1,
Mr. OHara was Corporate Manager of Organizational
Development at Valero Energy Corporation, an integrated
refining and marketing company. Prior to joining Valero,
Mr. OHara served for a number of years as Vice President
of Administration and Human Resources at Gulf States
Toyota, an independent national distributor of new Toyota
vehicles, parts and accessories. Mr. OHara is a Senior
Professional in Human Resources (SPHR). |
26
COMPENSATION DISCUSSION AND ANALYSIS
Overview of Our Executive Compensation Program
This Compensation Discussion and Analysis (CD&A) reviews the compensation policies and
decisions of the Compensation Committee (the Committee) with respect to the following
individuals, who are referred to throughout this proxy statement as our Named Executive Officers:
|
|
|
Earl J. Hesterberg President and Chief Executive Officer; |
|
|
|
|
John C. Rickel Senior Vice President and Chief Financial Officer; |
|
|
|
|
Randy L. Callison(1) Former Senior Vice President, Operations & Corporate
Development; |
|
|
|
|
Darryl M. Burman Vice President, General Counsel & Corporate Secretary; and |
|
|
|
|
J. Brooks OHara Vice President, Human Resources. |
During 2008, the U.S. and global economies suffered from, among other things, a substantial
decline in consumer confidence and a tightening of credit availability. As a result, our
automotive retail industry was negatively impacted by decreasing customer demand for new and used
vehicles, vehicle margin pressures and higher inventory levels. In addition, the economic downturn
has adversely impacted the manufacturers that supply our new vehicle inventory and some of our
parts inventory, particularly the three domestic manufacturers.
A significant component of our expense structure is labor and related costs. In response to
this economic crisis, we have taken several key steps to appropriately size our business and allow
us to manage through this industry downturn, including: wage cuts for our senior management team
and Board of Directors, as well as various other levels, alterations to pay plans, headcount
reductions and the elimination or minimization of several other variable expenses to align with
current and projected operational results. Our recently announced company-wide initiative to
reduce pay and benefit costs is expected to yield savings of approximately $65.0 million during the
calendar year 2009.
Against this backdrop, we continue to build on one of our key strengths the considerable
talent of our people to: (i) sell new and used vehicles, (ii) arrange related financing, vehicle
service and insurance contracts, (iii) provide maintenance and repair services, and (iv) sell
replacement parts via an expanding network of franchised dealerships located in growing regions of
the United States and in the United Kingdom, as well as acquire new dealerships in existing or new
markets that provide acceptable return of investment. Our management team collectively has more
than 100 years of automotive experience. We believe that our experienced and well-regarded
management team has been and continues to be critical to the companys successful implementation of
business strategies that will lead to the ultimate preservation and growth of stockholder value.
Accordingly, our executive compensation program is designed to motivate and retain members of our
management team, to attract qualified executives, as needed, and to execute our business strategy.
Just as important as our retention objective, we attempt to align the compensation of our executive
officers with the attainment of business goals that are designed to increase stockholder value. To
achieve these objectives, our compensation program is made up of three key elements: (a) base
salary, which is intended to recognize an individuals regular commitment to his or her job and to
provide a stable source of competitive income; (b) short-term incentive compensation earned
annually through the successful accomplishment of both financial and business objectives; and (c)
long-term incentive compensation in the form of equity-based rewards, consisting of both
performance and restricted stock awards to align the interests of our executives with those of our
stockholders and promote a culture of share ownership.
Role of the Compensation Committee, its Consultant and Management
Our Board of Directors has entrusted the Committee with overall responsibility for
establishing, implementing and monitoring our executive compensation program. Our Chief Executive
Officer and Vice President of Human Resources also play an important role in the executive
compensation process, in overseeing the performance and dynamics of the executive team and
generally keeping the Committee informed. All final decisions regarding our Named Executive
|
|
|
(1) |
|
Mr. Callison resigned as Senior Vice President,
Operations and Corporate Development effective December 31, 2008. |
27
Officers compensation remain with the Committee. Company management has no involvement with
the compensation decisions with respect to our Chief Executive Officer.
The Committee has historically engaged Pearl Meyer & Partners, an executive compensation firm,
to serve as its compensation consultant and to advise on executive compensation matters. In
November 2007, Pearl Meyer conducted competitive compensation analyses for the Named Executive
Officers in order to evaluate all aspects of executive compensation against the designated peer
group companies. Pearl Meyer reviewed compensation data for our company and our peer group, and
used this information to analyze our Named Executive Officers compensation as compared to the peer
group for financial performance, total compensation packages and compensation practices.
Management then utilized Pearl Meyers analyses to develop compensation recommendations for
presentation to the Committee with regard to 2008 salary, annual bonus and long-term equity
compensation of the Named Executive Officers.
In November 2008, our corporate manager of compensation utilized Equilar Inc.s
ExecutiveInsight research database, a resource for referencing executive compensation and analyzing
executive pay trends, to aid the Committee in compiling competitive market data in determining our
Named Executive Officers fiscal year 2008 equity awards, which were granted in November 2008, and
fiscal year 2009 compensation program and compensation levels. Equilar draws data from proxy
statements and reports filed with the Securities and Exchange Commission. Pearl Meyer reviewed
our use of this data and made comments and recommendations concerning the data that was provided to
the Committee. Additional information regarding the role and authority of each of the Committee,
Pearl Meyer and management in the process for determining executive compensation is provided in
this proxy statement in Information about our Board of Directors and Committees Compensation
Committee.
Objectives of Our Executive Compensation Program
Compensation Philosophy
The Committee believes that the most effective executive compensation program is one designed
to recruit, retain and motivate talented leadership and reward those individuals upon the
achievement of their personal and departmental objectives as well as upon our companys achievement
of specific annual, long-term and strategic goals. The Compensation Committee evaluates both
market competitiveness and individual and company performance to ensure that we maintain our
ability to attract, retain and motivate superior employees in key positions and that overall
compensation remains competitive relative to compensation paid by our peer companies. We believe
that by maintaining competitive compensation and rewarding for performance we will be able to
support our overall business objectives and provide our stockholders with a superior rate of return
over time.
Our strategic business focus during the fiscal year ended December 31, 2008 consisted of the
following objectives, taking into account the difficulties associated with the global economic
downturn:
|
|
|
focusing on same store performance, particularly parts and service; |
|
|
|
|
continuing to consolidate key operating processes and systems to improve efficiencies
and reduce expenses; |
|
|
|
|
implementing major cost reduction measures to align operations with the anticipated
level of business activity; and |
|
|
|
|
taking measures to strengthen our balance sheet and important loan covenants. |
Our Named Executive Officers individual or departmental goals for the fiscal year ended
December 31, 2008 generally consisted of the following objectives, which provide support for our
business objectives:
|
|
|
responding to the challenges posed by the financial and credit crisis so that the
company is well positioned to compete in this demanding climate; |
|
|
|
|
accelerating the redeployment of capital management resources away from underperforming
dealerships to business operations with better return potential; and |
28
|
|
|
driving the capital allocation process, which balances the mix between investments in
sustainable growth and investments that maximize return to stockholders. |
Market Analysis
Our market analysis of compensation data involves a comprehensive review of our executive
compensation program. The review compares long-term, short-term and total compensation with a
selected group of peer companies (Peer Companies). We compared compensation data at the 25th,
50th and 75th percentiles of the market and engaged Pearl Meyer to review our analysis.
While we do not think it is appropriate to establish compensation based solely on
benchmarking, we believe that this practice is useful for two reasons. First, our compensation
practices must be competitive in order to attract and retain executives with the ability and
experience necessary to provide leadership and to deliver strong performance to our stockholders.
Second, benchmarking allows us to assess the reasonableness of our compensation practices. This
process allows us to achieve one of our primary objectives of maintaining competitive compensation
to ensure retention when justified and rewarding the achievement of company objectives so as to
align with stockholder interest.
Our group of Peer Companies, which is periodically reviewed and updated by the Committee,
currently includes all of the publicly-traded automotive consolidators and specialty retailers
associated with automotive sales parts and service against whom we compete for executive talent.
These companies are:
|
|
|
Advance Auto Parts, Inc. |
|
|
|
|
Asbury Automotive Group, Inc. |
|
|
|
|
AutoNation, Inc. |
|
|
|
|
AutoZone, Inc. |
|
|
|
|
CarMax, Inc. |
|
|
|
|
Lithia Motors, Inc. |
|
|
|
|
OReilly Automotive, Inc. |
|
|
|
|
Penske Automotive Group, Inc. |
|
|
|
|
The Pep Boys Manny, Moe & Jack |
|
|
|
|
Rush Enterprises, Inc. |
|
|
|
|
Sonic Automotive, Inc. |
The Committee reviewed our list of Peer Companies in November 2008 and determined that the
list did not need to be updated.
When evaluating the compensation data and making compensation decisions, the Committee takes
into consideration the variance in revenue size among the entities comprising our Peer Companies.
Additionally, the Committee considers other differences between us and our Peer Companies such as
corporate structure, tenure of officers, variance in scope of duties for each officer and other
factors when calculating a benchmarking value. This value is used as the basis of comparison of
compensation provided by us and our Peer Companies. However, any application of benchmarking data
is tempered by our basic staffing philosophy, which is to remain as lean as practical. This
guiding principle results in certain of our executive officers having a broad range of job
responsibilities, which, at certain of our Peer Companies, may be divided among multiple executive
officers. The Committees use of benchmarking for specific compensation components is described in
more detail below.
29
Compensation Components
Our corporate officers are compensated through short-term and long-term incentive compensation
plans, consisting of cash and non-cash compensation. Our short-term compensation components
consist of annual base salary and our annual cash incentive (bonus) plan. Our long-term incentive
compensation components include our stock incentive and deferred compensation plans. In addition,
our corporate officers are eligible to participate in our health and welfare, and retirement plans
(401(k) Savings Plan, Employee Stock Purchase Plan and Deferred Compensation Plan), receive a
vehicle allowance and/or demonstrator vehicle(s), depending on the position held, and receive
perquisites and other personal benefits as described under Other Benefits below.
Base Salary
Design. We provide our Named Executive Officers with an annual base salary to compensate them
for services rendered during the year. Our goal is to set base salaries for our Named Executive
Officers at levels that are competitive with comparable companies for the skills, experience and
requirements of similar positions, using benchmarking as previously discussed, in order to attract
and retain top talent. In order to achieve this goal, we generally seek to provide base salaries
that fall in the 50th percentile of our Peer Companies. We feel that this range supports
competitive compensation and ensures retention. In order to ensure that each officer is
appropriately compensated, the Committee, when setting base salaries, considers individual
performance, tenure and experience and our financial performance in addition to the compensation
review of the Peer Companies. The individual base salary levels are generally reviewed each
November and are adjusted as appropriate based on an analysis of current market salary levels at
the Peer Companies, individual performance and experience and our financial performance.
Results. In connection with the Committees consideration of salary levels for 2008, it was
determined the target short-term cash compensation (base salary plus annual cash bonus) of our
executive officers was generally below the median amounts identified in our competitive analyses of
Peer Companies. In November 2007, the Committee reviewed the base salaries of each of our Named
Executive Officers. Based on our continued desire to increase salaries nearer to the median
amounts provided by our Peer Companies, effective January 1, 2008, the Committee increased the 2008
base salaries of Messrs. Rickel, Callison, Burman and OHara to $450,000 (6%), $400,000 (10%),
$357,500 (10%) and $265,200 (4%), respectively. Based on the annual review of our Named Executive
Officers 2008 base salaries, excluding Mr. Hesterberg, base salaries ranged from the
30th to 50th percentiles of our Peer Companies.
Mr. Hesterbergs base salary has not been increased since he joined us in April 2005 due to
the Committees initial determination that Mr. Hesterbergs base salary should be maintained at the
65th percentile of base salaries paid to his counterparts at our Peer Companies.
Compensation Changes for fiscal 2009. In November 2008, the Committee elected not to increase
base salaries in light of the ongoing financial and credit crisis, including an increasingly
challenging automotive retailing environment. In January 2009, following discussions between Mr.
Hesterberg, the Board and the other Named Executive Officers, our directors and Named Executive
Officers collectively determined that, effective February 1, 2009, they would take a 10% reduction
in compensation, in order to help the Company overcome the challenges imposed by the current
financial crisis. This pay reduction will impact all cash compensation (except any auto
allowances) earned after February 1, 2009 and will remain in effect until it is determined that
financial performance has improved enough to warrant restoration to full pay.
Annual Incentive Compensation Plan
Design. Our 2008 Incentive Compensation Plan is designed to align executive officer pay with
overall company financial performance, as well as performance against strategic initiatives in the
short-term. The plan rewards our Named Executive Officers based on the achievement of company and
individual or departmental performance objectives. Under the plan, the Committee establishes
threshold, target and maximum award payout opportunities for each Named Executive Officer as a
percentage of annual base salary at certain levels of performance. The target performance level is
set such that, if attained, the total cash compensation amount would match the median total cash
compensation of our Peer Companies. For the Named Executive Officers, the fiscal 2008 threshold,
target and maximum annual incentives were as follows:
30
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2008 Incentive Payout as a % of Base Salary |
|
|
Threshold |
|
Target |
|
Maximum |
Named Executive Officer |
|
Performance |
|
Performance |
|
Performance |
Earl J. Hesterberg |
|
|
55 |
% |
|
|
70 |
% |
|
|
100 |
% |
John C. Rickel |
|
|
55 |
% |
|
|
70 |
% |
|
|
100 |
% |
Randy L. Callison |
|
|
55 |
% |
|
|
70 |
% |
|
|
100 |
% |
Darryl M. Burman |
|
|
33 |
% |
|
|
42 |
% |
|
|
60 |
% |
J. Brooks OHara |
|
|
33 |
% |
|
|
42 |
% |
|
|
60 |
% |
To arrive at the 2008 payout number, 60% of the 2008 annual cash incentive award was
contingent upon our attainment of certain EPS targets and 40% was subject to the achievement of
individual/departmental goals. The goals are established so that attaining or exceeding the
performance targets is not assured and requires significant effort by our executive officers.
The following is a description of the 2008 performance targets under the plan:
|
|
|
EPS Performance Target. Our 2008 objective goal is based on the achievement of certain
EPS targets. EPS is generally defined as our net income divided by the average number of
shares outstanding during that period. This metric incentivizes our executive officers to
maximize stockholder returns. We believe that establishing an EPS target is the best
objective measurement as the officer is rewarded only if our stockholders are rewarded and
no payments are made unless the threshold level of EPS is achieved. We use comparative
data from our Peer Companies, such as the cash component percentage of total compensation
packages, in order to determine the threshold, target and maximum EPS targets. The
Committee may, in its sole discretion, adjust payout amounts for extraordinary or unusual
items, such as stock repurchases, which materially affect EPS. Although these
extraordinary items would be included in our operating results, they would not typically
have been considered at the time the targets were set. In 2008, our EPS growth objectives
were as follows: |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
% of EPS |
|
|
EPS Growth |
|
Portion Vesting |
Threshold |
|
$ |
2.95 |
|
|
|
25 |
% |
Target |
|
$ |
3.10 |
|
|
|
50 |
% |
Maximum |
|
$ |
3.25 |
|
|
|
100 |
% |
|
|
|
Individual/Departmental Performance Targets. Subjective goals typically include four to
eight specific goals that are established at the beginning of each fiscal year jointly by
the executive officer and our Chief Executive Officer, or in the case of the Chief
Executive Officer, by the Chief Executive Officer and the Committee. These subjective
goals are integral toward achieving key business objectives that help improve our financial
performance and promote corporate efficiencies. In 2008, the following subjective goals,
were assigned to each of our Named Executive Officers: |
|
|
|
Named Executive Officer |
|
Individual/Departmental Performance Targets |
|
|
|
Earl J. Hesterberg
|
|
Continue development of the field management team with an emphasis
on retention, training and development. |
|
|
Insure that business infrastructure exists to professionally handle
customer leads, sales traffic handling and customer follow-up. |
|
|
Further develop succession planning process and college
recruiting/management training programs. |
|
|
Achieve same store revenue growth (%) at or above the median for
peer organizations. |
31
|
|
|
Named Executive Officer |
|
Individual/Departmental Performance Targets |
|
|
|
John C. Rickel
|
|
Continue to improve internal control over financial reporting by
focusing on process improvement and standardization of best practices across
the company. |
|
|
Fully support the CEO and Board via open and timely communication
and complete transparency. |
|
|
Maintain solid relationships with key external stakeholders
including rating agencies, credit facility banks, key investment banks,
major stockholders, and covering analysts. |
|
|
Actively manage CIT with an overall target to reduce days
outstanding. |
|
|
Continue to manage capital structure to ensure availability of funds
to support acquisitions, develop additional funding sources for real estate,
and take advantage of market conditions to lower costs and variability. |
|
|
|
Randy L. Callison
|
|
Work closely with regional vice presidents to identify stores that
do not fit our business strategy or do not represent an acceptable return on
investment. |
|
|
Work closely with regional vice presidents to develop a greater
focus on store level selling gross retention in variable and fixed
operations. |
|
|
Work closely with regional vice presidents to insure professional
sales traffic handling and customer follow-up systems in all stores. |
|
|
Provide leadership to the regional vice presidents and corporate
office personnel characterized by objectivity, teamwork, and open
communication. |
|
|
|
Darryl M. Burman
|
|
Obtain better control of outside legal services to reduce number of
outside law firms, provide better oversight, and reduce overall legal fees. |
|
|
Develop processes and procedures which allow the legal department to
provide faster and more efficient service to our internal associates in the
areas of real estate, corporate compliance, acquisitions and dispositions,
F&I, and regulatory compliance. |
|
|
Help educate employee base concerning conflicts of interest,
corporate compliance, customer dispute resolution and best practices
relating to management of dealership legal affairs and avoiding unnecessary
litigation. |
|
|
|
J. Brooks OHara
|
|
Further develop succession planning and college
recruiting/management training programs. |
|
|
Develop programs and awareness that help reduce turnover and
increase the effectiveness of our recruiting efforts. These initiatives
would lead to lowering the cost of turnover within the organization and
increase the number of qualified candidates available to our business units
so they can remain effectively staffed. |
|
|
Maintain a cohesive top management team with special emphasis on
building positive and productive working relationships with all field and
corporate department heads. |
In calculating the annual cash incentive awards, our achievement with respect to each
performance measure is expressed as a percentage of the target goal, with interpolation applied
between the threshold, target, and maximum goals. That percentage is multiplied by the weight
assigned to that performance measure for an executive and the resulting percentage is multiplied by
the executives target award opportunity. The amount of each executives annual cash incentive
award is the sum of these calculations for each performance measure, unless otherwise adjusted by
the Committee.
Results. For 2008, we did not achieve our EPS growth at the threshold level. Consequently,
none of the objective portion of the annual incentive compensation was paid out.
With respect to achievement of subjective goals, in light of the market difficulties impacting
the company, the Committee reduced by 50% the pool of funds for the subjective bonus that could be
paid to qualifying participants. In connection with its review of the performance of our Chief
Executive Officer, the Committee determined that he had achieved all of his 2008 performance goals.
With respect to the other Named Executive Officers, the Committee had extensive discussions with
our Chief Executive Officer regarding his evaluation of the performance of those officers. Based
on those discussions, the Committee determined that the other Named Executive Officers
substantially achieved their individual and departmental goals. Accordingly, the following amounts
of incentive compensation were paid:
32
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
% of 2008 Subjective |
|
2008 IncentivePayout as a |
|
|
Named Executive Officer |
|
Award Earned |
|
% of Base Salary |
|
$ Amount Paid |
Earl J. Hesterberg |
|
|
50 |
% |
|
|
20 |
% |
|
$ |
200,000 |
|
John C. Rickel |
|
|
50 |
% |
|
|
20 |
% |
|
|
90,000 |
|
Randy L. Callison |
|
|
50 |
% |
|
|
20 |
% |
|
|
80,000 |
|
Darryl M. Burman |
|
|
50 |
% |
|
|
12 |
% |
|
|
42,900 |
|
J. Brooks OHara |
|
|
50 |
% |
|
|
12 |
% |
|
|
31,824 |
|
Compensation Changes for Fiscal 2009. The Committee has approved the mission-based goals for
our Named Executive Officers for 2009, which are different from the 2008 subjective goals, and
instead are focused on responding to the challenges related to the financial and credit crisis,
while prioritizing expense reduction and operational restructuring efforts. To arrive at the 2009
payout number, 40% of the 2009 annual cash incentive award will be contingent upon our attainment
of certain EPS targets and 60% will be subject to the achievement of the mission-based goals
assigned to each individual.
Guaranteed Bonus
In lieu of participation in our 2005 annual incentive compensation program, Mr. Hesterberg was
guaranteed certain cash bonus payments pursuant to his employment agreement if he continued to be
employed by us at certain pre-established dates. Mr. Hesterberg was entitled to a bonus of
$510,000 for the twelve month period ended April 21, 2007, of which $350,000 was payable following
the end of our fiscal year ended December 31, 2006 and $160,000 was payable following the end of
our fiscal year ended December 31, 2007.
Long-Term Equity Incentive Compensation
Design. To align the compensation of our corporate officers with the attainment of our
business goals and an increase in stockholder value, we award long-term equity incentive grants to
our executive officers as part of our total compensation package. These awards have been made
pursuant to the Group 1 Automotive, Inc. 2007 Long Term Incentive Plan.
We believe that restricted stock or restricted stock units, subject to time-based vesting
requirements, provide better long-term incentives for key executives. The Committee believes
restricted stock or restricted stock units more completely align managements interests with those
of the company and our stockholders, while helping to retain key members of our management team.
When determining the size of the awards, we first consider amounts that would provide our
executive officers with long-term incentive award opportunities that, when combined with base
salary and annual cash incentive opportunities, result in total direct compensation within the 50th
to 75th percentile of peer practices. We then take into account individual performance, the
position and value of the Named Executive Officer to our company, his experience and length of
service to us, our desire to incentivize the officer to remain with our company, and the amount of
equity currently held by the officer. In 2008, in light of market conditions, the Committee also
felt it was particularly important to incentivize our Named Executive Officers using equity awards
to further align their interest with those of our stockholders
Vesting of these awards is intended to facilitate retention. Consequently, the restrictions
relating to the awards lapse with respect to 40% of the award after two years and with respect to
20% of the award in each year thereafter. Our vesting provisions have historically been based on
the passage of time.
Results. In order to determine the appropriate size of the equity awards, the Committee
reviewed the results of the 2008 compensation study to determine where each officer was ranked, in
comparison to the incumbents of Peer Companies, by total compensation. It was determined that each
of the Named Executive Officers fell below the desired compensation range when compared to our peer
group and the Committee felt that special consideration should be given to retention concerns given
the level of performance even in these difficult economic times.
The following table reflects the 2008 awards granted to each Named Executive Officer and the
economic value of each award compared as a percentage to the median of long-term incentive (LTI)
awards within the peer group:
33
|
|
|
|
|
|
|
|
|
|
|
Restricted |
|
Value of Awards as % of LTI |
Named Executive Officer |
|
Shares |
|
Median Peer Group |
Earl J. Hesterberg |
|
|
200,000 |
|
|
|
123.8 |
% |
Randy L. Callison |
|
|
0 |
|
|
|
N/A |
|
John C. Rickel |
|
|
60,000 |
|
|
|
107.9 |
% |
Darryl M. Burman |
|
|
35,000 |
|
|
|
N/A |
(1) |
J. Brooks OHara |
|
|
25,000 |
|
|
|
N/A |
(1) |
|
|
|
(1) |
|
Limited peer group comparisons available via proxy statements. |
With respect to outstanding performance-based restricted shares, the Committee reviewed the
goals, annual targets and results for those shares that were granted in November 2006 and
determined that no shares had vested in 2008 based on the performance criteria. Mr. Hesterberg was
the only Named Executive Officer to have received performance-based shares in 2006. The Committee
also reviewed the goals associated with the outstanding performance-based restricted shares awarded
in 2007 to Messrs. Hesterberg, Rickel and Callison and determined that the gross margin and same
store revenue growth targets were achieved for 2008. On a cumulative vesting opportunity basis
(2007 and 2008), our target of same store revenue growth versus our competition for the same period
was met. The following table presents the 2008 targets and results for the performance criteria
for these awards:
|
|
|
|
|
|
|
|
|
Goal |
|
2008 Target |
|
2008 Results |
Gross Margin |
|
|
16 |
% |
|
|
16.2 |
% |
Same store revenue growth |
|
At or above median of peer organizations |
|
At or above median of peer organizations |
Reduction of SG&A |
|
|
75.4 |
|
|
|
80.8 |
|
The following table presents the 2008 performance-based restricted shares vested and the value
realized:
|
|
|
|
|
|
|
|
|
|
|
Performance-Based |
|
|
Named Executive Officer |
|
Restricted Shares Vested |
|
$ Value Realized on Vesting |
Earl J. Hesterberg |
|
|
12,500 |
|
|
|
174,625 |
|
John C. Rickel |
|
|
2,500 |
|
|
|
34,925 |
|
Randy L. Callison |
|
|
2,500 |
|
|
|
34,925 |
|
Compensation Changes for Fiscal 2009. The Committee has made no material changes to our
long-term incentive compensation strategy for fiscal 2009 other than to suspend the award of
performance-based restricted shares in light of the difficulty of setting effective targets in a
very dynamic environment.
Deferred Compensation Plan
The Group 1 Automotive, Inc. Deferred Compensation Plan (Deferred Compensation Plan) is
designed as a retention tool for our corporate and regional officers, dealership general managers,
other key employees and non-employee directors. It allows participants the opportunity to
accumulate additional savings for retirement on a tax-deferred basis. Our corporate officers may
contribute up to 50% of their base compensation and up to 100% of their incentive compensation.
Participants can choose from various defined investment options in which the deferred compensation
is notionally invested. One investment option is a declared interest rate, which was set by the
Committee at 10% for 2008. Effective October 1, 2008, the Committee reduced the declared interest
rate from 10% to 3% as a cost reduction measure. We have complete discretion over how the deferred
funds are utilized and they represent an unsecured obligation of us to the participants. For a
more detailed discussion of the Deferred Compensation Plan, see the section entitled Executive
Compensation Nonqualified Deferred Compensation.
34
401(k) Plan
We provide the Group 1 Automotive, Inc. 401(k) Savings Plan (the 401(k) Savings Plan) to
assist our eligible officers and employees in providing for their retirement. We match the
contributions of our corporate employees participating in the plan, up to a maximum of 3% of
eligible deferral ($6,750 of $225,000 for 2007 and $6,900 of $230,000 for 2008). Effective October
1, 2008, the Committee suspended matching contributions for all participants in the plan as a cost
reduction measure. Matching contributions made previous to this date may be in the form of cash or
shares of our common stock or a combination of both, as determined by the Committee. To date, all
of our matches have been in cash for all employees.
Employee Stock Purchase Plan
Generally, under the Group 1 Automotive, Inc. Employee Stock Purchase Plan, all employees,
including our corporate officers, are offered the opportunity to purchase up to $25,000 annually of
our common stock at a 15% discount to market. This is an additional equity incentive we offer to
all of our employees to further promote their interest in enhancing stockholder value.
Other Benefits
Health and Welfare Benefits. Our corporate officers are eligible to participate in our
standard medical, dental, vision, disability insurance and life insurance plans to meet their
health and welfare needs. These benefits are provided so as to assure that we are able to maintain
a competitive position in terms of attracting and retaining executive officers and other employees.
This is a fixed component of compensation and the benefits are provided on a non-discriminatory
basis to all of our full-time employees.
Vehicle Allowance. Our corporate officers are provided a vehicle, or the economic equivalent.
Our Chief Executive Officer, under his employment agreement, is provided with two vehicles for his
use. Senior vice presidents receive a vehicle allowance ranging from $13,500 to $15,100 per year
and the use of one vehicle. Vice presidents are provided with a vehicle allowance of $11,300 per
year. Of our Peer Companies, 82% also offer comparable vehicle allowances to their corporate
officers.
Other Perquisites and Personal Benefits. We provide certain executive officers with
perquisites and other personal benefits that the Committee believes are reasonable and consistent
with our overall compensation programs and philosophy. These benefits are provided in order to
enable us to attract and retain these executives. For example, we pay for club membership
privileges that are used for business and personal purposes by our Chief Executive Officer, Mr.
Hesterberg. In addition, we own a fractional interest in an aircraft and make a portion of our
time available to Mr. Hesterberg for personal use during the year. In 2008, Mr. Hesterberg was
allowed a maximum of 40 flight hours for personal use. Mr. Hesterberg reimburses us for his
personal use based on the published standard industry fare level valuation method. We provide this
benefit to Mr. Hesterberg because we believe it is consistent with similar benefits provided by our
Peer Companies.
Employment Agreements, Severance Benefits and Change in Control Provisions
We maintain employment and other compensatory agreements with our corporate officers to ensure
they will perform their roles for an extended period of time. Certain provisions contained in
these agreements, such as non-competition and non-solicitation provisions as well as change in
control payments and excise tax gross up payments, are essential to retaining our talent and
protecting our stockholders. We believe that it is appropriate to compensate individuals to
refrain from working with competitors following termination, and that compensation enhances the
enforceability of such agreements. These agreements and our severance terminology are described in
more detail elsewhere in this proxy statement. Please read Executive Compensation Narrative
Disclosure to Summary Compensation Table and Grants of Plan-Based Awards Table Employment,
Incentive Compensation and Non-Compete Agreements. These agreements provide for severance
compensation to be paid if the officers employment is terminated under certain conditions, such as
following a corporate change, involuntary termination, termination by us for cause, death or
disability, each as defined in the applicable executives agreement.
The employment and other compensatory agreements between us and our Named Executive Officers
and the related severance provisions are designed to meet the following objectives:
35
Corporate Change. In certain scenarios, the potential for merger or being acquired may be in
the best interests of our stockholders. As a result, we provide severance compensation to certain
corporate officers if the officers employment is terminated following a corporate change
transaction to promote the ability of the officer to act in the best interests of our stockholders
even though his or her employment could be terminated as a result of the transaction.
Termination without Cause. If we terminate the employment of certain corporate officers
without cause as defined in the applicable agreement, we are obligated to pay the officer certain
compensation and other benefits as described in greater detail in Potential Payments Upon
Termination or Change in Control below. We believe these payments are appropriate because the
terminated officer is bound by confidentiality, nonsolicitation and non-compete provisions ranging
from one to five years after termination. Both parties have mutually agreed to a severance package
that would be in place prior to any termination event. This provides us with more flexibility to
make a change in senior management if such a change is in the best interests of our company and its
stockholders.
Hedging Prohibitions
Our Named Executive Officers are prohibited from engaging in short sales of our stock or
otherwise hedging the risk of ownership of our stock.
Tax Deductions for Compensation
In conducting our executive compensation programs, the Committee considers the effects of
Section 162(m) of the Internal Revenue Code, which denies publicly held companies a tax deduction
for annual compensation in excess of $1 million paid to their chief executive officer or any of
their four other most highly compensated corporate officers, other than the chief financial
officer, who are employed on the last day of a given year, unless their compensation is based on
performance criteria that are established by a compensation committee which is made up of outside
directors and approved, as to their material terms, by our stockholders. We have in the past and
may from time to time in the future, pay compensation that is not deductible to our corporate
officers.
36
EXECUTIVE COMPENSATION
Summary Compensation
The following table summarizes, with respect to our Named Executive Officers, including our
former Senior Vice President, Operations and Corporate Development, information relating to the
compensation earned for services rendered in all capacities. Our Named Executive Officers consist
of our four current executive officers, including our Chief Executive Officer and our Chief
Financial Officer.
Summary Compensation for the Year Ended December 31, 2008
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Change in |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Pension Value |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
and |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Nonqualified |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Non-Equity |
|
Deferred |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Stock |
|
Option |
|
Incentive Plan |
|
Compensation |
|
All Other |
|
|
Name and Principal Position |
|
Year |
|
Salary |
|
Bonus |
|
Awards(1) |
|
Awards(1) |
|
Compensation |
|
Earnings(2) |
|
Compensation(3) |
|
Total |
|
|
|
|
|
|
$ |
|
$ |
|
$ |
|
$ |
|
$ |
|
$ |
|
$ |
|
$ |
Earl J. Hesterberg |
|
|
2008 |
|
|
|
1,000,000 |
|
|
|
|
|
|
|
1,122,878 |
|
|
|
|
|
|
|
200,000 |
|
|
|
37,159 |
|
|
|
219,040 |
|
|
|
2,579,077 |
|
President and Chief Executive |
|
|
2007 |
|
|
|
1,000,000 |
|
|
|
160,000 |
(4) |
|
|
691,925 |
|
|
|
|
|
|
|
|
(5) |
|
|
39,509 |
|
|
|
171,537 |
|
|
|
2,062,971 |
|
Officer |
|
|
2006 |
|
|
|
1,000,000 |
|
|
|
651,370 |
(4) |
|
|
246,303 |
|
|
|
|
|
|
|
348,630 |
|
|
|
25,465 |
|
|
|
120,543 |
|
|
|
2,392,311 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
John C. Rickel |
|
|
2008 |
|
|
|
450,000 |
|
|
|
|
|
|
|
554,432 |
|
|
|
|
|
|
|
90,000 |
|
|
|
11,300 |
|
|
|
30,922 |
|
|
|
1,136,654 |
|
Senior Vice President and Chief |
|
|
2007 |
|
|
|
425,000 |
|
|
|
|
|
|
|
339,976 |
|
|
|
|
|
|
|
158,100 |
|
|
|
7,852 |
|
|
|
36,283 |
|
|
|
967,211 |
|
Financial Officer |
|
|
2006 |
|
|
|
381,250 |
|
|
|
|
|
|
|
140,208 |
|
|
|
|
|
|
|
375,000 |
|
|
|
1,235 |
|
|
|
43,685 |
|
|
|
941,378 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Randy L. Callison(6) |
|
|
2008 |
|
|
|
400,000 |
|
|
|
|
|
|
|
460,165 |
|
|
|
9,252 |
|
|
|
80,000 |
|
|
|
17,029 |
|
|
|
29,765 |
|
|
|
996,211 |
|
Senior Vice President, Operations & |
|
|
2007 |
|
|
|
365,000 |
|
|
|
|
|
|
|
262,442 |
|
|
|
17,357 |
|
|
|
131,400 |
|
|
|
17,282 |
|
|
|
30,375 |
|
|
|
823,856 |
|
Corporate Development |
|
|
2006 |
|
|
|
313,125 |
|
|
|
|
|
|
|
45,421 |
|
|
|
40,546 |
|
|
|
320,000 |
|
|
|
13,059 |
|
|
|
23,700 |
|
|
|
755,851 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Darryl M. Burman |
|
|
2008 |
|
|
|
357,500 |
|
|
|
|
|
|
|
141,710 |
|
|
|
|
|
|
|
42,900 |
|
|
|
515 |
|
|
|
16,067 |
|
|
|
558,693 |
|
Vice President, General Counsel & |
|
|
2007 |
|
|
|
325,000 |
|
|
|
|
|
|
|
53,094 |
|
|
|
|
|
|
|
78,000 |
|
|
|
|
|
|
|
16,781 |
|
|
|
472,875 |
|
Corporate Secretary(7) |
|
|
2006 |
|
|
|
27,082 |
|
|
|
75,000 |
|
|
|
3,231 |
|
|
|
|
|
|
|
16,562 |
|
|
|
|
|
|
|
942 |
|
|
|
122,817 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
J. Brooks OHara
Vice President, Human Resources |
|
|
2008 |
|
|
|
265,200 |
|
|
|
|
|
|
|
165,754 |
|
|
|
8,164 |
|
|
|
31,824 |
|
|
|
11,588 |
|
|
|
17,961 |
|
|
|
500,491 |
|
|
|
|
(1) |
|
The amounts included in the Stock Awards and Option Awards columns include the dollar
amount of compensation expense we recognized for the fiscal years ended December 31, 2006,
December 31, 2007 and December 31, 2008, in accordance with FAS 123R. Assumptions used in the
calculation of these amounts are included in Note 10 to the audited financial statements
included in our Annual Reports on Form 10-K for the fiscal years ended December 31, 2006,
December 31, 2007 and December 31, 2008. |
|
(2) |
|
Amounts reflect above-market earnings on the Deferred Compensation Plan. Amounts are
calculated using an interest rate of 10% for nine months in 2008, which rate exceeds 120% of
the applicable federal long-term rate, with compounding, of 5.54%, the interest rate as set
for our Deferred Compensation Plan. |
|
(3) |
|
The following table contains a breakdown of the compensation and benefits included under All
Other Compensation in the Summary Compensation Table above: |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
401(k) Savings |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Plan |
|
|
|
|
|
Use of |
|
|
|
|
|
|
|
|
|
Club |
|
|
|
|
|
|
|
|
Matching |
|
Automobile |
|
Demonstrator |
|
Airplane |
|
Relocation |
|
Membership |
|
|
Name |
|
Year |
|
Contribution |
|
Allowance |
|
Vehicle(a) |
|
Use(b) |
|
Assistance |
|
and Dues |
|
Total |
|
|
|
|
|
|
$ |
|
$ |
|
$ |
|
$ |
|
$ |
|
$ |
|
$ |
Earl J. Hesterberg |
|
|
2008 |
|
|
|
6,744 |
|
|
|
|
|
|
|
26,026 |
|
|
|
178,352 |
|
|
|
|
|
|
|
7,918 |
|
|
|
219,040 |
|
|
|
|
2007 |
|
|
|
6,750 |
|
|
|
|
|
|
|
24,485 |
|
|
|
132,709 |
|
|
|
|
|
|
|
7,593 |
|
|
|
171,537 |
|
|
|
|
2006 |
|
|
|
6,600 |
|
|
|
|
|
|
|
25,145 |
|
|
|
83,685 |
|
|
|
|
|
|
|
5,113 |
|
|
|
120,543 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
John C. Rickel |
|
|
2008 |
|
|
|
6,750 |
|
|
|
15,004 |
|
|
|
9,168 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
30,922 |
|
|
|
|
2007 |
|
|
|
5,581 |
|
|
|
15,100 |
|
|
|
8,406 |
|
|
|
|
|
|
|
7,196 |
|
|
|
|
|
|
|
36,283 |
|
|
|
|
2006 |
|
|
|
6,600 |
|
|
|
16,023 |
|
|
|
6,982 |
|
|
|
|
|
|
|
14,080 |
|
|
|
|
|
|
|
43,685 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Randy L. Callison(6) |
|
|
2008 |
|
|
|
6,750 |
|
|
|
13,500 |
|
|
|
9,515 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
29,765 |
|
|
|
|
2007 |
|
|
|
6,750 |
|
|
|
13,500 |
|
|
|
10,125 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
30,375 |
|
|
|
|
2006 |
|
|
|
6,600 |
|
|
|
7,875 |
|
|
|
9,225 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
23,700 |
|
37
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
401(k) Savings |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Plan |
|
|
|
|
|
Use of |
|
|
|
|
|
|
|
|
|
Club |
|
|
|
|
|
|
|
|
Matching |
|
Automobile |
|
Demonstrator |
|
Airplane |
|
Relocation |
|
Membership |
|
|
Name |
|
Year |
|
Contribution |
|
Allowance |
|
Vehicle(a) |
|
Use(b) |
|
Assistance |
|
and Dues |
|
Total |
|
|
|
|
|
|
$ |
|
$ |
|
$ |
|
$ |
|
$ |
|
$ |
|
$ |
Darryl M. Burman(7) |
|
|
2008 |
|
|
|
4,767 |
|
|
|
11,300 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
16,067 |
|
|
|
|
2007 |
|
|
|
5,481 |
|
|
|
11,300 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
16,781 |
|
|
|
|
2006 |
|
|
|
|
|
|
|
942 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
942 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
J. Brooks OHara |
|
|
2008 |
|
|
|
6,661 |
|
|
|
11,300 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
17,961 |
|
(a) |
|
Represents the incremental cost for personal use of one or more company demonstrator
vehicles. The incremental cost is determined by multiplying the annual lease value of the
vehicle by the percentage of personal use, which we keep track of through travel logs. |
|
(b) |
|
Represents the difference between the amount paid by the executive for the use of our
leased airplane under the SIFL method and the lease cost for us of such use. The SIFL
method calculates the executives use by multiplying the SIFL cents-per-mile rates
applicable for the period during which the flight was taken by the appropriate aircraft
multiple (a factor that is determined by using the weight of the aircraft being used, and
is also dependent upon whether Mr. Hesterberg is considered a control employee, or an
officer of our company, which he is) and then adding the applicable terminal charge. The
SIFL cents-per-mile rates in the formula and the terminal charge are calculated by the
Department of Transportation and are revised semi-annually. |
(4) |
|
Bonus amount guaranteed in Mr. Hesterbergs employment contract at the time of hire. |
|
(5) |
|
Although Mr. Hesterberg was eligible to receive a $360,000 cash incentive award for 2007
fiscal performance, in light of market difficulties impacting the Company he elected to
decline his award. |
|
(6) |
|
Mr. Callison resigned as Senior Vice President, Operations and Corporate Development
effective December 31, 2008. |
|
(7) |
|
The 2006 amounts represent one month of employment, as Mr. Burman became our Vice President,
General Counsel & Corporate Secretary on December 1, 2006. |
Grants of Plan-Based Awards
The following table provides information concerning each grant of an award made to our Named
Executive Officers under any plan, including awards that have been transferred, during 2008:
Grants of Plan-Based Awards for the Year Ended December 31, 2008
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
All Other Stock |
|
Grant Date |
|
|
|
|
|
|
Estimated Future Payouts Under Non-Equity |
|
Awards: Number |
|
Fair Value of |
|
|
|
|
|
|
Incentive Plan Awards |
|
of Shares of Stock |
|
Stock and |
Name |
|
Grant Date |
|
Threshold |
|
Target |
|
Maximum |
|
or Units |
|
Option Awards |
|
|
|
|
|
|
$ |
|
$ |
|
$ |
|
# |
|
$ |
Earl J. Hesterberg |
|
|
|
|
|
|
550,000 |
|
|
|
700,000 |
|
|
|
1,000,000 |
|
|
|
|
|
|
|
|
|
|
|
|
11/04/2008 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
200,000 |
|
|
|
1,934,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
John C. Rickel |
|
|
|
|
|
|
247,500 |
|
|
|
315,000 |
|
|
|
450,000 |
|
|
|
|
|
|
|
|
|
|
|
|
11/04/2008 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
60,000 |
|
|
|
574,200 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Randy L. Callison(1) |
|
|
|
|
|
|
220,000 |
|
|
|
280,000 |
|
|
|
400,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Darryl M. Burman |
|
|
|
|
|
|
117,975 |
|
|
|
150,150 |
|
|
|
214,500 |
|
|
|
|
|
|
|
|
|
|
|
|
11/04/2008 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
35,000 |
|
|
|
334,950 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
J. Brooks OHara |
|
|
|
|
|
|
87,516 |
|
|
|
111,384 |
|
|
|
159,120 |
|
|
|
|
|
|
|
|
|
|
|
|
11/04/2008 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
25,000 |
|
|
|
239,250 |
|
|
|
|
(1) |
|
Mr. Callison resigned as Senior Vice President, Operations and Corporate Development
effective December 31, 2008. |
38
Narrative Disclosure to Summary Compensation Table and Grants of Plan-Based Awards Table
The following is a discussion of material factors necessary to an understanding of the
information disclosed in the Summary Compensation Table and the Grants of Plan-Based Awards Table
for 2008.
Employment, Incentive Compensation and Non-Compete Agreements
Earl J. Hesterberg. On April 9, 2005, we entered into an employment agreement with Mr.
Hesterberg, which we amended, effective as of November 8, 2007. Subject to the terms and
conditions of the agreement, we agreed to employ Mr. Hesterberg through April 20, 2010. Mr.
Hesterbergs current annual base salary under the employment agreement is $1,000,000. The base
salary could not be reduced during the first twelve months of the term of the agreement and may not
be reduced other than pursuant to a reduction that is applied to substantially all other executive
officers.
In lieu of participation in our 2005 annual incentive compensation program, Mr. Hesterberg was
entitled to a bonus of $1,000,000 on April 21, 2006 if he was then employed. Mr. Hesterbergs
bonus for the twelve months ending April 21, 2007 under our annual incentive compensation program
was $510,000, of which $350,000 was payable following the end of our fiscal year ended December 31,
2006 and the remainder of which was payable following the end of our fiscal year ended December 31,
2007. Accordingly, $350,000 was paid in February 2007, and the remaining $160,000 was paid to Mr.
Hesterberg in February 2008. All subsequent bonus awards will be determined by the Compensation
Committee of our Board of Directors in its sole discretion in accordance with the terms of our
annual incentive compensation program, and all subsequent payments pursuant to this program shall
be made on or before March 15th of the year following the year of service to which the bonus
relates.
Mr. Hesterberg is also entitled to participate, on the same basis generally as our other
employees, in all general employee benefit plans and programs that are made available to all or
substantially all of our employees. In addition, Mr. Hesterberg has the use of two demonstrator
vehicles of his choice.
Under the employment agreement, effective April 21, 2005, we granted Mr. Hesterberg 70,000
shares of restricted stock in accordance with the terms and conditions of the companys 2007 Long
Term Incentive Plan. 20,000 shares of restricted stock from this grant were released on April 21,
2007. In November 2007, the Committee amended the vesting dates to prevent the vesting dates from
coinciding with our mandatory blackout period from April 21 to May 15 for the years 2008 through
2010. On May 15, 2008, the forfeiture provisions on 10,000 shares of restricted stock lapsed.
John C. Rickel. On June 2, 2006, we entered into an employment agreement with Mr. Rickel, as
amended by that first amendment to the employment agreement, effective as of November 8, 2007.
Subject to the terms and conditions of the agreement, we agreed to employ Mr. Rickel through
December 31, 2008. Mr. Rickels annual base salary under the employment agreement was $375,000.
The base salary could not be reduced during the first twelve months of the term of the agreement
and may not be reduced other than pursuant to a reduction that is applied to substantially all
other executive officers. Mr. Rickels employment agreement expired on December 31, 2008.
Mr. Rickels annual incentive compensation will be determined by the Compensation Committee of
our Board of Directors in its sole discretion in accordance with the terms of our annual incentive
compensation program, and all payments made pursuant to such program shall be made on or before
March 15th of the year following the year of service to which the bonus relates.
Mr. Rickel is also entitled to participate, on the same basis generally as our other
employees, in all general employee benefit plans and programs that are made available to all or
substantially all of our employees. In addition, Mr. Rickel has the use of one demonstrator
vehicle of his choice and a vehicle allowance totaling $1,250 per month.
Simultaneous with the execution of the employment agreement, Mr. Rickel entered into an
incentive compensation and non-compete agreement. Pursuant to this agreement, effective June 2,
2006, we granted Mr. Rickel 10,000 shares of restricted stock in accordance with the terms and
conditions of the companys 2007 Long Term Incentive Plan. On May 24, 2008, the forfeiture
provisions on 4,000 shares of restricted stock lapsed.
39
Effective January 1, 2009, we entered into a new employment agreement with Mr. Rickel.
Subject to the terms and conditions of the agreement, we have agreed to employ Mr. Rickel through
December 31, 2010. The employment agreement will automatically renew for successive one-year
periods unless either party prior to the expiration of the term provides 60 days prior written
notice of termination to the other party. The employment agreement provides for a payment of
thirty months base salary payable in a single lump sum on the first day of the seventh month
following Mr. Rickels separation under the corporate change provision. The agreement also
eliminates a change in board composition as a corporate change event, and excise tax payments
related to involuntary terminations. The other terms of the new employment agreement remain
substantially similar to those of the expired employment agreement.
Randy L. Callison. On December 31, 2006, we entered into an incentive compensation,
confidentiality, non-disclosure and non-compete agreement with Mr. Callison, as amended by that
first amendment to the incentive compensation, confidentiality, non-disclosure and non-compete
agreement, effective as of November 8, 2007. Pursuant to the agreement, in consideration of Mr.
Callisons entering into certain restrictive covenants, we granted him 10,000 shares of restricted
stock in accordance with the terms and conditions of the companys 2007 Long Term Incentive Plan.
On December 31, 2008, the effective date of Mr. Callisons resignation, vesting of his restricted
shares was accelerated and the forfeiture restrictions on the 6,000 shares lapsed.
Darryl M. Burman. On December 1, 2006, we entered into an employment agreement with Mr.
Burman, as amended by that first amendment to the employment agreement, effective as of November 8,
2007. Subject to the terms and conditions of the agreement, we have agreed to employ Mr. Burman
through November 30, 2009. Mr. Burmans employment agreement will automatically renew for
successive one-year periods unless either party prior to the expiration of the term provides 30
days prior written notice of termination to the other party. Mr. Burmans annual base salary under
the employment agreement was $325,000. The base salary could not be reduced during the first
twelve months of the term of the agreement and may not be reduced other than pursuant to a
reduction that is applied to substantially all other executive officers.
Under the employment agreement, Mr. Burman was entitled to a one-time sign-on bonus of
$75,000, which was paid in 2007. Mr. Burmans annual incentive compensation will be determined by
the Compensation Committee of our Board of Directors in its sole discretion in accordance with the
terms of our annual incentive compensation program, and all payments made pursuant to such program
shall be made on or before March 15th of the year following the year of service to which the bonus
relates.
Mr. Burman is also entitled to participate, on the same basis generally as our other
employees, in all general employee benefit plans and programs that are made available to all or
substantially all of our employees. In addition, Mr. Burman is furnished a vehicle allowance
totaling $941.66 per month.
Simultaneous with the execution of the employment agreement, Mr. Burman entered into an
incentive compensation and non-compete agreement. Pursuant to the agreement, effective December 1,
2006, we granted Mr. Burman 5,000 shares of restricted stock in accordance with the terms and
conditions of the companys 2007 Long Term Incentive Plan. On December 1, 2008, 2,000 shares of
restricted stock from this grant were released.
J. Brooks OHara. We have not entered into an employment, incentive compensation or
non-compete agreement with Mr. OHara.
40
Salary and Cash Incentive Awards in Proportion to Total Compensation
The following table sets forth the percentage of each Named Executive Officers total
compensation that we paid in the form of salary and bonus.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Percentage of Total |
Named Executive Officer |
|
Year |
|
Compensation |
Earl J. Hesterberg |
|
|
2008 |
|
|
|
39 |
% |
|
|
|
2007 |
|
|
|
56 |
% |
|
|
|
2006 |
|
|
|
69 |
% |
John C. Rickel |
|
|
2008 |
|
|
|
40 |
% |
|
|
|
2007 |
|
|
|
44 |
% |
|
|
|
2006 |
|
|
|
40 |
% |
Randy L. Callison(1) |
|
|
2008 |
|
|
|
40 |
% |
|
|
|
2007 |
|
|
|
44 |
% |
|
|
|
2006 |
|
|
|
41 |
% |
Darryl M. Burman |
|
|
2008 |
|
|
|
64 |
% |
|
|
|
2007 |
|
|
|
69 |
% |
|
|
|
2006 |
|
|
|
83 |
% |
J. Brooks OHara |
|
|
2008 |
|
|
|
53 |
% |
|
|
|
(1) |
|
Mr. Callison resigned as Senior Vice President, Operations and Corporate Development
effective December 31, 2008. |
Outstanding Equity Awards at Fiscal Year End
The following table provides information concerning unexercised options, stock that has not
vested and equity incentive plan awards for our Named Executive Officers.
Outstanding Equity Awards as of December 31, 2008
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Option Awards |
|
Stock Awards |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Equity |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Incentive |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Plan |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Awards: |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Equity |
|
Market or |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Incentive |
|
Payout |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Plan Awards: |
|
Value of |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Market |
|
Number of |
|
Unearned |
|
|
Number of |
|
Number of |
|
|
|
|
|
|
|
Number of |
|
Value of |
|
Unearned |
|
Shares, |
|
|
Securities |
|
Securities |
|
|
|
|
|
|
|
Shares or |
|
Shares or |
|
Shares, Units |
|
Units or |
|
|
Underlying |
|
Underlying |
|
|
|
|
|
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Units of |
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Units of |
|
or Other |
|
Other |
|
|
Unexercised |
|
Unexercised |
|
Option |
|
Option |
|
Stock That |
|
Stock That |
|
Rights That |
|
Rights |
|
|
Options (#) |
|
Options (#) |
|
Exercise |
|
Expiration |
|
Have Not |
|
Have Not |
|
Have Not |
|
That Have |
Name |
|
Exercisable |
|
Unexercisable |
|
Price |
|
Date |
|
Vested |
|
Vested |
|
Vested |
|
Not Vested |
|
|
|
|
|
|
|
|
($) |
|
|
|
(#) |
|
($) |
|
(#) |
|
($) |
Earl J. Hesterberg
|
|
|
|
|
|
|
|
|
|
|
|
|
|
298,000
|
(2) |
|
3,209,460 |
|
|
60,000
|
(3) |
|
646,200 |
|
John C. Rickel
|
|
|
|
|
|
|
|
|
|
|
|
|
|
97,500
|
(4) |
|
1,050,075 |
|
|
15,000
|
(5) |
|
161,550 |
|
Randy L. Callison(1)
|
|
|
4,000 |
|
|
|
|
|
28.970 |
|
|
03/31/2009
|
|
|
|
|
|
|
|
15,000
|
(5) |
|
161,550 |
|
|
|
|
6,000 |
|
|
|
|
|
19.470 |
|
|
03/31/2009
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
3,200 |
|
|
|
|
|
29.255 |
|
|
03/31/2009
|
|
|
|
|
|
|
|
|
|
|
|
|
Darryl M. Burman
|
|
|
|
|
|
|
|
|
|
|
|
|
|
53,000
|
(6) |
|
570,810 |
|
|
|
|
|
|
|
41
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Option Awards |
|
Stock Awards |
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Equity |
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Incentive |
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Plan |
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Awards: |
|
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Equity |
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Market or |
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Incentive |
|
Payout |
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Plan Awards: |
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Value of |
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Market |
|
Number of |
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Unearned |
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Number of |
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Number of |
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Number of |
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Value of |
|
Unearned |
|
Shares, |
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|
Securities |
|
Securities |
|
|
|
|
|
|
|
Shares or |
|
Shares or |
|
Shares, Units |
|
Units or |
|
|
Underlying |
|
Underlying |
|
|
|
|
|
|
|
Units of |
|
Units of |
|
or Other |
|
Other |
|
|
Unexercised |
|
Unexercised |
|
Option |
|
Option |
|
Stock That |
|
Stock That |
|
Rights That |
|
Rights |
|
|
Options (#) |
|
Options (#) |
|
Exercise |
|
Expiration |
|
Have Not |
|
Have Not |
|
Have Not |
|
That Have |
Name |
|
Exercisable |
|
Unexercisable |
|
Price |
|
Date |
|
Vested |
|
Vested |
|
Vested |
|
Not Vested |
|
|
|
|
|
|
|
|
($) |
|
|
|
(#) |
|
($) |
|
(#) |
|
($) |
J. Brooks OHara
|
|
|
1,500 |
|
|
|
|
|
19.470 |
|
|
11/13/2012
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1,600 |
|
|
800
|
(7) |
|
29.255 |
|
|
11/16/2014
|
|
41,040
|
(8) |
|
442,001 |
|
|
|
|
|
|
|
|
|
|
(1) |
|
Mr. Callison resigned as Senior Vice President, Operations and Corporate Development
effective December 31, 2008. |
|
(2) |
|
The forfeiture restrictions on unvested restricted stock awards will lapse as follows: (i) of
the 70,000 restricted shares granted on 04/21/2005, 20,000 on 04/21/2007, 10,000 on each of
05/15/2008 and 05/15/2009 and 30,000 on 05/15/2010; (ii) of the 30,000 restricted shares
granted on 11/16/2006, 12,000 on 11/16/2008 and 6,000 on each of 11/16/2009, 11/16/2010 and
11/16/2011; (iii) of the 30,000 restricted shares granted on 11/07/2007, 12,000 on 11/07/2009
and 6,000 on each of 11/07/2010, 11/07/2011 and 11/07/2012; (iv) of the 10,000 restricted
shares granted on 11/07/2007, 10,000 on 11/07/2012; and (v) of the 200,000 restricted shares
granted on 11/04/2008, 80,000 on 11/04/2010 and 40,000 on each of 11/04/2011, 11/04/2012 and
11/04/2013. |
|
(3) |
|
The forfeiture restrictions on unvested performance-based stock awards will lapse 25% on each
of the first four anniversaries of the grant date or, to the extent performance criteria are
not met in a given year, then awards may vest if cumulative performance is achieved at any
time during the four-year performance period. Restrictions will lapse as follows: (i) 30,000
in 25% increments on each of 12/31/2007, 12/31/2008, 12/31/2009 and 12/31/2010; and (ii)
30,000 in 25% increments on each of 12/31/2008, 12/31/2009, 12/31/2010 and 12/31/2011.
Performance-based measures include a gross margin target, same store revenue growth compared
to certain compensation peer companies and a reduction in selling, general and administrative
expenses. |
|
(4) |
|
The forfeiture restrictions on unvested restricted stock awards will lapse with respect to
40% on the second anniversary of the grant date and 20% per year for the next three years.
Restrictions will lapse as follows: (i) of the 15,000 restricted shares granted on 02/20/2006,
6,000 on 02/20/2008 and 3,000 on each of 02/20/2009, 02/20/2010 and 02/20/2011; (ii) of the
10,000 restricted shares granted on 05/24/2006, 4,000 on 05/24/2008 and 2,000 on each of
05/24/2009, 05/24/2010 and 05/24/2011; (iii) of the 12,500 restricted shares granted on
11/15/2006, 5,000 on 11/15/2008 and 2,500 on each of 11/15/2009, 11/15/2010 and 11/15/2011;
(iv) of the 15,000 restricted shares granted on 11/07/2007, 6,000 on 11/07/2009 and 3,000 on
each of 11/07/2010, 11/07/2011 and 11/07/2012 and (v) of the 60,000 restricted shares granted
on 11/04/2008, 24,000 on 11/04/2010 and 12,000 on each of 11/04/2011, 11/04/2012 and
11/04/2013. |
|
(5) |
|
The forfeiture restrictions on unvested performance-based stock awards will lapse 25% on each
of 12/31/2008, 12/31/2009, 12/31/2010 and 12/31/2011 or, to the extent performance criteria
are not met in a given year, then awards may vest if cumulative performance is achieved at any
time during the four-year performance period. See footnote (3) for a description of the
performance-based measures. |
|
(6) |
|
The forfeiture restrictions on unvested restricted stock awards will lapse with respect to
40% on the second anniversary of the grant date and 20% per year for the next three years.
Restrictions will lapse as follows: (i) of the 5,000 restricted shares granted on 12/01/2006,
2,000 on 12/01/2008 and 1,000 on each of 12/01/2009, 12/01/2010 and 12/01/2011; (ii) of the
15,000 restricted shares granted on 11/07/2007, 6,000 on 11/07/2009 and 3,000 on each of
11/07/2010, 11/07/2011 and 11/07/2012; and (iii) of the 35,000 restricted shares granted on
11/04/2008, 14,000 on 11/04/2010 and 7,000 on each of 11/04/2011, 11/04/2012 and 11/04/2013. |
|
(7) |
|
These shares will fully vest on 11/16/2009. |
|
(8) |
|
The forfeiture restrictions on unvested restricted stock awards will lapse with respect to
40% on the second anniversary of the grant date and 20% per year for the next three years.
Restrictions will lapse as follows (i) of the 2,600 restricted shares granted on 03/14/2005,
1,040 on 03/14/2007 and 520 on each of 03/14/2008, 03/14/2009 and 03/14/2010; (ii) of the
5,000 restricted shares granted on 11/16/2005, 2,000 on 11/16/2007 and 1,000 on each of
11/16/2008, 11/16/2009 and 11/16/2010; (iii) of the 5,000 restricted shares granted on
11/15/2006, 2,000 on 11/15/2008 and 1,000 on each of 11/15/2009, 11/15/2010 and 11/15/2011;
(iv) of |
42
|
|
|
|
|
the 10,000 restricted shares granted on 11/07/2007, 4,000 on 11/07/2009 and 2,000 on each of
11/07/2010, 11/07/2011 and 11/07/2012; and (v) of the 25,000 restricted shares granted on
11/04/2008, 10,000 on 11/04/2010 and 5,000 on each of 11/04/2011, 11/04/2012 and 11/04/2013. |
Option Exercises and Stock Vested
The following table provides information relating to the vesting of restricted stock during
2008 on an aggregated basis for each of our Named Executive Officers. There were no stock option
exercises during 2008.
Option Exercises and Stock Vested for the Year Ended December 31, 2008
|
|
|
|
|
|
|
|
|
|
|
Stock Awards |
|
|
Number of Shares |
|
Value Realized |
Name |
|
Acquired on Vesting |
|
on Vesting |
|
|
(#) |
|
($) |
Earl J. Hesterberg |
|
|
22,000 |
|
|
|
387,620 |
|
John C. Rickel |
|
|
15,000 |
|
|
|
300,835 |
|
Randy L. Callison(1) |
|
|
16,520 |
|
|
|
168,531 |
|
Darryl M. Burman |
|
|
2,000 |
|
|
|
17,790 |
|
J. Brooks OHara |
|
|
3,520 |
|
|
|
37,576 |
|
|
|
|
(1) |
|
Mr. Callison resigned as Senior Vice President, Operations and Corporate
Development effective December 31, 2008. |
Nonqualified Deferred Compensation
The following table sets forth our Named Executive Officers information regarding the
Deferred Compensation Plan, including, with respect to each officer, (1) the aggregate
contributions made by the officer, (2) the aggregate interest or other earnings accrued, (3) the
aggregate value of withdrawals by and distributions to the officer and (4) the total balance of the
officers account.
Nonqualified Deferred Compensation for the Year Ended December 31, 2008
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Executive |
|
Aggregate |
|
Employer Match |
|
|
|
|
Contributions in |
|
Earnings in Last |
|
Contributions in |
|
Aggregate Balance |
Name |
|
Last FY(1) |
|
FY |
|
Last FY |
|
at Last FYE(2) |
Earl J. Hesterberg |
|
|
110,000 |
|
|
|
92,342 |
|
|
|
|
|
|
|
1,202,339 |
|
John C. Rickel |
|
|
166,620 |
|
|
|
44,476 |
|
|
|
|
|
|
|
458,437 |
|
Randy L. Callison(3) |
|
|
65,700 |
|
|
|
42,317 |
|
|
|
|
|
|
|
549,747 |
|
Darryl M. Burman |
|
|
19,500 |
|
|
|
1,312 |
|
|
|
|
|
|
|
20,812 |
|
J. Brooks OHara |
|
|
30,151 |
|
|
|
28,797 |
|
|
|
|
|
|
|
375,354 |
|
|
|
|
(1) |
|
Reflects the following amounts for each of the following Named Executive Officers that are
reported as compensation to the officer in the Summary Compensation Table: Mr. Hesterberg
$30,000; Mr. Rickel $135,000; Mr. Callison $0; Mr. Burman $0 and Mr. OHara
$13,260. |
|
(2) |
|
The following portions of the aggregate balance amounts for each of the following Named
Executive Officers were reported as compensation to the officer in the Summary Compensation
Table in previous years: Mr. Hesterberg $80,000 for 2007 and $139,726 for 2006; Mr. Rickel
- $109,537 for 2007 and $151,132 for 2006; Mr. Callison $65,700 for 2007 and $80,000 for
2006; Mr. Burman $19,500 for 2007 and $0 for 2006; and Mr. OHara $0. |
|
(3) |
|
Mr. Callison resigned as Senior Vice President, Operations and Corporate Development
effective December 31, 2008. |
Pursuant to the Deferred Compensation Plan, certain corporate officers, including Named
Executive Officers, may defer up to 50% of their base salary and up to 100% of their incentive
compensation and commissions. Deferral elections are to be made no later than the last day of the
calendar year immediately preceding the calendar year in which such compensation is earned. At the
plan administrative committees discretion, deferral elections with respect to certain
performance-based compensation may be made not later than six months prior to the end of the
performance period in which such compensation is earned. In addition, for each calendar year, we
defer an amount on behalf of each executive equal to the amount of the employer match the executive
forfeited under the 401(k) Savings Plan in order for the plan to
43
comply with the nondiscrimination requirements of the Internal Revenue Code. We may also make
discretionary credits to an officers account, which credits will be subject to a vesting schedule
established by us at the time of such credit. If no vesting schedule is established, the officer
will be vested in a percentage of the discretionary employer deferral equal to the officers vested
interest in his employer contribution account under the 401(k) Savings Plan. If we undergo a
corporate change, the officer will become fully vested in his account under the Deferred
Compensation Plan.
Benefits under the Deferred Compensation Plan will be paid no earlier than upon the
executives termination of service, or, beginning January 1, 2007, upon a certain date elected by
the officer. However, payments upon an executives termination of service may be delayed for six
months to the extent necessary to comply with the requirements of section 409A of the Internal
Revenue Code. Except in the event of unforeseeable financial emergencies, in-service withdrawals
are not permitted in the Deferred Compensation Plan. An unforeseeable financial emergency shall
allow a participant to access vested funds in his accounts upon the occurrence of: (1) a severe
financial hardship of the participant that results from an illness or accident of the participant,
or the participants beneficiary, spouse or dependent; (2) loss of the participants or the
beneficiarys property due to casualty; or (3) a similar extraordinary and unforeseeable
circumstance as described in Section 409A of the Internal Revenue Code arising as a result of
events beyond the participants control.
Deferred amounts will be deemed to be invested in such fund as the participants shall
designate. The table below shows the funds and investment options available under the Deferred
Compensation Plan and the annual rate of return for each fund for the calendar year ended December
31, 2008, as reported by the plans administrative committee (the default investment is the Group 1
Guaranteed Crediting Rate investment option). Aside from the AIM Developing Markets Fund, the Ivy
Global Natural Resources Fund, the AIM Real Estate Fund, and the Group 1 Guaranteed Crediting Rate,
each of these funds is also available in our 401(k) Savings Plan. As previously noted, the rate
for the Group 1 Guaranteed Crediting Rate was reduced from 10% to 3% on October 1, 2008.
|
|
|
|
|
|
|
|
|
Rate of |
|
|
|
Rate of |
Name of Fund |
|
Return |
|
Name of Fund |
|
Return |
Merrill Lynch Retirement Reserves Money Fund |
|
2.77% |
|
Munder Midcap Core Growth Fund |
|
(43.45)% |
American Bond Fund of America |
|
(11.99)% |
|
Allianz NFJ Small Cap Value Fund |
|
(26.18)% |
Oakmark Equity & Income Fund |
|
(16.18)% |
|
Van Kampen Small Cap Growth Fund |
|
(35.52)% |
Van Kampen Growth & Income Fund |
|
(31.97)% |
|
ING International Value Fund |
|
(38.61)% |
BlackRock S&P 500 Index Fund |
|
(37.20)% |
|
MFS International Growth Fund |
|
(40.10)% |
Alger Capital Appreciation Institutional Portfolio |
|
(43.89)% |
|
AIM Developing Markets Fund |
|
(52.58)% |
American Growth Fund of America |
|
(38.88)% |
|
Ivy Global Natural Resources Fund |
|
(61.22)% |
Columbia Mid Cap Value Fund |
|
(41.64)% |
|
AIM Real Estate Fund |
|
(36.13)% |
|
|
|
|
Group 1 Guaranteed Crediting Rate |
|
3.00% |
Potential Payments upon Termination or Change in Control
The discussion below discloses the amount of compensation and/or other benefits due to each of
our Named Executive Officers in the event of a termination of the officers employment upon death,
Disability, with and without Cause, for certain Constructive Termination Events, and following a
Corporate Change. The amounts shown were determined using the following assumptions:
|
|
|
The termination of each Named Executive Officer was effective on December 31, 2008; the
amounts earned through such time are estimates of the amounts that would be paid out to the
officers upon their termination on this date. The actual amounts to be paid out can only
be determined at the time of the executives separation from us. |
|
|
|
|
Amounts shown in the Excise Tax Payment line reflect the amount payable to the Named
Executive Officer to offset any excise tax imposed under the Internal Revenue Code on
payments received under the Corporate Change severance agreement and any other excise or
regular income taxes imposed on the executive as a result of this initial excise tax
reimbursement. The amount shown assumes the base amount is the five-year average W-2
earnings for the period of calendar years 2003 through 2007. The benefit amount in excess
of a named executive officers base amount is considered an excess parachute payment
and if the parachute payment is equal to or greater than three times the base amount, it
is subject to an excise tax. |
44
|
|
|
Please note that any amounts that have been included here for purposes of showing
aggregate amounts received by the Named Executive Officers upon a separation from service
with us may have been discussed or disclosed in other sections of this proxy statement, but
such amounts shall only be paid to the Named Executive Officers once. |
|
|
|
|
The closing price of our stock on December 31, 2008 was $10.77 per share. |
|
|
|
|
The definitions below for the individual agreements we have entered into with our Named
Executive Officers may not have the same meaning as when those same terms are used in our
2008 Incentive Compensation Plan, the 2007 Long Term Incentive Plan, the Deferred
Compensation Plan, the 401(k) Savings Plan or the Employee Stock Purchase Plan. |
The employment agreements of Messrs. Hesterberg, Rickel and Burman, and the compensatory
agreement of Mr. Callison, except where noted otherwise below, generally contain the following
terms:
|
|
|
Cause shall mean any of the following: (1) conviction or plea of nolo contendere to a
felony or a crime involving moral turpitude; (2) breach of any material provision of either
an agreement with us or our Code of Conduct; (3) the use, for his own benefit, of any
confidential or proprietary information of ours, or willfully divulging for his benefit
such information; (4) fraud or misappropriation or theft of any of our funds or property;
(5) willful refusal to perform his duties or (6) gross negligence; provided, however, that
we, before terminating the executive under (2) or (5), must first give written notice to
him of the nature of the alleged breach or refusal and must provide him with a minimum of
fifteen days to correct the problem. Before terminating him for purported gross negligence
we must give written notice that explains the alleged gross negligence in detail and must
provide him with a minimum of 20 days to correct the problem, unless correction is
inherently impossible. |
|
|
|
|
Corporate Change shall mean the first to occur of any of the following events: (1)
any person acquires 50% or more of our common stock or voting securities, other than (a)
any acquisition directly from or resulting from an acquisition of our shares by us, (b) any
acquisition by any employee benefit plan (or related trust) sponsored or maintained by us
or any entity controlled by us, or (c) any acquisition by any entity pursuant to a
transaction which complies with clauses (a) or (b); (2) during any period of 24 consecutive
months, the members of our Incumbent Board cease to constitute at least a majority of the
members of our board of directors; (3) the occurrence of a merger, reorganization,
consolidation or disposition of all or substantially all of our assets, unless our
stockholders prior to such transaction hold more than 50% of the equity and voting power of
the resulting entity or entity holding such assets, no person (other than benefit plans of
such entity) holds 50% or more of the equity or voting power of such entity and at least a
majority of the board of directors of such entity were members of the Incumbent Board; or
(4) our stockholders approve our complete liquidation or dissolution. Incumbent Board
means the members of our board of directors immediately prior to the 24 month period and
members of our board of directors whose nomination or selection as a director is approved
by the then current members of our Incumbent Board. |
|
|
|
|
Constructive Termination Event shall occur upon: (1) the failure by us to pay the
executives compensation as provided in the applicable agreement, (2) relocation without
his consent of his primary employment location of more than 50 miles; (3) failure by us to
provide facilities or services suitable to his position and adequate for performance of his
duties and responsibilities; or (4) a material diminution in the executives position,
duties, responsibilities, reporting status, or authority, except that before exercising his
right to terminate the employment relationship pursuant to any of the previous provisions,
he must first give written notice to our Board of the circumstances purportedly giving rise
to his right to terminate and must provide us with a minimum of fifteen days to correct the
problem, unless correction is inherently impossible. |
|
|
|
|
Disability shall mean the executives becoming incapacitated by accident, sickness or
other circumstance that in the reasonable opinion of a qualified doctor approved by our
Board, renders him mentally or physically incapable of performing the essential functions
of the executives position, with or without reasonable accommodation, and that will
continue, in the reasonable opinion of the doctor, for a period of no less than 180 days. |
|
|
|
|
Involuntary Termination shall mean a termination by the executive due to a
Constructive Termination Event by itself or in relation to a Corporate Change, or by us for
any reason including without Cause, at the discretion of our Board. |
45
|
|
|
Voluntary Termination shall mean a termination by the executive other than for a
Constructive Termination Event. |
The employment agreements of Messrs. Hesterberg, Rickel and Burman contain the following
provisions that could impact the amount of compensation that the executives receive at or following
their separation from service from us:
|
|
|
The employment agreements contain a covenant that the executives will not sue or lodge
any claim against us based upon an Involuntary Termination for any payments in addition to
those described below. In the event that the executive breaches this covenant, we will be
entitled to recover from that executive all sums we or any of our subsidiaries or
affiliates have expended in relation to such action. We will also be entitled to offset
any amounts expended in relation to defending such claim against any amounts owed to the
executive prior to a final determination of the arbitration provisions provided for in the
employment agreement. |
|
|
|
|
The executives have agreed not to disclose, during or at any time after their employment
with us, any of our confidential information or trade secrets. The executives will return
all proprietary materials, and all copies thereof, to us upon a termination of employment
for any reason, and all copyrighted works that the executive may have created during his
employment relating to us or our business in any manner shall remain our property. |
Earl J. Hesterberg
Mr. Hesterbergs employment agreement provides that for a period of two years following his
termination of employment, he will not compete with us or induce any of our employees to leave his
or her employment with us or hire any of our employees. If Mr. Hesterberg violates this provision,
he will also forfeit his rights to any restricted stock and stock options granted pursuant to his
employment agreement, and we will have the right to refrain from making any further payments under
that agreement, as well as to receive back from Mr. Hesterberg the full value of any payments which
were previously made to him in regard to the restricted stock or stock options granted under the
agreement.
The following table shows the potential payments upon termination or Corporate Change for Mr.
Hesterberg, our President and Chief Executive Officer:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Voluntary |
|
|
|
|
|
|
|
|
Constructive |
|
Termination and |
|
|
|
|
Involuntary |
|
Termination and |
|
Termination for |
|
|
|
|
Termination |
|
Corporate Change |
|
Cause |
|
Death and Disability |
Salary and Bonus |
|
$ |
1,333,333 |
(1) |
|
$ |
1,333,333 |
(2) |
|
|
N/A |
(3) |
|
$ |
N/A |
(3) |
Equity Compensation |
|
|
3,855,660 |
(4) |
|
|
3,855,660 |
(4) |
|
|
N/A |
(3) |
|
|
3,855,660 |
(4) |
Excise Tax Payment |
|
|
N/A |
(5) |
|
|
N/A |
(6) |
|
|
N/A |
(5) |
|
|
N/A |
(5) |
Total |
|
$ |
5,188,993 |
|
|
$ |
5,188,993 |
|
|
|
N/A |
|
|
$ |
3,855,660 |
|
|
|
|
(1) |
|
Under his employment agreement, if Mr. Hesterberg is terminated as a result of an Involuntary
Termination, he will be entitled to receive a lump sum payment on the first day of the seventh
month following the termination in an amount of his base salary which, as of December 31,
2008, was $1,000,000, divided by 12, and multiplied by the lesser of 24 months or the
remainder of the months in the term of the employment agreement, but he will not be entitled
to any bonus for the calendar year in which his employment is terminated. Assuming a
termination on December 31, 2008, Mr. Hesterberg would be entitled to a payment equal to 16
months of salary. |
|
(2) |
|
Under his employment agreement, if Mr. Hesterberg terminates his employment with us following
a reduction in his base salary within six months after a Corporate Change, he will be entitled
to a lump sum payment on the first day of the seventh month following the termination that
would consist of his base salary which, as of December 31, 2008, was $1,000,000, for the
lesser of 24 months or the remainder of the months in the term of the employment agreement.
Assuming a termination on December 31, 2008, Mr. Hesterberg would be entitled to a payment
equal to 16 months of salary. He will not be entitled to any bonus for the calendar year in
which his employment is terminated. |
|
(3) |
|
Under his employment agreement, upon a voluntary termination or a termination for Cause, Mr.
Hesterberg is only entitled to his pro-rata base salary through the date of the termination;
Mr. Hesterberg would not be entitled to any bonus for that year. |
46
|
|
|
(4) |
|
Under his employment agreement, if Mr. Hesterbergs employment with us is terminated as a
result of an Involuntary Termination, death, or Disability, all restricted stock and stock
options will become 100% vested and the exercise of those stock options will continue to be
permitted as if his employment had continued for the full term of the employment agreement.
As of December 31, 2008, Mr. Hesterberg held a total of 358,000 shares of unvested restricted
stock and no unvested stock options under his employment agreement and all other of our
compensation plans, which we also assume for purposes of this calculation to be subject to
accelerated vesting. The amount in the table was calculated by multiplying $10.77 by 358,000
shares of restricted stock Mr. Hesterberg held on December 31, 2008, to equal $3,855,660.
However, accelerated vesting under our equity incentive plans for a termination other than
death or Disability is determined at the Boards discretion; the amount shown could
potentially be less upon Mr. Hesterbergs actual termination. |
|
(5) |
|
Mr. Hesterberg is entitled to a tax gross-up only on payments made in connection with a
Corporate Change. |
|
(6) |
|
Under his employment agreement, if any payment made by us to or for the benefit of Mr.
Hesterberg would be subject to the excise tax imposed by Section 4999 of the Internal Revenue
Code, we are required to pay Mr. Hesterberg an additional amount to cover any such taxes and
any interest or penalties imposed with respect to such taxes. All excise tax payments are to
be made to Mr. Hesterberg in a lump sum within the first 60 days of the calendar year in which
he will file his federal income tax return for the payment or distribution giving rise to such
excise tax payment, though we have determined that Mr. Hesterberg would not be entitled to
this payment for the 2008 year. |
John C. Rickel
Along with his original employment agreement, Mr. Rickel also entered into an Incentive
Compensation and Non-Compete Agreement with us, providing that for a period of two years following
his termination of employment, he will not compete with us or induce any of our employees to leave
his or her employment with us or hire any of our employees. Any restricted stock granted to Mr.
Rickel under this agreement will be forfeited in the event that Mr. Rickel violates this agreement.
The following table shows the potential payments upon termination or Corporate Change for Mr.
Rickel, our Senior Vice President and Chief Financial Officer, under his original employment
agreement which expired on December 31, 2008:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Voluntary |
|
|
|
|
|
|
|
|
Constructive |
|
Termination and |
|
|
|
|
Involuntary |
|
Termination and |
|
Termination for |
|
Death and |
|
|
Termination |
|
Corporate Change |
|
Cause |
|
Disability |
Salary and Bonus |
|
$ |
127,500 |
(1) |
|
$ |
540,000 |
(2) |
|
|
N/A |
(3) |
|
$ |
90,000 |
(4) |
Equity Compensation |
|
|
1,211,625 |
(5) |
|
|
1,211,625 |
(5) |
|
|
N/A |
|
|
|
1,211,625 |
(5) |
Excise Tax Payment |
|
|
N/A |
(6) |
|
|
545,433 |
(7) |
|
|
N/A |
(6) |
|
|
N/A |
(6) |
Total |
|
$ |
1,339,125 |
|
|
$ |
2,297,058 |
|
|
|
N/A |
|
|
$ |
1,301,625 |
|
|
|
|
(1) |
|
Under his employment agreement, if Mr. Rickel is terminated due to an Involuntary
Termination, he will be entitled to receive a payment in an amount equal to: (a) his base
salary, which, as of December 31, 2008, was $450,000, divided by 12, and multiplied by the
lesser of 24 months or the remainder of the months in the term of the employment agreement,
paid in a single lump sum payment on the first day of the seventh month following the
termination of employment; and (b) a pro-rata bonus (based on his termination date, which as
of December 31, 2008 would have been $90,000), calculated in accordance with our Incentive
Compensation Plan, paid in a single lump sum payment at the later of (1) the first day of the
seventh month following Mr. Rickels separation from service, or (2) March 15th of the year
following the release of earnings for the year in which the separation of service occurred. |
|
(2) |
|
Under his employment agreement, if Mr. Rickel terminates his employment following an
involuntary reduction of his salary or incentive compensation targets within six months after
the occurrence of a Corporate Change, he will be entitled to a lump sum payment on the first
day of the seventh month following his termination in the amount of: (a) his base salary,
which, as of December 31, 2008, was $450,000, divided by 12, and multiplied by the lesser of
24 months or the remainder of the months in the term of the employment agreement, or (b) 12
months of base salary. Mr. Rickel will be entitled to a pro-rata bonus (based on his
termination date, which as of December 31, 2008 would have been $90,000), calculated in
accordance with our Incentive Compensation Plan, paid in a single lump sum payment at the
later of (1) the first day of the seventh month following Mr. Rickels separation from
service, or (2) March 15th of the year following the release of earnings for the year in which
the separation of service occurred. |
47
|
|
|
(3) |
|
Under his employment agreement, if Mr. Rickel is terminated by us for Cause, or he terminates
his employment with us for any reason (except as otherwise provided in the notes to this
table), all compensation and benefits will cease and terminate as of the date of termination.
Mr. Rickel shall be entitled to his pro rata salary through the date of such termination, but
he will not be entitled to any bonus for the calendar year in which his employment is
terminated. |
|
(4) |
|
Under his employment agreement, upon his termination of employment as a result of death or
Disability, Mr. Rickel will be entitled to his pro rata salary through the date of such
termination and a pro-rata bonus (based on his termination date), calculated in accordance
with our Incentive Compensation Plan, paid in a single lump sum payment at the later of (1)
the first day of the seventh month following Mr. Rickels separation from service, or (2)
March 15th of the year following the release of earnings for the year in which the separation
of service occurred. |
|
(5) |
|
Under his employment agreement, if Mr. Rickels employment is terminated as described in note
(1), note (2) or note (4), to this table, all restricted stock and stock options granted to
Mr. Rickel will become 100% vested, and will be exercisable as if he had continued to be
employed by us for the full term of his employment agreement. As of December 31, 2008, Mr.
Rickel had a total of 112,500 unvested shares of restricted stock and no unvested stock
options. The amount in the table was calculated by multiplying $10.77 by the 112,500 shares
of restricted stock Mr. Rickel held on December 31, 2008 that we assume for purposes of this
calculation would be subject to accelerated vesting, to equal $1,211,625. However,
accelerated vesting under our equity incentive plans for a termination other than death or
Disability is determined at the Boards discretion, the amount shown could potentially be less
upon Mr. Rickels actual termination. |
|
(6) |
|
Mr. Rickel is entitled to payment of the excise tax under Section 4999 of the Internal
Revenue Code only on payments made in connection with a Corporate Change. |
|
(7) |
|
Under his employment agreement, if any payment made by us to or for the benefit of Mr. Rickel
would be subject to the excise tax imposed by Section 4999 of the Internal Revenue Code, we
are required to pay Mr. Rickel an additional amount equal to such excise tax. All excise tax
payments are to be made to Mr. Rickel in a lump sum within the first 60 days of the calendar
year in which he will file his federal income tax return for the payment or distribution
giving rise to such excise tax payment. |
Darryl M. Burman
Along with his employment agreement, Mr. Burman has also entered into an Incentive
Compensation and Non-Compete Agreement with us, which provides that for a period of one year
following his termination of employment, he will not compete with us or induce any of our employees
to leave his or her employment with us or hire any of our employees. However, upon such
termination, Mr. Burman shall not be prohibited from immediately engaging in the practice of law,
independently or with a law firm, or from performing legal services on our behalf or any business
competitive with any line of business conducted by us or any of our subsidiaries or affiliates
(including, without limitation, any public or private auto retailer), regardless of termination for
Cause, voluntary termination, Involuntary Termination, or expiration of his agreement.
The following table shows the potential payments upon termination or Corporate Change for Mr.
Burman, our Vice President, General Counsel & Corporate Secretary:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Voluntary |
|
|
|
|
|
|
|
|
Constructive |
|
Termination and |
|
|
|
|
Involuntary |
|
Termination and |
|
Termination for |
|
Death and |
|
|
Termination |
|
Corporate Change |
|
Cause |
|
Disability |
Salary and Bonus |
|
$ |
370,608 |
(1) |
|
$ |
370,608 |
(2) |
|
|
N/A |
(3) |
|
$ |
42,900 |
(4) |
Equity Compensation |
|
|
570,810 |
(5) |
|
|
570,810 |
(5) |
|
|
N/A |
|
|
|
570,810 |
(5) |
Excise Tax Payment |
|
|
N/A |
(6) |
|
|
N/A |
(7) |
|
|
N/A |
(6) |
|
|
N/A |
(6) |
Total |
|
$ |
941,418 |
|
|
$ |
941,418 |
|
|
|
N/A |
|
|
$ |
613,710 |
|
|
|
|
(1) |
|
Under his employment agreement, upon an Involuntary Termination, Mr. Burman will be entitled
to receive: (a) his base salary, which, as of December 31, 2008, was $357,500, for the lesser
of twelve months or the number of months remaining in the term of the employment agreement, in
a single lump sum payment on the first day of the seventh month following his separation from
service; and (b) a pro-rata bonus (based on his termination date), calculated in accordance
with our Incentive Compensation Plan, paid in a single lump sum payment at the later of (1)
the first day of the seventh month following Mr. Burmans separation from service, or (2)
March 15th of the year following the release of earnings for the year in which the separation
of service occurred. At |
48
|
|
|
|
|
December 31, 2008, Mr. Burman had eleven months left in his employment agreement, and this
payment was calculated by taking 11/12 of his salary or $327,708, added to his pro-rata bonus of
$42,900. |
|
(2) |
|
Under his employment agreement, if Mr. Burman terminates his employment with us following an
involuntary reduction of his salary or incentive compensation targets within six months after
the occurrence of a Corporate Change, he will be entitled to: (a) his base salary, which, as
of December 31, 2008, was $357,500, for the lesser of twelve months or the remainder of the
months in the term of the employment agreement, paid in a lump sum payment on the first day of
the seventh month following his termination of service, and (b) a pro-rata bonus (based on his
termination date), calculated in accordance with our Incentive Compensation Plan, paid in a
single lump sum payment at the later of (1) the first day of the seventh month following Mr.
Burmans separation from service, or (2) March 15th of the year following the release of
earnings for the year in which the separation of service occurred. |
|
(3) |
|
Under his employment agreement, if Mr. Burman is terminated by us for Cause, or he terminates
his employment with us for any reason (except as otherwise provided in the notes to this
table), all compensation and benefits will cease and terminate as of the date of termination.
Mr. Burman shall be entitled to his pro rata salary through the date of such termination, but
he will not be entitled to any bonus for the calendar year in which his employment is
terminated. |
|
(4) |
|
Under his employment agreement, upon his termination of employment as a result of death or
Disability, Mr. Burman will be entitled to his pro rata salary through the date of such
termination and a pro-rata bonus (based on his termination date), calculated in accordance
with our Incentive Compensation Plan, paid in a single lump sum payment at the later of (1)
the first day of the seventh month following Mr. Burmans separation from service, or (2)
March 15th of the year following the release of earnings for the year in which the separation
of service occurred. |
|
(5) |
|
Under his employment agreement, if Mr. Burmans employment is terminated as described in note
(1), note (2) or note (4) to this table, all restricted stock and stock options granted to Mr.
Burman will become 100% vested, and will be exercisable as if he had continued to be employed
by us for the full term of his employment agreement. As of December 31, 2008, Mr. Burman had
a total of 53,000 unvested shares of restricted stock and no unvested stock options. The
amount in the table was calculated by multiplying $10.77 by the 53,000 shares of restricted
stock Mr. Burman held on December 31, 2008 that we have assumed for purposes of this
calculation would be subject to accelerated vesting, to equal $570,810. However, accelerated
vesting under our equity incentive plans for a termination other than death or Disability is
determined at the Boards discretion; the amount shown could potentially be less upon Mr.
Burmans actual termination. |
|
(6) |
|
Mr. Burman is entitled to payment of the excise tax under Section 4999 of the Internal
Revenue Code only on payments made in connection with a Corporate Change. |
|
(7) |
|
Under his employment agreement, if any payment made by us to or for the benefit of Mr. Burman
would be subject to the excise tax imposed by Section 4999 of the Internal Revenue Code, we
are required to pay Mr. Burman an additional amount equal to such excise tax. All excise tax
payments are to be made to Mr. Burman in a lump sum within the first 60 days of the calendar
year in which he will file his federal income tax return for the payment or distribution
giving rise to such excise tax payment, though we have determined that Mr. Burman would not be
entitled to this payment for the 2008 year. |
Randy L. Callison
We entered into an Incentive Compensation, Confidentiality, Non-Disclosure and Non-Compete
Agreement with Mr. Callison, which contains similar severance provisions to those found in the
employment agreements of our other Named Executive Officers discussed above. Mr. Callison elected
to resign all positions with Group 1 effective December 31, 2008. His resignation triggered
activation of his incentive compensation, confidentiality, non-disclosure and non-compete agreement
that was signed by him on December 31, 2006. This agreement provides for certain severance
benefits as consideration for his acceptance of the terms of this agreement. Mr. Callisons
agreement provides that for a period of two years following his termination of employment, he will
not compete with us or induce any of our employees to leave his or her employment with us or hire
any of our employees. If Mr. Callison violates this provision of the agreement, he also will
forfeit his rights to any restricted stock and stock options granted pursuant to that agreement,
and we will have the right to refrain from making any further payments under the agreement, as well
as to receive back from Mr. Callison the full value of any payments which were previously made to
him in regard to the restricted stock or stock options granted under the agreement. For
consideration, Mr. Callison is to receive a payment of $400,000, to be paid six months following
his retirement. Mr. Callison also received the immediate release of all unreleased restricted
shares associated with an award of 10,000 restricted shares that were awarded in conjunction with
his execution of the agreement in 2006. As of December 31, 2008, 6,000 shares that had not been
previously released through time vesting were released upon his retirement. Mr. Callison also
remains eligible to receive any annual incentive compensation payments and performance-based
restricted shares that he would have earned through December 31, 2008.
49
The following shows the payments to be made to Mr. Callison, our former Senior Vice President,
Operations & Corporate Development as a result of his departure, other than potential annual
compensation payments or performance-based restricted shares:
|
|
|
|
|
Salary and Bonus |
|
$ |
480,000 |
(1) |
Equity Compensation |
|
|
64,620 |
(2) |
Performance Shares |
|
|
34,925 |
(3) |
Total |
|
$ |
579,545 |
|
|
|
|
(1) |
|
Under his incentive compensation, confidentiality, non-disclosure and non-compete agreement,
upon Termination, Mr. Callison will be entitled to receive: (a) $400,000, payable in a lump
sum payment on the first day of the seventh month following the date of termination, provided
that Mr. Callison first executes and delivers a general release to us within ninety days of
the termination; and (b) a pro-rata bonus (based on his termination date), calculated in
accordance with our Incentive Compensation Plan, paid in a single lump sum payment at the
earlier of (1) the first day of the seventh month following Mr. Callisons separation from
service with us, or (2) March 15th of the year following the release of earnings for the year
in which the separation of service occurred. |
|
(2) |
|
Under his incentive compensation, confidentiality, non-disclosure and non-compete agreement,
upon Mr. Callisons termination as described in note (1) to this table all restricted stock
and stock options granted to Mr. Callison under his incentive compensation, confidentiality,
non-disclosure and non-compete agreement will become 100% vested, and will be exercisable as
if he had continued to be employed by us for the full term of his agreement. As of December
31, 2008, Mr. Callison had a total of 6,000 unvested shares of restricted stock, valued at
$64,620. This amount was calculated by multiplying 6,000 of the accelerated restricted stock
by $10.77. |
|
(3) |
|
Under Mr. Callisons performance-based restricted stock agreement, 2,500 shares vested based
on targets for 2008 achieved of same store revenue growth and gross margin. |
REPORT OF THE COMPENSATION COMMITTEE
During the last fiscal year, and this year in preparation for the filing of this proxy
statement with the SEC, the Committee:
|
|
|
reviewed and discussed the disclosure set forth under the heading Compensation
Discussion and Analysis with management; and |
|
|
|
based on the reviews and discussions referred to above, recommended to the Board of
Directors that the disclosure set forth under the heading Compensation Discussion and
Analysis be included in this proxy statement and incorporated by reference into Group 1
Automotive, Inc.s Annual Report on Form 10-K, as amended, for the fiscal year ended
December 31, 2008. |
Respectfully submitted by the Compensation Committee of the Board of Directors,
Max P. Watson, Jr. (Chairman)
John L. Adams
Louis E. Lataif
Beryl Raff
J. Terry Strange
50
DIRECTOR COMPENSATION
Non-Employee Director Compensation
The following table sets forth a summary of the compensation we paid to our non-employee
directors. Directors who are our full-time employees receive no compensation for serving as
directors. The only current employee serving as a director is Earl J. Hesterberg, our President
and Chief Executive Officer.
Non-Employee Director Compensation for the Year Ended December 31, 2008
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Change in Pension |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Value and |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Nonqualified |
|
|
|
|
|
|
Fees Earned |
|
|
|
|
|
Deferred |
|
|
|
|
|
|
or Paid in |
|
|
|
|
|
Compensation |
|
All Other |
|
|
Name |
|
Cash |
|
Stock Awards(1) |
|
Earnings(2) |
|
Compensation(3) |
|
Total |
John L. Adams |
|
$ |
193,500 |
|
|
$ |
69,977 |
|
|
$ |
33,324 |
|
|
$ |
17,734 |
|
|
$ |
314,535 |
|
Louis E. Lataif |
|
$ |
95,000 |
|
|
$ |
69,977 |
|
|
$ |
18,545 |
|
|
$ |
17,600 |
|
|
$ |
201,122 |
|
Stephen D. Quinn |
|
$ |
84,000 |
|
|
$ |
69,977 |
|
|
$ |
20,666 |
|
|
$ |
17,600 |
|
|
$ |
192,243 |
|
Beryl Raff |
|
$ |
67,500 |
|
|
$ |
69,977 |
|
|
|
666 |
|
|
$ |
16,082 |
|
|
$ |
154,225 |
|
J. Terry Strange |
|
$ |
110,000 |
|
|
$ |
69,977 |
|
|
|
|
|
|
$ |
17,600 |
|
|
$ |
197,577 |
|
Max P. Watson, Jr. |
|
$ |
82,000 |
|
|
$ |
69,977 |
|
|
|
|
|
|
$ |
17,600 |
|
|
$ |
169,577 |
|
|
|
|
(1) |
|
The amounts included in the Stock Awards column include the dollar amount of compensation
expense we recognized for the fiscal year ended December 31, 2008 in accordance with FAS 123R.
Assumptions used in the calculation of these amounts are included in Note 10 to our audited
financial statements for the fiscal year ended December 31, 2008 included in our Annual Report
on Form 10-K. The awards for which compensation expense was recognized consist of aggregate
stock awards of 17,874 in 2008. |
|
(2) |
|
Amounts reflect above-market or preferential earnings on the Deferred Compensation Plan. |
|
(3) |
|
Reflects the maximum cost associated with the personal use of one company vehicle or the
economic equivalent. |
As of December 31, 2008, the aggregate number of unexercised option awards was as follows:
Mr. Adams 0; Mr. Lataif 0; Mr. Quinn 10,000; Ms. Raff 0; Mr. Strange 10,000; and Mr.
Watson 16,000. These options are all fully vested. We recognized no compensation expense
during the fiscal year ended December 31, 2008 for option awards to our non-employee directors.
Retainers and Fees
Each non-employee director received the following compensation during 2008:
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an annual retainer of (1) $35,000 in cash and (2) restricted stock or restricted stock
units valued at approximately $70,000 at the time of the grant pursuant to the 2007 Long
Term Incentive Plan; |
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an additional cash retainer of $25,000 for the chair of the Audit Committee, $10,000 for
the chair of the Compensation Committee and $7,500 for the chairs of the
Nominating/Governance Committee and the Finance/Risk Management Committee; |
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a meeting fee of $2,500 for each Board and Audit Committee meeting attended and $1,500
for each Compensation Committee, Nominating/Governance Committee, Finance/Risk Management
Committee and Special Committee meeting attended; and |
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the use of one vehicle, or the economic equivalent. |
51
The non-executive chairman of our Board of Directors, Mr. Adams, receives an additional annual
retainer of $100,000 in cash.
All cash retainer amounts are paid quarterly and all meeting fees are payable on the date of
the meeting. The equity portion of the annual retainer is paid annually. Abbreviated meetings, as
determined at the discretion of the chair, result in the payment of one-half of the regular fees
for the meeting.
Effective February 1, 2009, the Board of Directors unanimously voted to reduce by 10% the cash
component (excluding vehicle allowances) of their compensation, which includes cash retainers,
committee retainers and meeting fees. The compensation reductions will support the company-wide
cost reduction measures instituted by the company. Each board member was given the option of
receiving their 2009 cash retainers in equity or cash. If they had previously selected to defer
cash payments in the Group 1 Automotive Deferred Compensation Plan and selected to be paid in
equity, then they were required to take restricted stock units. Messrs. Adams, Quinn and Watson
elected equity and Ms. Raff and Messrs. Lataif and Strange selected to be paid in cash.
Equity-Based Compensation
The equity portion of our non-employee directors 2008 annual retainer was approved in
November 2007 and consisted of a grant of approximately $70,000 of restricted stock or restricted
stock units. The grant was to be effective January 2, 2008 and the number of units was to be
determined based on the closing market price of our common stock on that date. Accordingly, each
non-employee director received 2,979 shares of restricted stock in payment of the equity portion of
the 2008 annual retainer.
An increase in the equity portion of our non-employee directors 2009 annual retainer was
approved in November 2008 and consisted of a grant of approximately$95,000 of restricted stock or
restricted stock units. The equity portion of the retainer was increased after a review of the
compensation analysis indicated that the equity component of our non-employee directors
compensation was not in line with that of directors at our peer group companies. The grant was to
be effective January 2, 2009 and the number of units was to be determined based on the closing
market price of our common stock on that date. Accordingly, each non-employee director received
8,751 shares of restricted stock in payment of the equity portion of the 2009 annual retainer.
The restricted stock or restricted stock units vest fully after six months. Any unvested
restricted stock and any restricted stock units may not be sold or otherwise transferred. In the
event that a directors membership on our Board of Directors is terminated for any reason other
than retirement, death or disability, the director, for no consideration, forfeits to us all of his
unvested shares of restricted stock or restricted stock units. All unvested restricted stock or
restricted stock units held by a director vest upon the death or disability of the director. The
vested restricted stock units held by a director are settled in shares of our common stock upon the
termination of the directors membership on our Board of Directors.
Nonqualified Deferred Compensation
Messrs. Adams, Lataif and Quinn and Ms. Raff have elected to participate in the Deferred
Compensation Plan. The plan provides those directors who elect to participate an opportunity to
accumulate additional savings for retirement on a tax-deferred basis. We have complete discretion
over how the deferred funds are utilized and they represent our unsecured obligation to the
participants. During the fiscal year ended December 31, 2008, our directors elected to participate
in the declared interest rate investment option, deferring all of their retainer and attendance
fees. Effective October 1, 2009, the 10% declared investment rate was lowered to 3% as a cost
reduction measure.
52
AUDIT MATTERS
Report of the Audit Committee
The Audit Committee is appointed by the Board of Directors to assist the Board of Directors in
fulfilling its oversight responsibilities relating to our accounting policies, reporting policies,
internal controls, compliance with legal and regulatory requirements, and the integrity of Group
1s financial reports. The Audit Committee manages our relationship with its independent
registered public accounting firm, which is ultimately accountable to the Audit Committee. The
Board of Directors, upon the recommendation of its Nominating/Governance Committee, has determined
that each member of the Audit Committee has the requisite independence and other qualifications for
audit committee membership under New York Stock Exchange corporate governance listing standards,
the Sarbanes-Oxley Act of 2002, the Audit Committee Charter and the Group 1 Automotive, Inc.
Corporate Governance Guidelines.
The Audit Committee acts under a written charter adopted and approved by the Board of
Directors. The Audit Committee reviews and reassesses the adequacy of the Charter on an annual
basis. The Board of Directors approved the Audit Committee Charter at a regularly scheduled
meeting in March 2009. The Audit Committee Charter is posted on our website, www.group1auto.com,
and you may obtain a printed copy of the Audit Committee Charter by sending a written request to
Group 1 Automotive, Inc., 800 Gessner, Suite 500, Houston, TX 77024, Attn: Corporate Secretary.
The Audit Committee has reviewed and discussed with management and Ernst & Young LLP, our
independent registered public accounting firm, our audited financial statements as of and for the
year ended December 31, 2008. The Audit Committee has also discussed with Ernst & Young LLP the
matters required to be discussed by Statement on Auditing Standards No. 61 (Communications with
Audit Committees).
Ernst & Young LLP submitted to the Audit Committee the written disclosures and the letter
required by Independence Standards Board Standard No. 1 (Independence Discussions with Audit
Committees). The Audit Committee discussed with Ernst & Young LLP such firms independence. The
Audit Committee has also considered whether the provision of non-audit services to our company by
Ernst & Young LLP is compatible with maintaining their independence.
Based on the review and discussions referred to above, the Audit Committee recommended to the
Board of Directors that the audited financial statements referred to above be included in our
Annual Report, as amended, on Form 10-K for the year ended December 31, 2008, for filing with the
SEC.
Respectfully submitted by the Audit Committee of the Board of Directors of Group 1,
J. Terry Strange (Chairman)
John L. Adams
Louis E. Lataif
Stephen D. Quinn
53
Audit and Other Fees
Set forth below is a summary of certain fees paid to Ernst & Young LLP, which has served as
our independent registered public accounting firm since 2002, for services related to the fiscal
years ended December 31, 2007 and December 31, 2008. In determining the independence of Ernst &
Young LLP, the Audit Committee considered whether the provision of non-audit services is compatible
with maintaining Ernst & Young LLPs independence.
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2007 |
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2008 |
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Audit Fees |
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$ |
1,658,000 |
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$ |
1,125,000 |
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Audit Related Fees |
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9,675 |
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Tax Fees |
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54,600 |
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89,391 |
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All Other Fees |
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246,801 |
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Total |
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$ |
1,969,076 |
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$ |
1,214,391 |
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Audit Fees. Audit fees consisted of amounts incurred for services performed in association
with the annual financial statement audit (including required quarterly reviews), and other
procedures required to be performed by the independent registered public accounting firm to be able
to form an opinion on our consolidated financial statements, as well as specific procedures
performed by Ernst & Young LLP in connection with their review of our internal control structure in
accordance with the requirements of Section 404 of the Sarbanes Oxley Act of 2002. Other
procedures included consultations relating to the audit or quarterly reviews, and services
performed in connection with SEC registration statements, periodic reports and other documents
filed with the SEC or other documents issued in connection with securities. Also included in audit
fees are amounts incurred for assurance and related services that are reasonably related to the
performance of the audit or review of our financial statements or that are traditionally performed
by the independent registered public accounting firm, consisting primarily of consultation related
to managements response to an SEC comment letter. Audit fees exclude reimbursed expenses of
$46,572 and $146,119 for 2008 and 2007, respectively, to Ernst & Young LLP in conjunction with
their services.
Audit Related Fees. There were no audit related fees incurred during 2008. Audit related
fees in 2007 consisted of amounts incurred for the filing of our Registration Statement on Form S-8
(Registration No. 333-145034).
Tax Fees. Tax fees consisted of amounts incurred for tax compliance and tax consultation
services provided. Tax fees in 2008 consisted of tax preparation and compliance services in the
amount of $57,000 and tax planning consultation in the amount of $32,391. Tax fees in 2007
consisted of tax preparation and compliance services in the amount of $54,600.
All Other Fees. There were no other fees incurred during 2008. Other fees in 2007 consisted
of amounts incurred for consultation and advisory services related to due diligence procedures in
connection with our acquisition of the United Kingdom operations.
The Audit Committee considers whether the provision of these services is compatible with
maintaining Ernst & Young LLPs independence, and has determined such services for fiscal 2007 and
2008 were compatible. All of the services described above were pre-approved by the Audit Committee
pursuant to paragraph (c)(7)(ii)(C) of Rule 2-01 of Regulation S-X under the Exchange Act, to the
extent that rule was applicable during fiscal 2007 and 2008.
In November 2003, the Audit Committee adopted a policy requiring pre-approval by the Audit
Committee of all services (audit and non-audit) to be provided to us by our independent registered
public accounting firm. In accordance with this policy, the Audit Committee has given its annual
approval for the provision of audit services by Ernst & Young LLP through May 31, 2009 and has also
given its approval for up to a year in advance for the provision by Ernst & Young LLP of particular
categories or types of audit-related, tax and permitted non-audit services, in each case subject to
a specific budget. Any proposed services to be provided by the independent registered public
accounting firm not covered by one of these approvals, including proposed services exceeding
pre-approved budget levels, requires special pre-approval by the Audit Committee. The Audit
Committee does not delegate its responsibilities to pre-approve services performed by the
independent registered public accounting firm to management.
Ernst & Young LLP does not provide any internal audit services to us. We used a separate
firm, Dixon Hughes PLLC, for internal audit services during 2007 and 2008.
54
OTHER MATTERS
As of the date of filing this proxy statement, our Board of Directors is not aware of any
other business or nominee to be presented or voted upon at the annual meeting. If any other
business or nominee is properly presented, the proxies solicited by our Board of Directors will
provide the proxy holders with the authority to vote on those matters and nominees in accordance
with such persons discretion. Where a stockholder has appropriately specified how a proxy is to
be voted, it will be voted by the proxy holders in accordance with the specification.
STOCKHOLDER PROPOSALS FOR 2010 ANNUAL MEETING
Pursuant to the various rules promulgated by the SEC, stockholders interested in submitting a
proposal for inclusion in our proxy materials and for presentation at the 2010 Annual Meeting of
Stockholders may do so by following the procedures set forth in Rule 14a-8 under the Exchange Act.
In general, to be eligible for inclusion in our proxy materials, stockholder proposals must be
received by our Corporate Secretary no later than December 12, 2009. No stockholder proposal was
received for inclusion in this proxy statement.
In addition to the requirements of Rule 14a-8, and as more specifically provided for in our
Amended and Restated Bylaws, in order for a nomination of persons for election to our Board of
Directors or a proposal of business to be properly brought before our annual meeting of
stockholders, it must be either specified in the notice of the meeting given by our Corporate
Secretary or otherwise brought before the meeting by or at the direction of our Board of Directors
or by a stockholder entitled to vote and who complies with the notice procedures set forth in our
Amended and Restated Bylaws. A stockholder making a nomination for election to our Board of
Directors or a proposal of business for the 2010 Annual Meeting of Stockholders must deliver proper
notice to our Corporate Secretary at least 70 days but not more than 90 days prior to the
anniversary date of the 2009 Annual Meeting of Stockholders. In other words, for a stockholder
nomination for election to our Board of Directors or a proposal of business to be considered at the
2010 Annual Meeting of Stockholders, it should be properly submitted to our Corporate Secretary no
earlier than February 20, 2010 and no later than March 12, 2010.
Under Rule 14a-4(c) of the Securities Exchange Act, our Board of Directors may exercise
discretionary voting authority under proxies solicited by it with respect to any matter properly
presented by a stockholder at the 2010 Annual Meeting of Stockholders that the stockholder does not
seek to have included in our proxy statement if (except as described in the following sentence) the
proxy statement discloses the nature of the matter and how our Board of Directors intends to
exercise its discretion to vote on the matter, unless we are notified of the proposal on or before
February 20, 2010, and the stockholder satisfies the other requirements of Rule 14a-4(c)(2). If we
first receive notice of the matter after February 20, 2010, and the matter nonetheless is permitted
to be presented at the 2010 Annual Meeting of Stockholders, our Board of Directors may exercise
discretionary voting authority with respect to the matter without including any discussion of the
matter in the proxy statement for the 2010 annual meeting. We reserve the right to reject, rule
out of order or take other appropriate action with respect to any proposal that does not comply
with the requirements described above and other applicable requirements.
If we increase the number of directors to be elected at an annual meeting, we must make a
public announcement naming all of the nominees for director and specifying the size of the
increased Board of Directors at least 80 days prior to the first anniversary of the preceding
years annual meeting. However, if we fail to make such an announcement, a stockholders notice
regarding the nominees for the new positions created by the increase will be considered timely if
it is delivered to our Corporate Secretary not later than the close of business on the
10th day following the day on which the public announcement is first made.
For each individual that a stockholder proposes to nominate as a director, the stockholders
written notice to our Corporate Secretary must include the candidates name, contact information,
biographical information and qualifications. The request must also include the potential
candidates written consent to being named in our proxy statement as a nominee and to serving as a
director if nominated and elected. From time to time, the Nominating/Governance Committee may
request additional information from the nominee or the stockholder. For any other business that a
stockholder desires to bring before an annual meeting, the stockholder notice must provide a brief
description of such business, the reasons for conducting the business and any material interest in
the business of the stockholder and any beneficial owner on whose
55
behalf the stockholder has made the proposal. Finally, if a stockholder provides notice for
either event described above, the notice must also include the following information in addition to
any other information required by Rule 14a-8:
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the name and address of the stockholder as it appears on our books; |
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the name and address of the beneficial owner, if any, as it appears on our books; and |
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the class or series and the number of shares of our stock that are owned beneficially
and of record by the stockholder and the beneficial owner. |
2008 ANNUAL REPORT
A copy of our Annual Report on Form 10-K, as amended, for the fiscal year ended December 31,
2008, including the financial statements and the financial statement schedules, if any, but not
including exhibits, will be furnished at no charge to each person to whom a proxy statement is
delivered upon the written request of such person addressed to 800 Gessner, Suite 500, Houston, TX
77024, Attn: Corporate Secretary.
56
APPENDIX A
NINTH AMENDMENT TO
GROUP 1 AUTOMOTIVE, INC.
1998 EMPLOYEE STOCK PURCHASE PLAN
WHEREAS, GROUP 1 AUTOMOTIVE, INC. (the Company) has heretofore adopted the GROUP 1
AUTOMOTIVE, INC. 1998 EMPLOYEE STOCK PURCHASE PLAN (the Plan); and
WHEREAS, the Company desires to amend the Plan in certain respects (the Ninth Amendment);
NOW, THEREFORE, the Plan shall be amended as follows:
1. The first sentence of paragraph 6 of the Plan shall be deleted and replaced with the
following:
Subject to the provisions of paragraph 13, the aggregate number of shares
which may be sold pursuant to options granted under the Plan shall not exceed
3,500,000 shares of the authorized stock, which shares may be unissued shares
or reacquired shares, including shares bought on the market or otherwise for
purposes of the Plan.
2. This Ninth Amendment to the Plan shall be effective as of March 13, 2009, provided that
this Ninth Amendment to the Plan is approved by the stockholders of the Company at the 2009 annual
meeting of the Companys stockholders. No more than 2,500,000 shares of stock (the number of
shares currently subject to the Plan) shall be issued or delivered under the Plan prior to such
stockholder approval. If the stockholders fail to approve this Ninth Amendment to the Plan as
provided above, then the Company shall promptly refund to each participant the amount of such
participants payroll deductions under the Plan that may not be used to purchase in excess of the
2,500,000 shares currently subject to the Plan.
3. As amended hereby, the Plan is specifically ratified and reaffirmed.
GROUP 1 AUTOMOTIVE, INC.
800 GESSNER
SUITE 500
HOUSTON, TX 77024
WE ENCOURAGE YOU TO TAKE ADVANTAGE OF INTERNET OR TELEPHONE
VOTING, BOTH ARE AVAILABLE 24 HOURS A DAY, 7 DAYS A WEEK
Your Internet or telephone vote authorizes the named proxies to vote the shares in the same manner
as if you marked, signed and returned your proxy card.
VOTE BY INTERNET www.proxyvote.com
Use the Internet to transmit your voting instructions and for
electronic delivery of information up until 11:59 P.M. eastern time the day before the cut-off date
or meeting date. Have your proxy card in hand when you access the web site and follow the
instructions to obtain your records and to create an electronic voting instruction form.
VOTE BY PHONE 1-800-690-6903
Use any touch-tone telephone to transmit your voting instructions up
until 11:59 P.M. eastern time the day before the cut-off date or meeting date. Have your proxy card
in hand when you call and then follow the instructions.
VOTE BY MAIL
Mark, sign and date your proxy card and return it in the postage-paid envelope we have
provided or return it to Group 1 Automotive, Inc., c/o Broadridge, 51 Mercedes Way, Edgewood, NY
11717.
ELECTRONIC DELIVERY OF FUTURE STOCKHOLDER COMMUNICATIONS
If you would like to reduce the costs
incurred by Group 1 Automotive, Inc. in mailing proxy materials, you can consent to receiving all
future proxy statements, proxy cards and annual reports electronically via e-mail or the Internet.
To sign up for electronic delivery, please follow the instructions above to vote using the Internet
and, when prompted, indicate that you agree to receive or access stockholder communications
electronically in future years.
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TO VOTE, MARK BLOCKS BELOW IN BLUE OR BLACK INK AS FOLLOWS:
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GRPON1
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KEEP THIS PORTION FOR YOUR RECORDS |
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DETACH AND RETURN THIS PORTION ONLY |
THIS PROXY CARD IS VALID ONLY WHEN SIGNED AND DATED.
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GROUP 1 AUTOMOTIVE, INC. |
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For |
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Withhold |
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For All |
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All |
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All |
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Except |
The Board of Directors recommends a
vote FOR proposals 1, 2 and 3.
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1.
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Election of Directors
Nominees:
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01) Earl J. Hesterberg |
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02) Beryl Raff |
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To withhold authority to vote for any individual nominee(s), mark For All Except and write the
number(s) of the nominee(s) on the line below.
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For |
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Abstain |
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2.
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Amendment to the Group 1 Automotive, Inc. 1998 Employee Stock Purchase Plan to increase the
number of shares available for issuance under the plan from 2,500,000 to 3,500,000.
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3.
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Ratification of the appointment of Ernst & Young LLP as independent registered public accounting
firm of the Company for the fiscal year ending December 31, 2009.
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In their discretion, such attorney-in-fact and proxies are authorized to vote upon such other
business as properly may come before the meeting.
The undersigned hereby acknowledges receipt of the Notice of Annual Meeting of Stockholders and the
Proxy Statement furnished therewith.
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For address changes and/or comments, please check this box and write them on the back where
indicated.
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Please indicate if you plan to attend this meeting.
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Yes
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No |
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(NOTE: Please sign exactly as your name(s) appear(s) hereon. All holders must sign. When signing as
attorney, executor, administrator, or other fiduciary, please give full title as such. Joint owners
should each sign personally. If a corporation, please sign in full corporate name, by authorized
officer. If a partnership, please sign in partnership name by authorized person.)
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Signature [PLEASE SIGN WITHIN BOX]
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Signature (Joint Owners)
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Important Notice Regarding Internet Availability of Proxy Materials for the Annual Meeting:
The Notice and Proxy Statement, Annual Report and CEO Letter are available at www.proxyvote.com.
ê FOLD AND
DETACH HERE ê
GRPON2
GROUP 1 AUTOMOTIVE, INC.
800 Gessner, Suite 500
Houston, Texas 77024
ANNUAL MEETING OF STOCKHOLDERS MAY 21, 2009
THIS PROXY IS SOLICITED BY THE BOARD OF DIRECTORS OF GROUP 1 AUTOMOTIVE, INC.
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P R O X Y
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The undersigned stockholder(s) of Group 1 Automotive, Inc., a Delaware corporation (the Company),
hereby appoint(s) Earl J. Hesterberg and John C. Rickel, and each of them, attorney-in-fact and
proxies of the undersigned, with full power of substitution, to represent and to vote all shares of
common stock of the Company that the undersigned is entitled to vote at the Annual Meeting of
Stockholders to be held at Hotel Granduca, 1080 Uptown Park Boulevard, Houston, Texas 77056, at
10:00 A.M. central time, on Thursday, May 21, 2009, and at any adjournment or postponement thereof.
This proxy will be voted as directed or, if no contrary direction is indicated, will be voted FOR
Items 1, 2 and 3, and as the proxies deem appropriate on such other matters as may properly come
before the Annual Meeting or any adjournment or postponement thereof.
The undersigned hereby revokes all proxies previously given by the undersigned to vote at the
Annual Meeting or any adjournment or postponement thereof. |
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Address Changes/Comments: |
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(If you noted any Address Changes/Comments above, please mark corresponding box on the reverse side.)
(CONTINUED ON REVERSE SIDE)