CANON INC.
FORM 6-K
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
Report of Foreign Issuer
Pursuant to Rule 13a-16 or 15d-16 of
the Securities Exchange Act of 1934
For the
month of April... , 2007..
CANON INC.
(Translation of registrants name into English)
30-2, Shimomaruko 3-Chome, Ohta-ku, Tokyo 146-8501, Japan
(Address of principal executive offices)
[Indicate by check mark whether the registrant files or will file annual reports under cover
Form 20-F or Form 40-F.
Form 20-F þ Form 40-F o
[Indicate by check mark whether the registrant by furnishing the information contained in this
Form is also thereby furnishing the information to the Commission pursuant to Rule 12g3-2(b) under
the Securities Exchange Act of 1934.
Yes o No þ
[If Yes is marked, indicate below the file number assigned to the registrant in connection
with Rule 12g3-2(b):82-
SIGNATURES
Pursuant to the requirements of the Securities Exchange Act of 1934, the registrant has duly
caused this report to be signed on its behalf by the undersigned, thereunto duly authorized.
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CANON INC. |
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(Registrant) |
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Date
April 11, 2007
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By /s/ Hiroshi Kawashimo (Signature)* |
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Hiroshi Kawashimo |
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General Manager, Finance Division
Canon Inc. |
*Print the name and title of the signing officer under his signature.
The following materials are included.
1. The following is an overview of Corporate Governance at Canon Inc.
TABLE OF CONTENTS
The following is an overview of Corporate Governance at Canon Inc.
April 11, 2007
Canon Inc.
I. |
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Fundamental Policy Concerning Corporate Governance and Basic Information about Capital
Structure, Corporate Attributes, etc. |
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1. |
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Fundamental Policy |
In order to establish a sound corporate governance structure and continuously raise corporate
value, the Company believes that it is essential to improve management transparency and strengthen
management supervising functions. At the same time, a sense of ethics and mission held by each
executive and employee of a company is very important in order to achieve continuous corporate
growth and development.
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Percentage of Shares Held by Foreign Investors
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30% and above |
Overview of Major Shareholders (as of December 31, 2006)
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Number of |
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Shareholding |
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Name of Shareholders |
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Shares Held |
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Ratio (%) |
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The Dai-Ichi Mutual Life Insurance Co. |
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93,312,600 |
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7.00 |
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Japan Trustee Services Bank, Ltd. (Trust Account) |
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82,773,600 |
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6.21 |
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The Master Trust Bank of Japan, Ltd. (Trust
Account) |
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74,645,300 |
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5.60 |
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Moxley & Co. |
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68,908,853 |
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5.17 |
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State Street Bank and Trust Company 505103 |
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34,955,530 |
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2.62 |
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State Street Bank and Trust Company |
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34,198,418 |
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2.56 |
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Mizuho Corporate Bank, Ltd. |
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28,419,736 |
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2.13 |
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Nomura Securities Co., Ltd. |
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27,175,483 |
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2.04 |
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Sompo Japan Insurance Inc. |
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22,910,347 |
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1.72 |
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BNP Paribas Securities (Japan) Limited |
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21,105,900 |
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1.58 |
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Stock Exchange Listings
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Tokyo (1st Section), Osaka (1st
Section), Nagoya (1st Section),
Fukuoka (Existing Market) and
Sapporo (Existing Market) |
Fiscal Year-end
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December |
Sector
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Electric appliances |
Number of Employees (Consolidated)
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1,000 and above |
Net Sales (Consolidated)
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1 trillion yen and above |
Parent Company
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NA |
Number of Subsidiaries and Affiliates
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100 and above but less than 300 |
4. |
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Other Special Circumstances that may have a Material Impact on Corporate Governance (revised) |
NA
(The Company has 4 listed subsidiaries and 3 listed sub-subsidiaries. The Company respects the
independence of each company in its managerial decision-making and execution of duties.)
II. |
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Overview of Corporate Governance Structure in terms of the Organization of Management
regarding Managerial Decision-Making, Execution of Duty, Oversight and other matters |
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1. |
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Items Concerning Institutional Structure, Organizational Operation, etc. |
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Organizational Form
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Company with a Board of Corporate Auditors
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Directors |
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Chairman of the Board of Directors
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Chairman of the Company (excluding the
case when the chairman of the company
concurrently holds position of
president)
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Number of Directors (revised)
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27 |
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Elected Outside Directors
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None
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Reasons for Operating Under the Current Structure (revised)
Important business matters are discussed and ratified during meetings of the Board of Directors and
Executive Committee, which are, in principle, attended by all Directors. The Companys board
consists of 27 Directors. In order to make more rational and efficient decisions, the board is
composed entirely of Internal Directors who have well-developed knowledge of the Companys affairs.
The Company has five Corporate Auditors, three of whom are Outside Corporate Auditors. In order to
ensure effective corporate governance, the Company employs diverse internal control systems,
including enhancing the structure and authority of its internal auditing; having Corporate Auditors
and the Corporate Audit Center work closely with the Accounting Auditors; and establishing in 2004
the Corporate Ethics and Compliance Committee and Internal Control Committee. These measures
support the effective implementation of the Companys corporate governance, while also making
possible the maintaining and strengthening of this structure.
Corporate Auditors
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Existence or Nonexistence of a Board of Corporate Auditors
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Exists
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Number of Corporate Auditors
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5 |
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Cooperation Between Corporate Auditors and Accounting Auditors (revised)
At the beginning of the year, the Corporate Auditors and the Board of Corporate Auditors receive
from the Accounting Auditors an outline of their audit plan and a report on important auditing
items on which the Corporate Auditors and the Board of Corporate Auditors express their opinion
with respect to validity. Also, the Corporate Auditors and the Board of Corporate Auditors,
maintain close cooperation with the Accounting Auditors and exchange opinions on such subjects as
the results of audits and the Accounting Auditors grasp of the Companys internal control systems
and their evaluation of risk.
Furthermore, in addition to observing the Accounting Auditors fieldwork and audit reviews as
necessary, the Corporate Auditors and the Board of Corporate Auditors always receive from the
Accounting Auditors an audit report that deals with the accounting audit of interim and year-end
accounts. Also, the Corporate Auditors and the Board of Corporate Auditors, maintaining constant
cooperation with the Accounting Auditors, may, from time to time, request to the Accounting
Auditors a report on the progress of their various audits.
Cooperation Between Corporate Auditors and Internal Auditing (revised)
At the beginning of the year, the Corporate Auditors and the Board of Corporate Auditors confirm
with the Corporate Audit Center, which serves as the Companys internal auditing division, the
outline of their internal audit plan and internal auditing subjects.
The Corporate Auditors and Board of Corporate Auditors receive from the Corporate Audit Center a
report on the audit and the evaluation after the conclusion of the internal audit on such subjects
as internal control systems. The Corporate Audit Center also reports individually on the internal
audit results regarding product quality, environmental issues, information security and physical
security, areas in which various relevant administrative divisions work very closely with the
Corporate Audit Center.
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Outside Corporate Auditors
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Elected
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Number of Outside Corporate Auditors
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3 |
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Relation with the Company (1)
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Name |
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Occupation |
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Relation with the Company |
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Tadashi Ohe
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Attorney
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A current Outside
Director or Outside
Corporate Auditor of
another company |
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Yoshinobu Shimizu
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Certified Public Accountant
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NA |
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Minoru Shishikura
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Former employee of
another
company
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A current Outside
Director or Outside
Corporate Auditor of
another company |
Relation with the Company (2)
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Supplementary |
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Reason(s) for Appointing |
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Information in Regard |
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the Relevant Outside |
Name |
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to Applicable Items |
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Corporate Auditor |
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Tadashi Ohe
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NA
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Insight and experience
gained through being an
attorney |
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Yoshinobu Shimizu
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NA
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Insight and experience
gained through being a
certified public
accountant |
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Minoru Shishikura
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NA
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Insight and experience
gained through many
years working for a
financial institution |
Other Items Related to Major Activities of Outside Corporate Auditors (revised)
Outside Corporate Auditors conduct audits throughout the year based on the audit policy, audit
plan, audit methodology and the allocation of audit work, which are determined by the Board of
Corporate Auditors. In the Companys 106th Business Term (fiscal year 2006, which ended December),
the Outside Corporate Auditors of which there are three (two until March 30, 2007), attended almost
all of the meetings of the Board of Corporate Auditors and Board of Directors.
Incentives to Directors
Implementation
of Measures to Grant Incentives to Directors Not implemented
Supplementary Information in Regard to Applicable Items
With regard to the remuneration given to Directors, the Company calculates the amounts based on the
Directors individual contribution to the Company. The Company believes that this is an appropriate
remuneration system that compensates Directors for the execution of their duties. Therefore, the
Company does not grant or give stock options or other forms of incentive.
Director Remuneration
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Disclosure Method (revised)
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Annual Report filed with the Japanese
government pursuant to the Securities and
Exchange Law of Japan, Business Report |
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Disclosure Situation
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Aggregate amount of Director remuneration is
disclosed |
Supplementary Information in Regard to Applicable Items (revised)
As disclosed in our Annual Report filed with the Japanese government pursuant to the Securities and
Exchange Law of Japan, the amount of Director remuneration for the 106th Business Term (fiscal
year, which ended December 2006) was 1,078 million yen.
Note 1: The above includes remuneration to two directors that retired during the 106th Business
Term.
Note 2: The above includes bonuses to directors and retirement allowance based on resolutions
passed at the Ordinary General Meeting of Shareholders for the 105th Business Term.
Note 3: The above does not include provisions for accrued directors bonuses and accrued directors
retirement benefits.
The Support System Provided for Outside Directors and Outside Corporate Auditors (revised)
The Company supports the five Corporate Auditors, which include Outside Corporate Auditors, by
staffing full-time workers at the Office of Corporate Auditors.
Outside Corporate Auditors are given prior explanations of the Board of Directors meeting agendas,
provided by a Non-outside Corporate Auditor or the person in charge of the relevant division. In
addition, although all Outside Corporate Auditors are charged with attending all meetings to
receive reports and explanations regarding conducted audits from the Accounting Auditors and
Corporate Audit Center, when an Outside Corporate Auditor is not able to attend such meetings, a
Corporate Auditor or full-time staff member that did attend will provide a report to enable the
Outside Corporate Auditors to grasp the situation. Furthermore, the Board of Corporate Auditors, which meets at least
once a month, holds liaison meetings, at any time, for the purpose of sharing information and
supplementing the Board of Corporate Auditor Meetings, and exchanging information on important
items and various audit details among themselves.
2. |
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Items Concerning Functions such as Execution of Duties, Audit and Supervision, Designation,
and Remuneration Determination (revised) |
In addition to the director and corporate auditor systems, the Company has a corporate governance
structure that incorporates its own internal auditing system.
With a Board consisting of 27 Directors, none of which are Outside Directors, the Company pursues
rational and effective management decision-making. Important matters are ratified by the Board of
Directors and Executive Committee, which, in principle, are based on full participation of the
Companys Directors. The Company has also established committees to address important management
themes with the aim of complementing the business operation structure and facilitating efficient
decision-making while, at the same time, realizing a mutual supervisory function for such matters
as compliance and ethics.
The Corporate Auditors of which there are five, including three Outside Corporate Auditors, in
accordance with audit policies and allocation of responsibilities, conducts strict audits through
attending Board of Directors meetings, Executive Committee meetings and other meetings of various
committees, listening to operating reports from Directors and others, inspecting documents of
important resolutions, and investigating the Companys business situation and assets, to fulfill
its monitoring function of the Board of Directors in the performance of its duties. Furthermore,
close cooperation among the Corporate Auditors, the Accounting Auditors and the Corporate Audit
Center serves to enhance each monitoring function.
Furthermore, based on internal audit rules, the Corporate Audit Center (internal auditing) conducts
audits covering such areas as internal control systems, and provides assessments and proposals. The
various relevant administrative divisions also work with the Corporate Audit Center to audit such
areas as product quality, environmental issues, information security and physical security.
Regarding external audits, with the aim of monitoring the independency of the accounting firm, the
Company introduced a prior approval system by the Board of Corporate Auditors for contents of
auditing and other service contracts and relevant fees. Based on policies and procedures of the
prior approval for both auditing and non-auditing services, each contract is closely reviewed for
prior approval
The Company has an auditing service contract with Ernst & Young ShinNihon to audit its financial
statements. To check the validity of the audit, the Companys Corporate Auditors receive detailed
explanations, including documents, from the Accounting Auditors about the quality management system
regarding audits.
The names and other details of the certified public accountants that carried out accounting audit
work for the Company for the 106th Business Term (fiscal year 2006, which ended December) are
listed below.
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Certified Public Accountant |
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Accounting Firm |
Designated Partner
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Operating
Partner |
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Hideo
Kojima |
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Ernst & Young |
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ShinNihon |
Designated Partner
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Operating Partner
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Masashi Sakakura
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Ernst & Young
ShinNihon |
Designated Partner
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Operating Partner
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Takashi Yoshida
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Ernst & Young
ShinNihon |
Designated Partner
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Operating Partner
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Yuichiro Munakata
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Ernst & Young
ShinNihon |
Designated Partner
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Operating Partner
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Hiroki Suzuki
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Ernst & Young
ShinNihon |
Note 1: Since all partners with have fewer than 7 years of consecutive audits, the number of years
of consecutive audits have been omitted.
Note 2: The accounting firm has voluntarily taken measures to ensure that Operating Partners do not
work in excess of the fixed term of auditing the Company.
Auditing assistants that carried out audit work for the Company: (Certified Public Accountants: 24;
Junior Accountants: 30; Others: 15)
III. |
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Implementation of Measures Related to Shareholders and Other Stakeholders |
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1. |
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Measures to Revitalize the Shareholders Meetings and Facilitate the Exercise of Voting
Rights |
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Supplementary Information |
Early Distribution of Notice
Regarding the Ordinary General
Meeting of Shareholders
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The Company sent its Notice of
Convocation of the Ordinary General
Meeting of Shareholders 27 days prior
to its latest Ordinary General Meeting
of Shareholders. |
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Other
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For foreign shareholders, the Company
prepares English translations of its
Notice of Convocation of the Ordinary
General Meeting of Shareholders and
Business Report and distributes this
information to standing proxies. |
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Existence or |
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Nonexistence |
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of explanations by a |
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company representative |
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Supplementary Information |
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Holding of Periodic
Conferences for
Individual
Investors
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Exists
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In 2005, the President &
CEO (at that time) held
a conference. In 2006,
the Senior Managing
Director and Group
Executive of Finance &
Accounting Headquarters
(at that time) held two
conferences. |
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Holding of Periodic
Conferences for
Analysts and
Institutional
Investors
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Exists
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In 2006, the President &
CEO (at that time) held
a conference on
management policy
(Corporate Strategy
Conference).
Furthermore, on a
quarterly basis, on the
day financaial results
were announced, the
Senior Managing Director
and Group Executive of
Finance & Accounting
Headquarters (at that
time) held conferences
for analysts and
institutional investors
in Japan to report the
results. In addition,
the Company held two
conferences, focusing on
product groups hosted by
the executive in charge
of each group. |
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Holding of Periodic
Conferences for
Overseas Investors
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NA
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In 2006, the Senior
Managing Director and
Group Executive of
Finance & Accounting
Headquarters (at that
time) visited overseas
investors to discuss the
Companys management and
business strategies. In
addition, on a quarterly
basis, on the day
financial results were
announced, the Senior
Managing Director and
Group Executive of
Finance & Accounting
Headquarters (at that
time) hosted conference
calls to report the
results. Also, in the
past, Representative
Directors have
occasionally held
conferences with
investors overseas. |
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Posting of IR
Materials on
Homepage
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Exists
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As a general rule, the
Company strives to post
all disclosed materials
on its Japanese and
English language
websites. The websites
also include information
on the Companys stock
price, historical
financial data (10-year
summary), and audio or
video from various
recently held
investor-related
conferences. |
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Establishment of a
Post for IR
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NA
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The IR Promotion
Division, which is a
part of the Global
Finance Center,
organized under Finance
& Accounting
Headquarters, is in
charge of investor
relations. The Director
in charge of investor
relations is the
Managing Director and
Group Executive of
Finance & Accounting
Headquarters. The person
in charge of the
investor relations
program on a day-to-day
basis is the general
manager. |
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Measures Concerning Respecting the Position of Stakeholders |
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Supplementary Information |
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Internal Rules, etc. Regarding
Respecting the Position of
Stakeholders
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In line with Canons corporate
philosophy of kyoseiliving and
working together for the common
goodthe Company works to fulfill its
social responsibilities, fostering
good relations, not only with its
customers, the communities in which
the Company operates, and
shareholders, but also with nations
and the environment. These objectives
are outlined in the Canon Group Code
of Conduct, which Canon Directors and
employees adhere to when conducting
business activities. |
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Implementation of Environmental
Conservation Activities, CSR
Activities, etc.
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Regarding the Companys environmental
conservation activities and CSR
activities, related divisions are in
charge of handling these
responsibilities in accordance with
Canons corporate philosophy of
kyosei.
Detailed information on these
activities appears in the
Sustainability Report, which the
Company publishes to ensure
accountability to its stakeholders. |
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Establishment of Policies, etc.
Concerning Supplying Information
for Stakeholders
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As for information-disclosure
policies, the Company has drawn up its
own guidelines, which it adheres to
when disclosing information. In
addition, the Company established the
Disclosure Committee in 2005 to ensure
that important management information
is disclosed in an accurate,
comprehensive, and fair manner. |
IV. |
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Basic Policy Concerning Internal Control Systems and Overview of their Implementation |
The following is an overview of Canons Basic Policy regarding Internal Control Systems and the
Companys implementation of such systems.
1. |
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System for ensuring Directors and Employees Compliance with Laws and
Articles of Incorporation |
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(1) |
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Based on the spirit of the Three Selfs (self-motivation, self-management, and
self-awareness)a Canon universal principle dating back to the Companys foundingthe
Company established the Canon Group Code of Conduct as a standard to which Directors and
employees must adhere when performing their work. Canons Corporate Ethics and Compliance
Committee, which manages and oversees this initiative, promotes compliance activities
through compliance staff assigned to each division. |
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(2) |
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The Companys internal auditing, legal, and other
divisions work to strengthen compliance through law-abidance guidance and monitoring. |
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(3) |
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An in-house hotline system is employed to help prevent improprieties. |
2. |
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System for Maintaining and Managing Information Relating to the Performance of Duties by
Directors |
Information relating to the performance of duties by Directors is maintained and managed in
accordance with the Companys basic rules for document management and other in-house rules. A
system has been established that enables Directors, Corporate Auditors, and internal auditing to
access this information anytime.
3. |
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Rules and Other Systems Regarding Management of Risk of Loss |
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(1) |
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Important matters are carefully deliberated at the Executive Committee and in other
various Committees to eliminate or reduce business risks. |
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(2) |
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Business processes are specified and risks are evaluated based on guidelines of the
Internal Control Committee to ensure the accuracy and reliability of financial reporting.
This must be documented in writing, and the status of control activity is regularly
confirmed. |
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(3) |
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A risk management system has been created through the formulation and observance of
various in-house rules to respond to diversifying risks. |
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(4) |
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Auditing by internal auditing is carried out for the early detection and resolution
of risks. |
4. |
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System for Assuring Directors Efficient Execution of Duties |
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(1) |
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Important matters are carefully deliberated in advance by the Executive Committee and
in various Committees to promote prompt and appropriate decision making by Directors. |
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(2) |
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Management policies are explained in long-term management plans, and Company goals
are given concrete shape in medium-term plans. In addition, annual and quarterly
short-term plans and monthly budgetary control are used to monitor performance progress,
through which the Company makes optimum use of management resources. |
5. |
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System for Ensuring Appropriate Groupwide Operations |
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(1) |
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Based on the Canon Group Code of Conduct, the Company promotes Groupwide compliance
and infuses an awareness of compliance and corporate ethics. |
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(2) |
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The internal auditing, legal, and other divisions provide guidance and monitoring
with regard to the observance of laws in the business activities of all Group companies. |
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(3) |
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The soundness and efficiency of the Groups business activities are ensured by means
of Groupwide medium-term plans and deliberations in the various Committees. |
6. |
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Matters Regarding Employees Who Assist the Duties of Corporate Auditors and Their
Independence |
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(1) |
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The Office of Corporate Auditors has been established, and full-time employees of a
requisite size have been assigned to it. |
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(2) |
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The Office is an organization independent of the Board of Directors, and changes in
its personnel require the prior consent of the Board of Corporate Auditors. |
7. |
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System of Reporting to Corporate Auditors and Other Systems for Securing the Effectiveness of
Auditing by Corporate Auditors |
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(1) |
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Directors promptly report to corporate auditors matters that may have a significant
impact on the Company, and deliver reports periodically to corporate auditors regarding
matters they and the corporate auditors have previously agreed upon in consultations. |
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(2) |
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Corporate auditors periodically receive reports from accounting auditors. |
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(3) |
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Corporate auditors attend Executive Committee and other important meetings. |
V. |
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Other |
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1. |
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Matters Regarding Takeover Defense |
Not introduced.
2. |
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Other Items Concerning Corporate Governance Systems, etc. (revised) |
The following is an overview of recently implemented measures aimed at enhancing corporate
governance.
In 2004, the Company established the Corporate Ethics and Compliance Committee and Internal Control
Committee as standing committees with the president appointed as chairman of both organizations.
The aim of the Corporate Ethics and Compliance Committee is to raise and infuse compliance and
ethical awareness throughout the Company. To raise the effectiveness of these activities, the
related administrative department, which had been part of the General Affairs Headquarters, was
made an independent unitthe Corporate Ethics and Compliance Administration Officeunder the direct
control of the Companys president. A Company Director was appointed to head the office.
The Internal Control Committee has built a highly effective own internal control system and has
started activities, which not only aim to ensure the reliability of the Companys financial
reporting, but also to ensure the effectiveness and efficiency of the Companys business
operations, as well as compliance with related laws.
In order to enhance the management monitoring function of the Board of Corporate Auditors, from
March 30, 2006, the number of Corporate Auditors was increased from four (two Non-outside Corporate
Auditors, two Outside Corporate Auditors) to five (two Non-outside Corporate Auditors, three
Outside Corporate Auditors).
Moreover, in order to strengthen the auditing function of the Corporate Audit Center, which is in
charge of the internal auditing, the staff has been gradually increased and now numbers 48 (as of
March 30, 2006).
As the Company is listed on the New York Stock Exchange, from fiscal year 2006, it is subject to
Section 404 of the Sarbanex-Oxley Act of 2002 (Public Company Accounting Reform and Investor
Protection Act of 2002).
The Company built and employs its own internal control system and, according to the Managements
Report on Internal Control over Financial Reporting, issued in March 2007, and the audit of the
Accounting Auditors, the effectiveness of this internal control over financial reporting as of
December 31, 2006 was confirmed.
Through these measures, the Company has placed emphasis on building systems to ensure the proper
functioning of corporate governance. Going forward, to ensure the everlasting functioning of
corporate governance and the Companys continued growth and development, the Company will foster a
corporate culture whereby all Directors and all employees conduct themselves with an awareness of
compliance and corporate ethics.